Dpa V3

A tool for managing end to Subject Access Requests.

DPA

www.dataprotectionofficer.com ||| info@dataprotectionofficer.com1

Overview

Key Accounts

• Data protection Officer

• SAR Administration team

DPA form

• Linked with your internet & intranet

• Linked with all Business units

• Linked with all your business partners

DPA dashboard

• Real time capture of all requests (Zero day detection)

• Automatically alerts SAR team of the requests via email

• Captures admin checks

• Allocates an officer to each request

• Allows officer to log response to the request

• Automatically counts down the days left for each request.

• Alerts SAR team & Officer on potential breaches

Reports

• No. of SAR received

• No. of responses

• No. of breaches

• No. of rejections and grounds

• No. of requests per month

• No. of request per Business Unit

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Key accounts

Data ProtectionOfficer account

SAR Administration Team accounts

3

Getting started

4

SAR form

Linked to Intranet

Linked to Internet

Linked to all Business units

Aimed to capture all the ingress points of SAR

requests

Linked to all Business partners

5

A completed SAR form & Acknowledgement

6

Automatic Acknowledgement to subject

7

SAR Dashboard

8

On

ce t

he

req

ues

t is

re

gist

ered

, th

e 4

0 d

ay

tim

er b

egin

s au

tom

atic

ally

.

SAR administration via the dashboardSA

RID

is a

uto

mat

ical

ly

gen

erat

ed f

or

the

req

ues

t an

d r

egis

tere

d o

n t

he

das

hb

oar

d in

rea

l tim

e.

The

sub

ject

nam

e is

at

tach

ed t

o t

he

req

ues

t fo

r re

fere

nce

.

An

off

icer

can

be

allo

cate

d t

o t

he

req

ues

t.

He

or

she

is a

lert

ed.

The

adm

in &

Val

idit

y ch

eck

incl

ud

es o

pti

on

to

re

ject

qu

ery

or

pas

s th

e re

qu

est.

The

resp

on

se f

rom

th

e o

ffic

er c

an b

e ca

ptu

red

el

ectr

on

ical

ly o

r if

har

d

cop

y n

ote

d o

n t

he

das

hb

oar

d

The

stat

us

of

the

req

ues

t is

mai

nta

ined

all

thro

ugh

ou

t th

e lif

ecyc

le

of

the

req

ues

t.

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The completed request from the dashboard

10

Click here to see the form

Dashboard: Admin check

11

Options to pass, query orreject a request by the SAR Team

FOI dashboard: Example of Rejection

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Allocation of an officer from the org chart

13

Org chart

Response to SAR requests

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Officer clicks on Response

The response window allowsthe officer to select the response has been sent as well as a message to the subject.

Option to add the response document & send by email

Response to SAR requests: completing the response form

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SAR Dashboard: Completed responses

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Implementation & Contact details

• Implementation takes about 3 months to Go live.– Solution can be custom built and deployed within your

network(intranet) or hosted on our secure server (extranet).

– Cost vary depending on number of licenses and scale of implementation

• For more information please contact:– Mateo Isabella

• London Knowledge Innovation Centre • South Bank Technopark • 90 London Road• SE1 6LN• 0207 592 9747

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