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COURSE: Digital Communication Systems
UNIT: E Database
COMPETENCY: 007 Use database software using traditional and alternative input methods.
OBJECTIVE: 007.01 Explain database fundamentals.
ACTIVITIES RESOURCES
TeacherTip
Use the classic example of the filing cabinet to introduce the need for electronic databases. Explain to students that data entry in databases can be performed in several ways. (i.e. dictation, keyboard, mouse, scanners, PDAs.)
Activity Use the PowerPoint presentation to provide the information needed for this competency. This can be done electronically with a data projector, or you may choose to print each slide on a transparency. It is recommended that you give the students a copy of the PowerPoint handouts for their notes.
Slide Show E701Handout E701-01Databases
Activity Give the students the handout entitled Database Vocabulary. This is an excellent resource for students learning basic terminology.
Handout E701-02Database Vocabulary
Activity Give the students the activity entitled Database Uses. Activity and KeyE701-03Database Uses
Quiz Give the students the activity entitled Check Your Understanding. This activity can be used as an in-class activity or quiz.
Quiz and KeyE701-04Check Your Understanding
Activity Allow students to search the web for forms to input data. Explain to them that the information entered is being submitted to a database on a server. Allow students to input data via keyboard into these forms.
Internet
DatabaseUse database software using traditional and alternative input methods.
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Handout E701-01
Databases – PPT Presentation D701Slide 1 ___________________________________
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DatabaseUse database software using traditional and alternative input methods.
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Slide 5 ___________________________________
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DatabaseUse database software using traditional and alternative input methods.
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Slide 9 ___________________________________
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DatabaseUse database software using traditional and alternative input methods.
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Slide 13 ___________________________________
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DatabaseUse database software using traditional and alternative input methods.
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Handout E701-02
Database VocabularyAscending — Sorting data in alphabetical order from A-Z or numerical order from 0-9.
Comparison Operators — Symbols used in search criteria. (>, <, =, >=, <=, <>)
Connectors — Words such as AND, OR and NOT that join certain conditions together when performing a search.
Currency — A numeric type which add a $ sign to number.
Database - An organized collection of information.
Database Management System — Software that allows the computer to create a database; add, change, and delete data in the database; sort the data; retrieve the data; and create forms and reports using the data in the database.
Date data — Entries in a database that are formatted for data in a particular style. (i.e. 04/15/03 or April 16, 2003)
Descending — Sorting data the opposite of ascending order. (Z-A & 9-0)
Entry — Data that is keyed into a field.
Field — A category of information in a database.
File — A group of related records.
Filter/Query/Search — A method to find specific data within a database that meets certain criteria.
Form view — A method of viewing or inputting data that displays only one record at a time.
List view — A method of viewing or inputting data that displays several records at a time.
Numeric data — Entries in a database that are formatted for numbers and can be used in a calculation.
Primary key — The field selected as a unique identifier for the database.
Primary sort — The first field that a database is sorted on.
Record — A group of fields related to one topic.
Sort - To arrange data in alphabetical or numerical order.
Text data — Entries in a database that represent text; such as, phone numbers, names, colors.
DatabaseUse database software using traditional and alternative input methods.
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Handout E701-03
Database Uses
Directions: Read the following statements place a check mark on the items that would require the use of database software.
_____1. To complete the payroll for a business.
_____2. To type a memorandum to the employees in the office.
_____3. To keep a list of friends and family addresses to mail Christmas cards.
_____4. To update patient information at a hospital.
_____5. To maintain a grade book for students.
_____6. To delete a customer from the telephone book.
_____7. To arrange an inventory list in alphabetical order.
_____8. To generate a report from student data.
_____9. To type a report for a history class.
_____10. To create a slide for a presentation in math class.
DatabaseUse database software using traditional and alternative input methods.
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Quiz E701-04
Check Your Understanding
True/False
1. _____Databases can contain both text and numeric data.
2. _____The most widely used database view to input data is the List View.
3. _____A collection of database records is known as an entry.
4. _____A record is a collection of related fields.
5. _____A query is used to arrange data in ascending order.
Fill-In-The-Blank
6. __________Another name for a category of information used in a database.
7. __________A database view that displays only one record on the screen.
8. __________A database view that displays several records on the screen.
9. __________To arrange data.
10. __________A type of sort that arranges data from A-Z.
11. __________A type of sort that arranges data from 10-1.
12. __________The field that is used as an unique identifier.
13. __________A type of sort that is performed after the primary sort is defined.
14. __________A name given to a field in the database.
15. __________Operators, such as (<, >, =), that are used to define the search criteria.
Listing
List four advantages of using an electronic database.
1.
2.
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DatabaseUse database software using traditional and alternative input methods.
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4.COURSE: Digital Communication Systems
UNIT: E Database
COMPETENCY: 007 Use database software using traditional and alternative input methods
OBJECTIVE: 007.02 Create, sort, edit, and query a database
ACTIVITIES RESOURCES
TeacherTip
Use a variety of input devices to enter data. (i.e. speech recognition software, keyboard, mouse, web forms)
Internet for web forms
TeacherTip
Demonstrate the software techniques to edit a database (i.e. adding fields and records).
Data projector
TeacherTip
Demonstrate the software techniques to sort and query/filter a database.
Data projector
Activity Give the students the Identify Database Components activity. The activity will help reinforce their understanding of database parts and sorting.
Activity and KeyE702-01Identify Database Components
Activity Give the students the Top Ten Greatest Albums Database activity. Students should input the data using various methods. Emphasis should be placed upon entering the data with accuracy—future queries depend upon data accuracy.
Activity E702-02Top Ten Greatest Albums Database www.rockonthenet.com
Activity Give the students the Editing/Sorting a Database-Top Ten Greatest Albums activity. The students should write their answers to the sorts on the handout provided.
Activity and KeyE702-03Editing/Sorting a Database
Activity Give the students the Searching a Database-Top Ten Greatest Albums activity. The students should write their answers to the searches on the handout provided.
Activity and KeyE702-04Searching a Database
Activity Give the students the Award Winning Books Database activity. Students should input the data using various methods. Emphasis should be placed upon entering the data with accuracy—future queries depend upon data accuracy.
Activity E702-05Award Winning Books Database
DatabaseUse database software using traditional and alternative input methods.
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ACTIVITIES RESOURCES
Activity Give the students the Sorting a Database - Award Winning Books activity. The students should write their answers to the sorts on the handout provided.
Activity and KeyE702-06Sorting a Database
Activity Give the students the Searching a Database -Award Winning Books activity. The students should write their answers to the queries on the handout provided
Activity and KeyE702-07Searching a Database
Activity Give the students the Database Form Activity. The students should load the file name E702, located on the DCS curriculum CD. You many wish to copy this file to their PCs prior to the activity. Microsoft Access should be used to open the file. The students should use voice recognition software to dictate the data given.
Activity and KeyE702-08Database FormMicrosoft AccessVoice Recognition Software
DatabaseUse database software using traditional and alternative input methods.
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Activity E702-01
Identify Database Components
Directions: Using the database below, fill in the blanks with the correct answer or database term.
Last Name First Name Employee Number
Hours Worked
Rate of Pay Gross Pay
Smith Stacy 001 40 5.00 200.00Carter Sherrell 002 30 7.00 210.00Allen Donald 003 25 10.00 250.00
__________1. How many fields are in the database?
__________2. How many records are in the database?
__________3. How should the data in the “First Name” field be formatted?
__________4. How should the data in the “Hours Worked” field be formatted?
__________5. How should the data in the “Employee Number” field be formatted?
__________6. How should the data in the “Rate of Pay” field be formatted?
__________7. How is the data in the “Last Name” field sorted?
__________8. How is the data in the “Rate of Pay field sorted?
__________9. How should the data in the “Gross Pay” field be formatted?
__________10. What fields will be used to compute the value of “Gross Pay.”
__________11. Which field could be used as the primary key in this database.
DatabaseUse database software using traditional and alternative input methods.
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Activity E702-02
Top Ten Greatest Albums Database
Directions: In this exercise, you will create a database of the Top 10 Greatest Albums. Note that many of the fields contain text, while others may contain a number. You will need to designate what kind of fields are in this database as you create the fields. Enter the data accurately and check your work. It is very important that all words and numbers are keyed correctly. Save this file as “Albums,” as you will be using it at a later date. Print the database upon completion.
Album Artist No. Albums Sold
Their Greatest Hits: 1971-1975
Eagles, The 28,000,000
Thriller Jackson, Michael 26,000,000The Wall Pink Floyd 23,000,000Led Zeppelin IV Led Zeppelin 22,000,000Greatest Hits, Volumes 1 and 2 (1973-1985)
Joel, Billy 21,000,000
The Beatles (The White Album)
Beatles, The 19,000,000
Back in Black AC/DC 19,000,000Come On Over Twain, Shania 19,000,000Rumors Fleetwood Mac 19,000,000The Bodyguard (Soundtrack)
Houston, Whitney 17,000,000
DatabaseUse database software using traditional and alternative input methods.
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Activity E702-03
Editing/Sorting a DatabaseTop Ten Greatest Albums
Directions: Retrieve the database called “Albums.” Demonstrate your understanding of editing and sorting a computerized database by answering the questions below.
Editing a Database
1. Add the following records to the database.
Boston Boston 16,000,000No Fences Brooks, Garth 16,000,000Jagged Little Pill Morissette, Alanis 16,000,000Cracked Rear View Hootie & The Blowfish 16,000,000The Beatles 1967-1970 Beatles, The 16,000,000Hotel California Eagles, The 16,000,000Appetite for Destruction Guns N’ Roses 15,000,000Greatest Hits John, Elton 15,000,000Dark Side Of The Moon Pink Floyd 15,000,000Born In The U.S.A. Springsteen, Bruce 15,000,000
2. Add a “Rank” field to the database before the “Album” field. Input the data in the “Rank” field based upon the number of albums sold. (i.e. 1,2,3, etc.)
3. Print the database.
Sorting a Database
1. Sort the database in alphabetical order by “Artist.”
List the first 3 artists: _______________________________________________
2. Sort the database to determine the artist(s) with the lowest number of albums sold.
List the artist(s): ___________________________________________________
3. Sort the database to determine the artist(s) with the highest number of albums sold.
List the artist(s): ___________________________________________________
DatabaseUse database software using traditional and alternative input methods.
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Activity E702-04
Searching a DatabaseTop Ten Greatest Albums
Directions: Retrieve the database called “Albums.” Demonstrate your understanding of searching a database by answering the questions below.
Simple searches—Search the database and find the record(s) that match the criteria in each question. List the field and the criterion that you used to find your answer. Use the example below as a guide.
Same Question: How many albums sold 19 million?Field: No. Album Sold Criterion: =19,000,000 Answer: 4
1. Query/Filter the database to find the artist that performed the “Thriller” album.
Field: Criterion: Answer:
2. Query/Filter the database to find the artist that sold 21 million albums.
Field: Criterion: Answer:
3. Query/Filter the database to find the artist(s) that sold more than 20 million albums.
Field: Criterion: Answer:
4. Query/Filter the database to find the album(s) that sold at least 25 million.
Field: Criterion: Answer:
5. Query/Filter the database on the artist “Eagles, The” to determine how many times they appear on the Top Twenty chart.
Field: Criterion: Answer:
DatabaseUse database software using traditional and alternative input methods.
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Activity E702-04 Page 2
6. Query/Filter the database to find the album that sold 17 million copies.
Field: Criterion: Answer:
7. Query/Filter the database to find how many total albums were sold for Garth Brooks.
Field: Criterion: Answer:
8. What was the name of the Album found above?____________________________
9. Query/Filter the database to find the artist(s) who sold at least 17 million but no more than 20 million.
Field: Criterion: Answer:
10. How many albums sold 16 million?
Field: Criterion: Answer:
DatabaseUse database software using traditional and alternative input methods.
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Activity E702-05
Award Winning Books Database
Directions: In this exercise, you will create a database of the following award winning books. Note that many of the fields contain text, while others may contain a number or a date. You will need to designate what kind of fields are in this database as you create the fields. Enter the data accurately and check you work. It is very important that all words and numbers are keyed correctly. Save this file as “Booklist,” as you will be using it at a later date.
Title Author Publisher Pages Type Award YearThe Stone Diaries
Shields, Carol
Viking 361 Fiction Pulitzer 1995
Walk Two Moons
Creech, Sharon
Harper Collins
280 Fiction Newbery 1995
Breathing Lessons
Tyler, Anne
Knopf 327 Fiction Pulitzer 1989
Number The Stars
Lowry, Lois
Dell 137 Fiction Newbery 1990
The Making of The Atomic Bomb
Rhodes, Richard
Simon & Schuster
886 Nonfiction Pulitzer 1988
Rabbit At Rest Updike, John
Random House
512 Fiction Pulitzer 1991
The Shipping News
Proulx, Annie
Scribner 337 Fiction Pulitzer 1994
Lincoln: A Photobiography
Freedman, Russ
Clarion 150 Nonfiction Newbery 1988
The Mambo King Plays Songs of Love
Hijuelos, Oscar
Farrar 407 Fiction Pulitzer 1990
Lonesome Dove McMurty, Larry
Simon & Schuster
843 Fiction Pulitzer 1986
A Bright, Shining Lie
Sheehan, Neil
Random House
861 Nonfiction Pulitzer 1989
Maniac McGee Spinelli, Jerry
Harper Collins
184 Fiction Newbery 1991
A Thousand Acres
Smiley, Jane
Throndike 621 Fiction Pulitzer 1992
The Prize: The Epic Quest for Oil
Yeargin, Daniel
Simon & Schuster
876 Fiction Pulitzer 1992
DatabaseUse database software using traditional and alternative input methods.
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Activity E702-06
Sorting a DatabaseAward Winning Books
Directions: Retrieve the database called “Booklist.” Demonstrate your understanding of sorting a computerized database by answering the questions below.
1. How many records are in this database? _______________________________________
2. Which fields are text fields? _________________________________________________
3. Which fields are number fields?______________________________________________
Sort the records by Title in ascending order and answer the following questions:
4. What is the name of the book in the last record in this database? _________________________
5. Who is the publisher of the book that is the second record? _________________________
6. Who is the author of the book in the first record?________________________________
Sort the records by Author in ascending order and answer the following questions:
7. Who is the author of the book in the first record?________________________________
8. Who is the author listed in the next to the last record? ____________________________
9. What year was the book published in the second record? __________________________
Sort the database by Pages in descending order and answer the following questions:
10. What is the title of the book with the greatest number of pages? _________________________
11. What award did the book with the least number of pages win? _________________________
12. What year was the book with the second most number of pages published? _________________________
Sort the database by Publisher in ascending order and answer the following questions:
13. Who is the author of the third book listed? _____________________________________
DatabaseUse database software using traditional and alternative input methods.
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Activity E702-06 Page 2
14. What award did the last book listed win? _______________________________________
Sort the database by Year in descending order and answer the following questions:
15. What year was the most recent book published? _________________________________
16. Who published the oldest book on the list? _____________________________________
Read the following questions carefully to determine how to sort the database to find the correct answers.
17. Who is the publisher of the most recent Pulitzer Prize winner? ________________________________________________________________________
What field(s) did you sort?__________________________________________________What order did you sort? ___________________________________________________
18. Who wrote the first Newbery Award winning book? _____________________________
What field(s) did you sort?__________________________________________________What order did you sort? ___________________________________________________
19. Which publisher appears the most in this database? ______________________________
What field(s) did you sort?__________________________________________________What order did you sort? ___________________________________________________
20. How many non-fiction books won Newbery Awards? ____________________________
What field(s) did you sort?__________________________________________________What order did you sort? ___________________________________________________
DatabaseUse database software using traditional and alternative input methods.
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Activity E702-07
Searching a DatabaseAward Winning Books
Directions: Retrieve the database called “Booklist.” Demonstrate your understanding of searching a database by answering the questions below.
Simple searches—Search the database and find the record(s) that match the criteria in each question. List the field and the criterion that you used to find your answer. Use the example below as a guide.
Same Question: How many books were written in 1993?Field: Year Criterion: =1993 Answer: 3
1 Who is the Publisher of the book with 327 pages?Field: Criterion: Answer:
2 How many book have Simon & Schuster publised on this list?Field: Criterion: Answer:
3 What is the title of the book that won the Newbery Award in 1991?Field: Criterion: Answer:
4 Who wrote the book Breathing Lesson?Field: Criterion: Answer:
5 How many Pulitzer Prize winning books have more than 500 pages?Field: Criterion: Answer:
6 How many Pulitzer Prizes have been awarded to Nonfiction books on this list?Field: Criterion: Answer:
7 List all of the Pulitzer Prize winning books under 500 pages below.Field: Criterion: Answer: Field: Criterion: Answer:
8 How many books were written after 1993?Field: Criterion: Answer:
9 How many books were written before 1993?Field: Criterion: Answer:
DatabaseUse database software using traditional and alternative input methods.
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Activity E702-07 Page 2
10 Who is the publisher of Richard Rhodes' book?Field: Criterion: Answer:
11 How many books have the word "The" in the title?Field: Criterion: Answer:
12 In what year did Lois Lowry write her Newbery Award winning book?Field: Criterion: Answer:
13 What award has been won by books published by Harper Collins?Field: Criterion: Answer:
14 Of all the books published in 1990, which has the most pages?Field: Criterion: Answer:
DatabaseUse database software using traditional and alternative input methods.
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Activity E702-08
Database Activity
Directions: Using the form entitled “E702,” located on the DCS curriculum CD, input the following data using speech recognition software.
Last First Address City State Zip Position Parents Grade AgeSmith John 435 East Street Washington NC 28546 OF Jim Smith 5 11
Tuner Chris 125 Ridge Road Winston-Salem
NC 28592 IF Lisa and Michael Weston
4 10
Petteway William 1256 Hwy. 41 Trenton NC 28573 P Lavonne Petteway
6 13
Mobley James 753 Williams Lane
Raleigh NC 28518 P Chris and Sally Mobley
5 12
Stroud Carrie 698 Macy Ave. Jacksonville NC 28540 C Debbie Stroud
7 13
DatabaseUse database software using traditional and alternative input methods.
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DatabaseUse database software using traditional and alternative input methods.
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