E-PROCUREMENT SUPPLIER MANUAL Man… · ease expo lease clos on “Supp der so ple rt the rep e the...

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E-PROCUREMENT

SUPPLIER MANUAL  

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TABLE OF CONTENTS

Page

Supplier Registration Process……………………………………………………..3

Tender Submission Process………………………………………………………23

Message Centre………………………………………………………………………33

1. Su

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1.3. After you have filled in all the required fields, please follow the instruction in the security feature by dropping one specified icon in the circle. Please click on “SAVE” button to proceed.

1.4. This is the completion of the 1st Phase of the registration process and therefore after clicking on “SAVE” a message pop up confirming your login details have been sent to you via email. In this message you are also requested to use these login details to log in and complete the 2nd Phase. Please click on “OK” to proceed.

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1.7. You will be prompted to change your password. After changing your password, please click on “Change” button to proceed.

1.8. You will be taken to the landing page. Please click on “Registration” link to proceed to the 2nd Phase registration wizard.

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1.9. This takes you to the 7 step registration wizard. As each step is completed, the robot light changes to green. This change is driven by the completion of all mandatory fields or actions in each step. If there is no mandatory field or action in a step, then the step will automatically turn green. Please click on the drop-down menu in the “Company Type” field.

1.10. Please select company type then click on “SELECT FROM LIST” button.

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1.11. Please click on “SAVE” button to proceed.

1.12. Please click on “OK” to proceed.

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1.13. Please click on Step 2. Although there is no mandatory field to fill in, please make sure that you have default receivers of tenders, contracts and PO’s.

1.14. Please click on Step 3 then on the drop-down menu in the “Address Type Code” field.

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1.15. Please select “Physical Address” then click on “SELECT FROM LIST”.

1.16. Please enter the rest of the address lines especially Line 1 and Area Code, then click on “UPDATE”.

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1.17. Please click on “OK” to proceed.

1.18. Please click on “CLEAR” button to clear the physical address details from the screen, then click on the drop-down menu in the “Address Type Code” field.

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1.19. Please select “Postal Address” then click “SELECT FROM LIST” button.

1.20. After filling in all the required fields especially the mandatory ones, please click on “UPDATE” button. Please click on “Clear” button to add another address type.

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1.21. Please click on “OK” to proceed.

1.22. Please click on Step 4.

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1.23. Please type the commodity name in the search field then click on the magnifying glass to search.

1.24. Please click on the left arrow next to the interest category to expand it.

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25. Please click on the left arrow next to the commodity category to expand it.

1.26. Please select the commodity sub categories you supply to move them to the right screen.

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1.27. Please click on Step 5 the required details.

1.28. Please scroll to the bottom of the screen to complete all required details. Please note that the percentage for all shareholders must add up to 100%. Please click on “UPDATE”

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1.29. Please click on “OK” to proceed. Please click on “Clear” button to add another shareholder. Please note that you have to click on any record the record in the grid (bottom screen) for the step to turn green.

1.30. Please click on Step 6. If you are a local supplier please tick the check box next to “Tax Clearance Certificate attached?”

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1.31. The attachment screen will come up. Please type the description of the document and the sequence number of the document (this could start with 1 or 10) in the “Order” field then click on “Upload” button.

32. Please click on browse button.

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1.33. Please select the document from the source directory folder and click on “Open” button.

1.34. Please click on “SAVE” button.

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1.35. Please click on “OK” to proceed.

1.36. Please fill in the rest of the required information in “Statutory Requirements” screen then click on “UPDATE” button. Please note that when you update expiry dates for Tax Clearance Certificate and BBBEE Certificate, you need to click on “Manage Attachments” and attach the latest certificate.

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1.37. Please click on “Ok” to proceed.

38. Please on Step 7 then indicate if you have a “Conflict of Interest” or not. If you have conflict of interest, please select “Yes” indicator and type the declaration. If not, please select “No” indicator then click on “SAVE” button to proceed.

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1.39. Please click on “OK” to proceed.

1.40. This marks the end of the registration process on the supplier side. All the next actions will be undertaken by the Database Administrator to vet and verify the information submitted by the supplier.

2. Ten

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2.3. Please click on “Tenders”.

2.4. Please highlight the record in Step 1.

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2.5. Please click on Step 2.

2.6. Please click on “Accept Terms and Conditions”.

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2.6. Please click on “Ok” on the confirmation message then on Step 3.

2.7. Please highlight the attachment then click on “view the attachment”.

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2.8. Please click on Step 4 and respond to the questionnaire questions.

2.9. Please click on “Ok”.

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2.10. Please click on Step 5.

2.11. Please highlight the line in the grid and insert the response price in the maintenance screen.

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2.12. Please click on “Ok”.

2.13. Please click on Step 6 and because there is no mandatory field to be filled in, the colour turns green immediately.

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2.14. Please click on Step 7.

2.15. Please highlight the record and click on “Submit Tender”.

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2.16. Please click on “Yes”.

2.17. Please click on “Ok”.

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