COST SAVING INITIATIVES Prepared for Spartanburg County Council January 26, 2009

COST SAVING INITIATIVES

Prepared for

Spartanburg County Council

January 26, 2009

Furlough By Functional Area

In the General Fund, $16,109 has been saved through 12/31/08; savings of $35,000 were estimated through 12/31/08.

Total Savings through 1/2/09 are $17,405.

# of Positions

# of Furlough Days Taken

% of Furlough Days Taken

Leadership 5 3 60%Tax Collection 14 8 57%Public Safety 40 8 20%Judicial 48 8 17%Public Works 5 5 100%Planning and Land Use 9 8 89%Operational Support 15 12 80%Other Funds 20 20 100%

Total 156 72 46%

Furlough By DepartmentDepartments without 100% Participation

DEPT. DepartmentNumber of Employees

Number of Days Taken Percentage

Cost of Untaken Days

113 Legal Services 2 0 0% $ 429.28 123 Registration Election 1 0 0% $ 203.93 150 Auditor 3 0 0% $ 645.87 153 Treasurer 3 1 33% $ 466.10 164 GIS 1 0 0% $ 239.88 165 Delinquent Tax 2 1 50% $ 193.52 168 Finance 2 1 50% $ 358.91 183 Planning 5 4 80% $ 180.22 236 Communications - Main 1 0 0% $ 197.93 237 Communications - Oper 1 0 0% $ 225.94 250 Clerk of Court 2 0 0% $ 548.13 256 Probate Court 4 0 0% $ 1,103.33 258 Solicitor Grants 2 0 0% $ 404.70 259 Master In Equity 1 0 0% $ 422.07 262 Public Defender 11 1 9% $ 2,035.23 265 Magisterial Court 10 2 20% $ 2,174.61 268 Circuit Solicitor 17 5 29% $ 2,550.36 269 Pre-trial Intervention 1 0 0% $ 221.68 300 Sheriff 27 0 0% $ 5,355.17 305 Coroner 1 0 0% $ 226.89 310 Detention 6 4 67% $ 395.70

Total 128 44 34% $ 18,579.47

Frozen Positions

# of Frozen Positions

Leadership 0

Tax Collection 0

Public Safety 8

Judicial 5

Public Works 2

Planning & Land Use 2

Operational Support 2

Total 19

Estimated 12 week savings to the General Fund is $234,911

Fuel Usage Comparison

Program Area (General Fund Unless Noted)

Gallons

Dec 1-

Dec 31, 2007

Gallons

Dec 1-

Dec 31, 2008

Gallons

Difference

Leadership 0 0 0

Tax Collection 77 129 52

Public Safety 32,604 35,616 3,012

Judicial 698 698 0

Public Works 5,971 5,879 (92)

Planning & Land Use 707 651 (56)

Operational Support 845 465 (380)

Health & Human Services 85 23 (62)

All Other County Funds 14,974 14,696 (278)

Total, All Depts. & Funds 55,961 58,157 2,196

Fuel Usage Comparison

Department

Gallons

Dec 1-

Dec 31, 2007

Gallons

Dec 1-

Dec 31, 2008

Gallons

Difference

Sheriff’s Office 29,553 32,294 2,741

Roads & Bridges 5,739 5,572 (163)

Env. Enforcement – Animal Control

956 1,053 97

Facilities Maintenance 708 360 (348)

Building Codes 647 633 (14)

All Other General Fund Depts. 3,383 3,549 166

Solid Waste 11,914 12,058 144

Parks & Recreation 1,179 1,136 (43)

All Other Funds 1,882 1,502 (380)

Total, All Depts. & Funds 55,961 58,157 2,196

Fuel Usage Comparison

0

10,000

20,000

30,000

40,000

50,000

60,000

Jul-08 Aug-08 Sep-08 Oct-08 Nov-08 Dec-08

Gallons Consumed

General Fund Sheriff's Office Roads and Bridges

Fuel Usage Comparison

62.00%

64.00%

66.00%

68.00%

70.00%

72.00%

74.00%

76.00%

July Aug Sep Oct Nov Dec

Sheriff Fuel Consumption as % of GF

FY 2009 FY 2008

Fuel Usage Comparison

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

July Aug Sep Oct Nov Dec

R & B Fuel Consumption as % of GF

FY 2009 FY 2008

FY09 General Fund2nd Quarter Update

FY 09 General Fund Update

Projected Revenue Shortfalls: Homestead and FILO Taxes ($ 358,000) Local Government Fund 2nd Cut ($ 525,000) Interest Earnings on Investments ($ 1,025,000) Fees/Fines/Permits ($ 952,000) Other Changes 452,000

Impact of Cost Saving Initiatives on Estimated Spending Total: $ 78,000

Net Additional Impact: ($2,330,000)

ADDITIONAL COST SAVING INITIATIVES

• 6 Furlough Days All Employees $1,130,000

• Voluntary Time-Off Program $1,200,000

• Net Additional Savings $2,330,000 (Note: Does not include 2 assigned Management furlough days requiring a total of 8

furlough days by June 30, 2009. The estimate is based on 100% participation; at current 45% participation rate the yield is reduced to $516,000.)

Voluntary Time Off (VTO) Program• Allows non-Public Safety employees to reduce the

number of hours worked per year up to 20% while maintaining benefits.

• Approval granted based on management review so as to minimize service delivery impact.

• Allows management to adjust work schedules according to service demand.

• $2.9 Million estimated annual savings with 10% participation rate.

• Identify organizational improvement opportunities.

Voluntary Time Off (VTO) Program Examples

With management approval employees may:

• Reduce work hours from 37.5 to 30 per week

• Reduce work hours from 7.5 to 6 per day

• Take extended unpaid leave

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