Developing Exhibits with Omeka - Library Workflow Exchange · Omeka: Open source content management...

Version1–June2015DevelopedbyLizWoolcott,UtahStateUniversity

08Fall

DevelopingExhibitswithOmeka

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Forquestions/commentsaboutthisguideorforquestionsaboutthisguide,contactLizWoolcott(liz.woolcott@usu.edu)

ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnitedStatesLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/us/.

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TableofContents

Introduction...........................................................................................................................4Scopeofthetutorial.........................................................................................................................4

ToolsNeeded.........................................................................................................................4

BuildingExhibits.....................................................................................................................5Preparation......................................................................................................................................5StartingaNewExhibit......................................................................................................................5AddingPages....................................................................................................................................8Buildinganexhibitpagelayout......................................................................................................10AddingContentBlocks...................................................................................................................11Contentblocktypes.......................................................................................................................14

FilewithTextcontentblock...............................................................................................................14Gallerycontentblock.........................................................................................................................18Textcontentblock.............................................................................................................................23GeolocationMapcontentblock........................................................................................................24

Publishing,Featuring,Editing,andDeletinganExhibit...................................................................26Publishing/FeaturinganExhibit.........................................................................................................26EditinganExhibit...............................................................................................................................26DeletinganExhibit.............................................................................................................................27

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Introduction

Scopeofthetutorial TheseinstructionswilloutlinethebasicstepsforcreatingexhibitsinOmekausingtheExhibitBuilderplugin.

ToolsNeededOmeka:Opensourcecontentmanagementsystemfordisplayingdigitalfilesandassociated

metadata.Italsocreatesexhibits,maps,andtimelineinterfaces.TwoversionsofOmekaareavailable:ahostedversionavailableonlineviaomeka.netandthedownloadableversionavailableatomeka.org.Toseeanexplanationofthedifferencebetweenthetwo,pleasesee:http://omeka.org/codex/Org_vs_Net.Thistutorialwillbemostapplicabletofull,downloaded,locallyhostedversionsofOmeka,availablethroughomeka.org.TheremaybesignificantdifferenceswithgenerallyhostedOmeka.netinstances.

ThistutorialwasbasedontheOmekaExhibitBuilderPluginversion3.1.2.InadditiontothemainOmekasoftware,havingtheGeolocationplugininstalledisalsohighlyencouragedinordertousetheGeolocationcontentblockforexhibits.

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BuildingExhibits

Preparation

Priortostartinganexhibit,thecreatorwillneedtohavetwothingsaccomplished:

1. Outlineofexhibit,includingtextandimage/filesneededfordisplay

2. AlldigitalfilesloadedintoOmeka.ForinstructionsonhowtoloadcontentintoOmeka,pleaseseetheUploadingMetadataandDigitalFilesIntoOmekatutorial.

StartingaNewExhibit

1. Tobeginanexhibit,clickon“Exhibits”fromthelefthandsidebar

2. Thenclickonthe“AddanExhibit”buttoningreenatthetopofthepage

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3. Providemetadataabouttheexhibityouwillbecreating,includingthetitle,slug(descriptiveportionoftheURLthatindicatestheexhibitname),credits,abrief

descriptionoftheexhibit,andtagsthatdescribetheexhibit.

a. Note:Thedescriptionwillappearinthe“BrowseExhibits”listcreatedinOmeka’spublicinterface.Keepingthistexttoaminimumwillcreateabetter

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userviewingexperiencefortheuserlateron.

4. Atthetoprighthandcorner,clickon“SaveChanges”tosavetheworkdonesofar.

Checkingtheboxfor“Public”or“Featured”willallowtheexhibittobeviewabletothepublicorfeaturedonthemainpage.Theseoptionscanbeselectedatthistime,ifdesired,butitisadvisabletowaituntilaftertheexhibitisfinalizedtoselecttheseoptions.

a. Note:Theexhibitcreatorhastheoptionto“ViewthePublicPage”atanypoint

withoutmakingtheexhibitpublic.Thisoptionbecomesvisibleoncetheexhibithasbeensavedforthefirsttime.

5. Atthispoint,oranypointlateron,itispossibletochangethelayoutoftheexhibitusingthe“Theme”optiononthismainpage.Thedefaultissettothe“CurrentPublicTheme”whichmeansthattheexhibitwillhavethesamelayoutandthemeasthemainOmekawebsite.

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a. Additionalthemeoptionsarebasedonwhatthemeshavebeenloadedonto

yourOmekasite,similartohowpluginsareadded.

6. Oncetheexhibitissaved,a“ViewPublicPage”buttonwillappearbelowthe“SaveChanges”button.Thisallowsforimmediatelyviewingthecollectionasapatronwouldviewit.

AddingPages

1. Tobegintheactualexhibitportion,clickon“AddPage”atthebottomofthemainexhibitpage.

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2. Createatitleforthefirstpageintheexhibit,aswellastheslugand“SaveChanges”.

3. Thisstepwillberepeatedforallsubsequentpages.Fromthemainexhibitpages,thelistofpagescreatedwilldisplayatthebottom.Pagescanbereorderedbyclickinganddraggingthemtothedesiredplaceinthelist.

4. Pagescanbenestedbyclickingonthepagetitleanddraggingtheboxslightlytotheright.Pagescanbenestedthreelevelsdeep.

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Buildinganexhibitpagelayout

Dependingonthedesiredoutcome,thecreatorwillselectthecorrespondingcontentblock.Theoptionsarelistedbelow.Thenextsectioninthistutorialwilldiscussthespecificationsofeachcontentblock.

FilewithText:Digitalfilethatcanbeanchoredleftorrightwithsurroundingtext.

Gallery:Layoutconcentratesondigitalfiles,butsometextisallowed.

Text:Layoutincludestextonly,withnoassociateddigitalfiles.

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GeolocationMap:Mapwithpinpointsshowingwheredigitalfilesarelocatedonamap.

Asingleexhibitpageincludesoneormorecontentblocksthatcanbe“stacked”oneabovetheothertocreateapagewithmultipleformattypes.Forinstancethefollowingscreenshotshowsa“Filewithtext”contentblockontopofa“GeolocationMap”contentblock:

AddingContentBlocks

1. Toaddacontentblock,selectontheblocktypeandthenclickonthegreenbarthatreads“Addnewcontentblock”.(Pleaseseesection“ContentBlockTypes”formore

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informationonthedifferenttypesofcontentblocksavailabletouse.)

2. Addintheinformationforthatcontentblock.Forcontentblocksthatdisplayorlinktodigitalfiles,selectthedesiredfilesbyclickingonthe“AddItem”iconandsearchingforthedigitalfileusingthepopupsearchmenu.

3. Whenaddingdigitalfilestoacontentblock,youwillhavetheoptiontoselectthespecificdigitalfileyouwant(ifmorethanoneisattachedtoarecord)andincludea

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caption.Thenclickon“Apply.”

4. Repeatthisprocessuntilalldigitalfilesneededforthecontentblockareloaded.Digital

filescanberearrangedbyclickinganddraggingthethumbnails.Theycanalsobedeletedbyclickingonthe“x”intheupperrighthandcornerofthethumbnail.

5. Addtext,ifneeded.

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6. SavetheexhibitperiodicallyusingtheSaveChangesbuttoninthetoprighthandcornerofthescreen.

7. Continuetoaddadditionalcontentblocksasneeded,byrepeatingthesesteps.

Contentblocktypes

FilewithTextcontentblockTheFilewithTextcontentblockallowstheexhibitbuildertoaddoneormoredigitalfileswithexplanatorytextthatwrapsaroundthedigitalfile.LayoutoptionsfortheFilewithTextblockcanvary.Layoutpositionsareavailableunderthe“LayoutOptions”atthebottomofthecontentblock.

Optionsforlayoutsinclude:

FilePositionFilepositionallowstheexhibitbuildertoselectifthedigitalfile(s)willappearleftorrightinthecontentblock.

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Ifthedigitalfileislocatedontheleft,thelayoutlookslikethis:

Ifthedigitalfileislocatedontheright,thelayoutlookslikethis:

Ifaddingmorethanonefile,pleasenotethattheOmekaExhibitBuilderwillstacktheimagesoneabovetheother,withtheorientationaccordingleftorright,accordingtothewhatisindicatedinthelayoutoptions

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Togetdigitalfilestolineuphorizontallyacrossthecontentblockortobeshowninagallery,considerthe“Gallery”option.

FilesizeFilesizeallowstheexhibitbuildertoselectwhatsizethefileshouldbedisplayed:Fullsize,Thumbnail,orSquareThumbail.

Fullsizedisplaysthefullsizeoftheimage.

Thumbnaildisplaysascaleddownversionoftheimage.

SquareThumbnaildisplaysascaleddownversionoftheimage,croppedtoasquareformat.Thiscanbeusefulforgroupingdigitalfilesofdifferingheightandwidth.

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CaptionspositionTheCaptionspositionfeatureallowstheexhibitbuildertoselectifthecaptionsforthedigitalfilewillbecenter,right,orleft.

Choosingcenterwilldisplaythedigitalfilecaptiondirectlyunderneaththeimageandcenteredwiththeframeofthedigitalfile.

Choosingleftwilldisplaythedigitalfilecaptiondirectlybeneaththeimagewiththeedgeofthetextstartingatthelefthandofthedigitalfileframe.

Rightwilldisplaythedigitalfilecaptiondirectlybeneaththeimagewiththeedgeofthetextstartingattherighthandofthedigitalfileframe.

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GallerycontentblockGallerycontentblocksaregenerallyusedtodisplaymorethanonedigitalfile,butthisisnotrequired.Thiscontentblockprovidesmoreflexibilityforlayoutandincludestheoptionoftext.Agallerythatdoesnotincludetextlookscanlooklikethis:

Addingtextwillchangethatgallerylayoutto:

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Forpurposesofdemonstration,thistutorialisincludingtextinthegallerytodemonstratehowthelayoutoptionschangethelookofthecontentblock.Optionsforadjustinglayoutinclude:Showcasefileposition,Galleryposition,GalleryFileSize,andCaptionsposition.

Showcasefile:Thefirstdigitalfilethatisselectedwillbedisplayedlargerthantherest.

GalleryPosition:Anchorsthedigitalfileseitherrightorleftonthewebpage.Thissettingisoverriddenbythesettingfortheshowcasefile,forthefirstitemonly.

Galleryfilesize:Determineswhatsizefileswilldisplay.Optionsinclude:Fullsize,Thumbnail,andSquarethumbnail.Pleaserefertothe“FilewithText”contentblockforadiscussionofthedifferences.

CaptionsPosition:Determineswhetherthecaptionsarecenteredunderneaththedigitalfile,oranchoredtotherightorleft.Pleaserefertothe“FilewithText”contentblockforadiscussionofthedifferences.

TheshowcasefileandthegallerypositionplayimportantrolesinthelayoutoftheGallerycontentblock.Whentheyarebothsettothesamesideofthewebpage,imageswillbestacked.Whensettooppositesidesofthesamewebpage,imageswillstretchacrossthepage.Forinstance:

ShowcasefilepositionShowcasefileallowsforthefirstdigitalfilelistedinthe“Items”sectionofthecontentblocktobedisplayedlargerthantherestoftheitems.Bydefault,itissettohave“Noshowcasefile”,whichwithouttextlookslikethis:

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Andwithtextincluded,willlooklikethis:

Settingapositionofleftorrightfortheshowcasefilewilldotwothings:

1)Makethefirstdigitalfilelistedforthegallerylargerandnesttheremainingfilesunderneaththefirst,sothattheylooklikethis:

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2)Anchorthatfirstfileeithertotheleftorright,dependingonthesetting.Textwillbeappearontheoppositesideofthedigitalfiles.Forexample,iftheaboveexhibitblockweresettohaveaShowcaseFileontheleftANDthegallerypositionisalsosettoleft,theexhibitblockwilllooklikethis:

IftheboththeShowcasefileandtheGallerypositionwerebothsettotheright,theexhibitblockwouldlooklikethis:

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GallerypositionTheGallerypositionchangeswhetherthedigitalfileswillbeanchoredontherightorleftsideofthewebage.Whenthereisnoshowcasefileortext,thegalleryusestheentirewidthofthewebpageandcannotbeanchoredtotherightorleft.Whentheshowcasefileisselected,thegallerypositioncanbeusedtostacktheimagesorstretchthemacrossthewebpage.IfboththeShowcasefileandthegallerypositionaresetforthesameside(leftorright),thedigitalfileswillstackontopofoneanotherwiththeprominentshowcasefileatthetop,asseenintheillustrationabove.

WhentheShowcasefileandtheGallerypositionaresettooppositesides,thedigitalfilesstretchacrossthescreen,withthefirstfiledisplayinglargerthantherest.However,ifthegallerypositionissettotheoppositeoftheshowcaseposition,thelayoutwillstretchacrossthescreen,withoneitemdisplayedlargerthantherest.Forinstance,iftheShowcasefileissettorightandthegallerypositionissettoleft,thecontentblockwilllooklikethis:

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Or,iftheShowcasefileissettoleftandtheGallerypositionissettoright,thecontentblockwilllooklikethis:

TextcontentblockTheTextcontentblockisastraightforwardsectionthatallowsonlyfortextorHTMLcodingtobeinserted.TherearenootherlayoutoptionsbeyondwhatcanbeinsertedintheHTML

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GeolocationMapcontentblockTheGeolocationMapcontentblockcreatesamapshowingthelocationthathasbeenmarkedforthedigitalfilesthatareselectedforexhibit.Thelocationisshownwithpinsthat,whenclickedon,displaythedigitalfile.

SelectingdigitalfilesfortheGeolocationMapcontentblockisthesameprocessasdescribedinthe“AddingContentBlocks”section.However,inorderfortheGeolocationMapcontentblocktowork,theGeolocationpluginmustbeinstalledandenabled,andtheitemsloadedintoOmekamusthavealocationindicatedintheGeolocationmetadata,locatedinthe“Maps”taboftheitemrecords.Instructionsfordoingthatarebelow.(PleasenotethatsimplyindicatingthegeographiclocationintheDublinCoresectionofthemetadatawillnotresultinapinonthemap.Itmustberecordedinthe“Maps”tab.)

1. 1.Topinandigitalfileonamap,firstgotheDashboard,clickonthe“Items”inthecolumnlistontheleft

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2. Selecttheitemyouwanttoeditfromthelist

3. Selectthe“Map”tabandtypeinthelocation.GoogleMapswillpinpointitonthemap.Youcanalsozoominandpickthemostappropriatespotforyouritem.

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Publishing,Featuring,Editing,andDeletinganExhibit

Publishing/FeaturinganExhibitOncefinished,anexhibitcanbepublishedandfeaturedbycheckingthe“Public”or“Featured”boxbelow“SaveChanges.”(seeEx.1)Exhibitsnotmarkedas“Public”arelistedas“(Private)”intheexhibitlist.(SeeEx.2)Checkingthe“Featured”boxwillallowtheexhibittoappearinthe“FeaturedExhibit”sectiononthemainfrontpage.Havingmorethanoneexhibitwiththe“Featured”boxcheckedwillmeanthateachtimethemainpageisloadedadifferentfeaturedexhibitwillappear.Havingonlyoneexhibitcheckedwith“Featured”willsetthesameexhibitbefeaturedeverytimethemainpageisloaded.

Ex.1 Ex.2

EditinganExhibitAtanytime,anexhibitcanbeeditedbyclickingon“Edit”belowthetitleoftheexhibitintheexhibitlist.

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DeletinganExhibitExhibitscanbedeletedfromtwolocations:thelistofexhibits(SeeEx.1)andfrom“SaveChanges”boxthatappearsoneverypagewheneditinganexhibit(SeeEx.2).

Ex.1 Ex.2