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DRAFT – For Discussion Only
HHSC IT GovernanceDetailed Portfolio Information
DRAFT
April 2013
Eligibility Portfolio
- 3 -- 3 - DRAFT – For Discussion Only
Portfolio Scope: Eligibility Portfolio
Draft List of Portfolio Elements Functional Groupings
TIERS
Contracts with major
Technology components
TIERS
TIERS
Self Service Portal (SSP)
ASKiT KnowledgeBase
TIERS Interfaces
State Portal (STP)
Enterprise Content Management (ECM)
Data Mart/Business Intelligence
Workflow Management (WFM) - Task List Manager (TLM)
WFM - Scheduler
EA Web Services
Channel Management
2-1-1 Interactive Voice Response (IVR)
Contracts with major Technology components
Electronic Benefit Transfer (EBT)
Data Broker
imageAPI (IE vendor)
MAXIMUS -MAXeIE-MAXeCHIP-MAXeCHIP Perinatal
Program Supported IT Systems
Eligibility Services Portal
PALMS - Program Area Learning Management System
Refugee
Family Violence
Twogether in Texas
Case Reading
Program Supported IT
Systems
Channel Management
- 4 -- 4 - DRAFT – For Discussion Only
Eligibility Portfolio Executive Steering Committee (New Proposed Forum 1)
Comments
The current vision for the Eligibility Systems Portfolio Executive Steering Committee is an expanded version of the existing TIERS governance body
Eligibility Portfolio Executive Steering
Committee
OSS DEC
(Chair) CIO
Associate Commissioner for
MCD DFPS COO
DARS COO DSHS COO DADS COO
Chief Deputy Commissioner
Health Services Portfolio
- 6 -- 6 - DRAFT – For Discussion Only
Health Services Portfolio
Draft List of Portfolio Elements Functional Groupings
Claims Administration
Compass21 Claims Processing System
Vision21 Data warehouse
Pharmacy Claims and Rebate Processing System
Encounter
CMS (long term care)
Provider Enrollment
APR-DRG
TPR (20% in house; 80% claims administrator)
Managed Care
Enrollment Broker
MAXSTAR/CHIP
THSteps Outreach and Informing System
Premiums Payable System
1115 Waiver
DSRIP
Claim Administration
Medicaid (state-
supported)
MTPManaged Care
HIT/ HIE
Medicaid (state-supported)
EDW (in flight)
Medicare Buy In (A&B)
Med ID
Third Party Billing
TMSIS (both Medicaid & Claims Administrator)
MTP
Texas Medical Transportation System (TMTS)
HIT/ HIE
Applications - HIE Integration and Clinical Document Repository
MEHIS
HERMIS
HIE Integration
THVP (Texas Home Visiting Program)
HIT/ HIE TMMIS
1115 Waiver
1115 Waiver
- 7 -- 7 - DRAFT – For Discussion Only
Health Services Portfolio Oversight Body
Proposed Council: TBD
DARS COO DADS COO DFPS COODirector, Office of
eHealth Coordination
DSHS COO
OIG Representative Chief Information Security Officer
(CISO)
Administrative Portfolios
- 9 -- 9 - DRAFT – For Discussion Only
Administrative Applications (HHSC Only vs. Cross Agency)
Detailed List of Applications Functional Groupings
HHSC OnlyACRES (rate setting)
ASOIG
Audit Tracking System
Business Reply (Mailroom App)
Correspondence Tracking SystemDAPP (Disaster Assistance Payment Program)Enterprise Audit Tracking System (Teammate)
Finance SharePoint Site
Fiscal Notes
HHS Client Population Analysis Databases
HP PPM (timekeeping part)
Legal SharePoint Site
MFADS
OIG Data Access (OIGDA)
Performance Tracking
RAOR (Rate Analysis Open Records Request Database)
RATS (Rate Analysis Tracking System)
Recipient Util CMS (Lockin MU)STAIRS (State Automated Information Reporting Sys) (contract with Fairbanks)
Permits (Internal Audit)
QSOAPI (Facilities)
AARS (Adverse Action Record Sharing)
CFO-FSS (Reports)Consolidated Budget (CBUD) and Qtrly Ops
DRRS (Driving Records Request Sys)
Cross AgencyAccounts Receivable Tracking System (contract)CAPPS (AccessHR/ProjectOne) (contract)iLearn InterfaceHCATSHEARTHHSAS Financial Data WarehouseHHSAS Financials (PeopleSoft)LTS (Legislative Tracking System)Microman (timekeeping)PMRSSOAR (System of Automated Records)SYSCATCAFM (Facilities)MIMS
HHSC Only
Cross Agency
- 10 -- 10 - DRAFT – For Discussion Only
Admin OpsAARS (Adverse Action Record Sharing)SOAR (System of Automated Records)
External RelationsLTS (Legislative Tracking System)
FacilitiesBusiness Reply (Mailroom App)CAFMDRRS (Driving Records Request Sys)MIMSQSOAPI
FinanceAccounts Receivable Tracking SystemCFO-FSS (Reports & Fiscal Notes)Consolidated Budget (CBUD) and Qtrly OpsDAPP (Disaster Assistance Payment Program)Finance SharePoint SiteFiscal NotesHHSAS Financial Data WarehouseHHSAS Financials (Peoplesoft)
HRCAPPSiLearn
Internal AuditEnterprise Audit Tracking System (Teammate)Audit TrackingPERMITS
LegalLegal SharePoint Site
OmbudsmanHEART
Admin OpsExternal Relations
HR
Facilities
Internal AuditFinance
Legal
Administrative Applications (by Functional Grouping)
Detailed List of Applications Functional Groupings
CIOPerformance Tracking
PMRS
SYSCAT
Timekeeping (Microman / HP-PPM)
OIGASOIG
MFADS
OIG Data Access (OIGDA)
Recipient Util CMS (Lockin MU)
Policy Analysis/ SDSHHS Client Population Analysis Databases
Rate AnalysisRATS/Rate Analysis Tracking System
RAOR/Rate Analysis Open Records Request Database
ACRES (rate setting)
STAIRS (State Automated Information Reporting Sys)
Executive OfficeCorrespondence Tracking System
Contracting & Procurement HCATS
CIOOmbudsman
OIGPolicy
Analysis/ SDS
Executive Office
Rate Analysis
Contracting & Procurement
- 11 -- 11 - DRAFT – For Discussion Only
Administrative Portfolio Oversight Body
Comments
The BTC is the current governance body over both administrative and infrastructure portfolios
Proposed Council: BTC and CFOs
DEC for Financial Services
DEC for Procurement and
Contracting DARS CFO DFPS CFO DSHS CFO DADS CFO
Infrastructure & Shared Services Portfolio
- 13 -- 13 - DRAFT – For Discussion Only
Infrastructure & Services Portfolio “Hot Topics”*
Current “Hot Topic” CategoriesDetailed List of ”Hot Topics”
SECURITY• Data Loss Prevention (DLP)• Email Encryption• 2 Factor Authentication• WAN Encryption• RSA Archer• Firewall Management• Security Standardization • Domain Consolidation • E-Discovery/Clearwell
NETWORK INFRASTRUCTURE
• Winter’s Data Center Infrastructure Upgrade • DIR/Datacenter Services (DCS)• Telecom/Network» DIR/TEX-AN NG - AVPN Migration» Network Assessment» Blackberry to Smart-Phone » MDM (Mobil Device Manager)
∞ End Point-BYOD» Router Refresh» WiFi
UPGRADES• OS Upgrades• Active Directory • Office 2010• PC Refresh (Seat Management)• Tablet Refresh • Laptop Refresh • Server Upgrade• Desktop Management » Image Security• Websphere UpgradeENTERPRISE CONTENT MANAGEMENT
TELEPHONY/ UNIFIED COMMUNICATION STRATEGY/ REPROCUREMENT
SecurityNetwork
Infrastructure
Enterprise Content
Management
Xerox: Print/ Scan
Enterprise Services
UpgradesMessaging & Collaboration
MESSAGING & COLLABORATION• O-365/Email Migration• SharePoint
∞ Cloud∞ Premise
• LYNC• Email Encryption • Eligibility Modernization – Portal Authority
TELEWORK/MOBILWORK• Video Conferencing• Reg Svs Investigator Mobility Pilot• SSCL IT Infrastructure & Video Conf• Virtual Desktop • New VPN• Office Closures-Relocation of Avaya Phone System • Mobile/Alternative Officing Infrastructure
XEROX: PRINT / SCAN• Fax to email, scan to email• Mobil Printers• Enterprise Fax
ENTERPRISE LICENSING• Microsoft• Adobe• Oracle Enterprise Licenses • HP Tools WEBSITE REMEDIATION» Respectful language assessment» Web Content Management » Accessibility Remediation
ENTERPRISE SERVICES• Technology Roadmap• Gartner Research Services• Help Desk(s)• Secured Document Sharing (3rd Party External)
∞ Drop Box∞ Google Docs
• Software Asset Management• Globalscape for SFTP
*Hot topics shift based on current priorities and evolving technology
Telework/ Mobilwork
Enterprise Licensing
Website Remediation
Telephony/ Unified Comm
Strategy
Identity Management
- 14 -- 14 - DRAFT – For Discussion Only
Infrastructure & Shared Services Portfolio Oversight Body
Comments
The BTC is the current governance body over both infrastructure and administrative portfolios
Proposed Council: BTC
Medical Client Systems Portfolio
- 16 -- 16 - DRAFT – For Discussion Only
Medical Client Systems Applications
Detailed List of Applications
CRS (Avatar Client Record System)
CARE
NorthSTAR
NorthSTAR Data Warehouse
WORx (Pharmacy System)/MediMAR
Laboratory
CANRS
Client Trust Fund
MIMS
- 17 -- 17 - DRAFT – For Discussion Only
Medical Client Systems Executive Steering Committee (ESC)
Comments
IRM’s will serve as liaison to the ESC
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