Delivering Business Processes on the SharePoint Platform Name: Togamau Te’o Organisation:...

Delivering Business Processes on the SharePoint Platform

Name: Togamau Te’o

Organisation: University of Southern Queensland

Date: 18th November, 2011

• SharePoint at USQ

• Business Processes

• SharePoint Features

• Demos

• Questions

Agenda

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• How is SharePoint Used in USQ?– Intranet for Staff Collaboration and

Information Management– Development platform for delivering business

processes for the University– A document management, gradually replacing

file shares

SharePoint at USQ

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USQ SharePoint Timeline

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Platform Infrastructure

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Information Architecture Design

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Information Architecture - Access

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Corporate Intranet

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Divisional Intranet

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• Types of Business Processes– Corporate – Divisional

• SharePoint Applications– Combination of OTB functionality and

extensions through API

Business Processes

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• Corporate Processes1. Planning Environment

2. Campus Connection

3. Policy Library

4. Course & Program Review (CPR)

5. SAR

6. DWBI

Business Processes on SharePoint

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• An environment for:• Corporate planning• Load• Budgets• Aggregation

1.Quality Management Framework (QMF)

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1. QMF

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• How did we build it?– Infopath forms– Web Services– SQL Database

1. QMF (cont’d)

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• Communication of executive-level messages and events to staff

• Messages through rich media mechanisms e.g. video

2. Campus Connection

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2. Campus Connection

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• How did we do it?– Using SharePoint Blog– Streaming Media Server– JavaScript to embed video in post

2. Campus Connection

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• Management of Policies

• Collaboration environment for policy writers

• Back-room for policy preparation before they published

• Link with public website

3. Policy Library

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3. Policy Library (cont’d)

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3. Policy Library (cont’d)

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• How we did it?– Document metadata– Approval Workflow– CQWB + Fusion Charts; rendered as XML– Server Utility– Approval & Publication

• Fascinator

3. Policy Library

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• Management of course and program reviews

• Serves as troubleshooting tool for course teams

• Facilitates a L&T policy

4. CPR

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4. CPR

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4. CPR

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• How we did it?– SPD Workflow– Web Services– SQL Database– Reference Data via SSRS

4. CPR

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• Management of Strategic Alignment Report

• Key report for University Council

• Collection of data and commentary

• Report KPIs

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5. SARMS

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5. SAR

• How we did it?– InfoPath Forms– Web Services– SQL Database– SSRS

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5. SAR

• BI layer of the DWBI platform

• Provides dashboards and reports

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6. BI Centre

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6. Business Intelligence

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6. Business Intelligence

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6. Business Intelligence

• How we did it?– BI Centre Template– PerformancePoint Service– SSAS Cubes– Dashboard Designer– SSRS & Report Builder– Excel Services

DEMOhttp://intranet.usq.edu.au/sites/qmf

https://intranet.usq.edu.au/blogs/corpcommspr/

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Delivering Business Processes on the SharePoint Platform

Name: Togamau Te’o

Organisation: University of Southern Queensland

Date: 18th November, 2011