DBE Utilization Briefing Meeting...Task Order Assignments Pending 7/10 DBE Firms Co-Located Staff...

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DBE Utilization Briefing

Joe Carpenter, Jr., P.E.

Director of P3

Georgia DOT

Al Clark

PMC DBE Manager

HNTB

November 15, 2017

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Program Management Consultant (PMC) DBE Performance UpdateJoe Carpenter, Jr., P.E.

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MMIP Delivery Model

General Engineering

Consultants (GECs):

• Project-specific

• Performs pre-let and

post-let work

Developers

• Contractors

performing final design

and construction

Program Management

Consultant (PMC):

• Represents

Georgia DOT

• Provides oversight

of the entire program

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Strong Georgia DOT Ownership

Accountability:

GDOT Holds Firms

Accountable

Performance:

GDOT Monitors

Performance

Goals:

GDOT Establishes

Project Delivery

Goals

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PMC Contract Includes DBE Goal

IdentifyDBEs

Area Class Requirements

Scope/ Schedule/ Budget

Scoping Needs

Finalize Task Order

Early

Engagement

DBEs Engaged in

Meaningful Roles

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PMC Engaging DBE Firms

PMC DBE Firms

13 DBE Team Members

10 Under Task Order

3 Task Order

Assignments Pending

7/10 DBE Firms

Co-Located Staff Under Task Order

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PMC Off-Site DBE Partners

5 (16% of PMC Assignment-Specific

Subject Matter Experts)

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PMC Co-Located DBE Partners

25 (32% of Dedicated PMC Full Time Staff)

DBE Outreach

Coordinator

Professional Services Contract Specialist

Document Controls Specialist

Project Management Control

System (PMCS) Specialist

Project Manager

Cost Manager

Chief Technology Officer

Invoice Compliance

Officer

Assistant Construction Manager

Utility/Railroad Liaison

Deputy Right of Way (ROW) Lead

Professional Services Contract

Specialist

Quality Manager

Project Manager

Deputy Project Manager

Performance Metrics

Industry Capacity

Project Engineer

Project Administrator

Utilities

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PMC is Exceeding DBE Goal

Represents Q1 FY 2018

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PMC DBE Testimonials

“My experience with being a DBE has shown me that I play a major role in meeting

responsibilities and delivering results for major projects.”

Karen Mims, Luster Co-Located with Georgia DOT

“I don't feel like an outsider forced in somewhere to fulfill a DBE requirement, but rather

someone who is a valued partner in the effort to deliver a quality program to our client.”

Marla Jones, Gude Management Group Co-Located with HNTB

“My experience has been beyond wonderful; I truly feel like part of the team, and look

forward to contributing to the overall success of the program.”

Jamie Crisp, Luster Co-Located with HNTB

“We are being treated as a valued team member. Our work is important to the

project.”

Joe Lewis, BTG Co-Located with HNTB

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GDOT Holding PMC Accountable

Monthly Invoices

Accountability Board

PMC Report to GDOT EEO

Equal Access

Committee

=

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Major Mobility Investment Program (MMIP) DBE UpdateAl Clark, PMC DBE Manager

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MMIP DBE Performance FrameworkTactics

• Industry Outreach

• Readiness Tool

• Connect to GDOT Support Service (CEI)

• GEC - Mentoring Plan Requirements

• DB Team/Developer – Selection and

Performance Requirements

• Performance Metrics

• PMC

• GECs

• DB Teams/Developers

• Liaising with EEO

1. Help Connect DBEs to MMIP

Opportunities

2. Help Assure Meaningful

Participation in the Opportunities

3. Measure, Monitor, and Assist

with Issue Resolution

4. Evaluation & Continuous

Improvement

Strategies

• Performance/Effectiveness Reviews

• Peer Reviews

• New Strategies

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1. Connecting DBEs to MMIP Opportunities

Creating Understanding - DBE Firm Readiness Tool

Creating Awareness -Strategic Outreach

efforts

Creating Connections - Connecting DBE to Supportive Services

Provider (CEI)

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2. Assuring Meaningful DBE Participation

GEC Mentoring DB Team/Developer

Contract Language

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GEC DBE Mentoring – Modeled After PMC Plan

Technical Training• Scheduling

• Estimating

• Traffic Engineering

• Etc.

Mentoring• 1-on-1 Sessions

• Roundtables

Business Training• Business Processes

• Financial Management

• Sales and Marketing

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Contract Language – Bringing DBE Goals to Fruition

PMC

GECs

DB Teams

Developers (P3)

GEC Selection Criteria

GEC Agreement Requirements

DB/Developer (P3) RFQ/RFP Documents

DB/Developer (P3) Evaluation Criteria

GDOT

Establishes Goals

PMC Develops Contract

Language

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3. Measure, Monitor and Assist with Issue Resolution

Performance

Metrics and

Regular

Reporting

Compliance

Checks and

Regular

Reviews

Timely GDOT

Engagement Early Issue

Identification

and Recovery

Planning

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4. Strategy Evaluation and Continuous Improvement

Accountability

ReportingDBE Plan &

Strategy

Update

DBE

Quarterly

Programmatic

Assessment

Ongoing

Refinement

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MMIP Project Updates

I-85 Widening• GEC Team

• DB Team

I-16/I-95 Interchange Reconstruction and Widening

• GEC Team

• DB Team

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I-85 Widening – GEC Team

GEC Team

All 4 DBE Partners

Under Contract

Planned DBE Partners

4(Electrical Engineering)

(Stormwater, MS4, Erosion Control)

(Geotechnical Engineering)

(Environmental)

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I-85 Widening – DB Team

DB Team Planned DBE Partners

29Recently Awarded Not yet

under contract

Value to

DBEs

$14.9M

Contract Execution Phase

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I-16/I-95 Interchange Reconstruction and Widening – GEC Team

GEC Team

Planned DBE Partners

3(Construction Management)

(Stormwater, MS4, Erosion Control)

(Geotechnical Engineering)

Contract Execution Phase

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I-16/I-95 Interchange Reconstruction and Widening – DB Team

In ProcurementPhase

• DBE Goal Established – 16%

• Procurement Schedule• Industry Forum – November 2017

• Request for Qualifications – December 2017

• Request for Proposals – January 2018

• Best DB Team Selection – June 2018

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Project Level Outreach In ActionI-16/I-95 Interchange Reconstruction and Widening

Industry Forum

November 13, 2017

RFQ Advertisement

November 14, 2017

SOQ Due

December 15, 2017

DBE Design Build Workshop

December 2017 (Date TBD)

DBE Outreach In Savannah

June 2017

RFP Advertisement

January 12, 2018

Proposals Due

May 18, 2018

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GDOT is Open for Business