DPR Community Center Projects and Program Shifts · BSFC Expansion Project Scope and Timeline...

DPR Community Center

Projects and

Program Shifts

Sports Commission Meeting May 26th 2016

Peter Lusk

Facility Operations Manager

Department of Parks and Recreation

Agenda

Aurora Hills Community Center Refurbishment

Lubber Run Community Center Project

Barcroft Sport and Fitness Center Gymnastics Expansion

Arlington Mill Community Center additions to gymnasium and program shift.

AHCC Interior Refresh Project

In the 2015-2024 Capital Improvement Program (CIP) Aurora Hills Community,

Library, and Senior Center was identified for maintenance capital

improvements.

AHCC Interior Refresh Update

SOW has been determined and Includes:

New flooring

Painting of the facility

New tables and chairs

New circulation desk

New permanent storage

New office for OSAP Staff

New kitchen cabinets and appliances

Project Timeline September ‘16 – February ’16

DPR requested to not start the project until September ‘16 in order to accommodate all summer camps at other possible OSAP relocation sites.

AHCC Interior Refresh Project

Program relocation

OSAP program participants will be moving to Gunston or Carver throughout the

duration of the AHCC Interior Refresh Project.

If the OSAP program is relocated to Carver, this will not be a restoration of the

Carver Senior Center.

If the OSAP program needs to be relocated to Gunston, the OSAP program and TEEN

program will need to co-exist for 30 min. Mon - Friday

New Lubber Run Community Center

Update

LRCC Replacement included in adopted FY2015-2024 CIP

April 2015 early community visioning and survey feedback

June-September, 2015 massing concepts and cost estimating

July 2015 County Board direction to explore including APS Pre-K

November 2015 joint AC/APS work session review of two massing concepts

6

What we’ve heard LRCC

Spring/Summer 2015 Visioning & Survey

Preserve and maximize green space

Improve site access and safety

Integrate the building into the park

Include multi-purpose athletic courts, exercise rooms, fitness and multi-

purpose flexible use spaces

Improve outdoor courts and playground

7

Lubber Run Visioning Session

What we’ve heard LRCC

Ensure preservation of mature and cherished trees

Concerns about retaining open/green space

Building size

Hardscape

Parking

County staff

Lack of DPR preschool

Gym is needed

8

County Manager Recommendations to Board LRCC

Move forward without APS pre-kindergarten program; include DPR preschool program

Explore up to 4 stories to enable more green space

Explore structured parking to gain more green space

Include a gymnasium

Consolidate DPR staff

9

Considerations and Opportunities LRCC

Design flexible multipurpose spaces for intergenerational programs

Design to maximize green space and proximity to park

Incorporate Nature programs

Provide a gym

Improve outdoor courts and playground

Retain DPR preschool

Relocate Culpepper Garden Senior Center

Consolidate DPR staff

10

Walter Reed Center

Projected Delivery Schedule LRCC

11

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

BOARD GUIDANCE

A/E RFP & SELECTION

BOND REFERENDUM

COMMUNITY PROCESS/CONCEPT DEVELOPMENT

CMAR RFP AND SELECTION

PFRC REVIEWS AND APPROVAL

CONSTRUCTION DOCUMENTS & PERMITS

CONSTRUCTION AUTHORIZATION

CONSTRUCTION

OCCUPANCY

MILESTONES BOARD ACTION COMMUNITY ACTION

PROCUREMENT

DESIGN

CONSTRUCTION

20202016 2017 2018 2019ACTIVITY

BSFC Expansion

Project Scope and Timeline

Request for design and engineering proposals were issued on February 22nd,

2016

Request for design and engineering proposals were due March 4th, 2016

The Lukmire Partnership (TLP) was selected firm.

TLP Currently working on the Aurora Hills Community, Senior Center, and Library

refurbishment.

Notice to Proceed (NTP) was issued to TLP on April 4th, 2016

Project Scope and Timeline

Schematic Design Phase: April 1st – May 2nd 2016

Cost Estimate Preparation: May 2nd – May 11th 2016

County Review: May 3rd – May 17th 2016

Design Development: May 18th – June 20th 2016

Cost Estimate: June 20th – July 1st, 2016

County Review: June 21st – July 6th 2016

Construction Documents: July 7th – August 18th 2016

Cost Estimate: August 18th – September 1st 2016

County Review August 18th – September 1st 2016

Permit: August 1st – September 12th, 2016

Bid: September: 12th – October 11th 2016

Board Approval: October 25th County Board Meeting

Demolition Work Start Goal: December 2016 – Both Gyms Functional September 2017

Project Scope and Timeline

DPR has worked congruently with DES to phase the project so that there will not be any extended closures of the facility throughout the length of the expansion.

Phase I will include HVAC work, and removal of equipment, and painting in the existing gymnasium.

The gymnasium will be off limits during this phase.

Phase II will include HVAC work, painting, and light replacement in the existing Gymnastics Space

All Gymnastics activities will then take place in the “New” gymnastics gymnasium.

Phase III will include the creation of staff locker rooms in the existing men’s and women’s locker rooms.

We have chosen this as Phase III to allow for all work pertaining to gymnasiums to be completed to allow for maximum functionality of the space, as soon as possible.

Project Scope and Timeline

Scope of Work Includes:

Removal of Basketball Hoops from current Gymnasium

Removal of Rink System from current Gymnasium

Lighting upgrade to LED lights from current lighting in both gymnasiums

Locker room renovation to include (2) staff only locker rooms

Expansion of gymnastics program into current gymnasium

Replacement of current Building Automation System (BAS)

Roof Replacement

Scraping and Painting of Gymnasium paint in both Gymnasiums

HVAC Replacement and Redesign

Gymnastics Class Access Issues

Expansion of the Gymnastics facility will allow for more access to classes, and will allow for more prime time class offerings.

Demand for DPR Gymnastics programs is constantly growing:

In the Fall 0f 2009, There were 1,181 enrolled participants enrolled in Gymnastics Classes, compared to 1,821 in the fall of 2015.

Class participants are moving through class levels quickly, leaving them without higher level classes to continue their progress.

Expanding in to the second gymnasium will allow for higher level team practices, and tot classes to co-exist.

Existing gymnasium is too small to host these classes concurrently due to safety concerns.

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Gymnastics Demand: Enrollment + Waitlists, 2009-2014

Total enrollment Total waitlisted Sum: Total demand

During FY2015

Enrollees reached 6,175 of which 3,177 were unique

2,738 were waitlisted in gymnastics classes (non-unique)

Gymnastics Class Waiting List Data FY 2015

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During FY2015

Total enrolled with waiting lists stacked on top

Current Team Access and Equipment

Concerns

Current Aerials Team Participation : 117

Current Tigers Team Participation: 29

Quality and Quantity of practices have decreased, as class demand has grown.

To accommodate demand, program staff has reconfigured equipment in the

current space, to best serve classes and teams:

Addition of Trio of Boy’s equipment

Spring-loaded rings, Parallel Bars, Pommel Horse

Reduced dedicated space for Men’s and Women’s competitive equipment.

Where We’re Going The expansion will take our current gymnastics space from around 7,000 sf. to

15,600 sf. This is a view looking at space from wall that is currently between

the two spaces.

Where We’re Going Here is another view of the idea for newly planned space from above what

you would see if you were looking down from the mezzanine space above the

old gymnasium.

Expansion Enables New Equipment &

Layout

New equipment and layout in both gyms to better serve classes and teams:

Vault table with a hard landing surface

60 foot tumble track

60 foot rod floor

Full size competitive floor

Recreational bars and beam area

Dedicated space for men’s equipment including parallel bars, high bar, ring tower, pommel horse and mushroom training area

Training bounce bar station (new to current room)

Above ground trench bar system (new to current room)

Aerials Yearly Tournament

The yearly Aerials Invitational may have to adjust use of space at Barcroft due

to the potential of the project beginning in late December 2016/Early January

2017.

The competition portion of the tournament will be able to operate without

any interruption.

Use of the current gymnasium may not be available, and other spaces may

need to be considered for food, and clothing vendors.

Arlington Mill Community Center can be a creative solution for hosting vendors if

deemed feasible by Aerials Leadership.

Timeline of Events at AMCC

Curtain Installation

End of May 2016

Floor Re-Striping

End of September 2016

Rink Installation

End of October 2016

DPR has worked to ensure that the AMCC Gymnasium is not offline for an

extended period of time.

Arlington Mill Curtain Installation

New AMCC Floor Layout

New* Rink System at AMCC

AMCC Rink System Installation

Rink Dimensions – 96’ 8’’ x 60’ 8’’

44’’ walkway around the rink system per Inspection Services Division (ISD)

Current middle curtain will be modified to be 50’ long, to allow for activities

on both sides of the curtain.

Curtains will be installed over both glass walls in the AMCC gymnasium.

New AMCC Gymnasium Schedule

Department of Parks and Recreation SPREC staff have worked to create an

equitable schedule for all users of the AMCC gymnasium.

Ball Hockey will retain three full seasons of programming.

These seasons will take place in the Spring, Summer, and Fall seasons, replacing

the Spring, Summer, and Winter seasons at BSFC.

DPR will be piloting a winter drop-in ball hockey schedule, to accommodate the

robust Indoor Soccer program that has previously taken place at BSFC.

Arlington Mill does not have the HVAC issues that currently exist at BSFC. Air

circulation and temperature will not be an issue.

New Spring, Summer, and Fall AMCC

Gym Schedule

7:00 AM 8:00 AM 9:00 AM 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM 9:00 PM 10:00 PM

Monday Open Gym Drop-In Pickleball Aspire!/Teen Program Drop-In Basketball Ball Hockey Leagues

Tuesday Open Gym Pint Sized Playtime Drop In Pickleball Aspire!/Teen Program Drop In Basketball Ball Hockey Leagues

Wednesday Open Gym Drop In Pickleball Aspire!/Teen Program Drop In Basketball Men's Basketball League

Thursday Open Gym Pint Sized Playtime Drop In Pickleball Aspire!/Teen Program Drop In Volleyball Drop In Soccer

Friday Open Gym Drop In Pickleball Aspire!/Teen Program Drop In Soccer Drop In Basketball

Saturday Closed Drop In Basketball Drop In Soccer Drop In Volleyball

Sunday Closed Ball Hockey Leagues (or 1-2 hours less, depending on league size)

New Winter AMCC Gym Schedule

7:00 AM 8:00 AM 9:00 AM 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM 9:00 PM 10:00 PM

Monday Open Gym Drop-In Pickleball Aspire!/Teen Program Drop-In Basketball Drop In Ball Hockey

Tuesday Open Gym Pint Sized Playtime Drop In Pickleball Aspire!/Teen Program Drop In Basketball Drop In Soccer Soccer Leagues

Wednesday Open Gym Drop In Pickleball Aspire!/Teen Program Drop In Basketball Soccer Leagues (Men)

Thursday Open Gym Pint Sized Playtime Drop In Pickleball Aspire!/Teen Program Drop In Volleyball Soccer Leagues (Coed)

Friday Open Gym Drop In Pickleball Aspire!/Teen Program Drop In Soccer Drop In Basketball

Saturday Closed Soccer Leagues

Sunday Closed Soccer Leagues

Questions

Questions Regarding the Barcroft Expansion or New AMCC Operations?

Tuckahoe Park:Field Renovations

Estimated Finish Date:

4th Quarter 2016

Tuckahoe Park:Field Renovations

Estimated Finish Date:

4th Quarter 2016

Tuckahoe Park:Field Renovations

Estimated Finish Date:

4th Quarter 2016

Tuckahoe Park:Field Renovations

Estimated Finish Date:

4th Quarter 2016

Tuckahoe Park:Field Renovations

Estimated Finish Date:

4th Quarter 2016

Tuckahoe Park:Field Renovations

Estimated Finish Date:

4th Quarter 2016

Tuckahoe Park:Field Renovations

Estimated Finish Date:

4th Quarter 2016

Tuckahoe Park:Field Renovations

Estimated Finish Date:

4th Quarter 2016

Tuckahoe Park:Field Renovations

Estimated Finish Date:

4th Quarter 2016

Tuckahoe Park:Field Renovations

Estimated Finish Date:

4th Quarter 2016