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Agenda
Welcome
1. Grant Overview & Priorities
2. CHSM Plan & Grant Guide
3. Mobility Management
4. How to Apply & Grantee Responsibilities
5. Introductions & Discussion
6. TransAM Help Session and Q&A
2
Grant Overview
3
Section 5310
Goal
• Improve mobility for seniors and individuals with
disabilities.
Recipients
• Private Nonprofits
• Local Governments (e.g. AAAs, CSBs)
• Public Transportation Operators
Projects (min. 55% Capital / up to 45% Other)
• Vehicles (Capital Project)
• Mobility Management (Capital Project)
• Operating (Non-Traditional)
• Expanded Paratransit (beyond ADA)
• Voucher Program
• Drivers’ Salaries / Purchased Transportation
Match
• Capital: 80% Federal / 20% Local
• Operating: 50% Federal / 50% Local
• Of the local match, State Paratransit funds up to
40% for operating & 16% for mobility
management projects
Goal
• Improve quality and increase quantity of coordinated
transportation services available for seniors.
Recipients
• Private Nonprofits
• Public Transportation Operators
Projects
• Voucher Programs
• Volunteer Driver / Aide Programs
• Travel Training Programs
• New / Expanded Coordinated services
Match
• 80% State / 20% Local
• Budgets must be at least $5,000 and no more than
$25,000
Senior Transportation
Allocation
4
60% to Large Urbanized Areas
Richmond
Roanoke
Hampton Roads (Encompassing Williamsburg and Virginia Beach Urbanized Areas)
Washington, DC – VA – MD (Projects in Northern Virginia area apply to the Metropolitan Washington Council of Governments)
20% to Small Urbanized Areas
Blacksburg / New River Valley
Bristol (TN-VA)
Charlottesville
Fredericksburg
Harrisonburg
Kingsport (TN-VA)
Lynchburg
Staunton-Waynesboro
Winchester
20% to Rural Area
Rural, Small Urban, or Urban based on:
Who the project is serving
Place of Performance
Eligible Expenses / FTA 5310
5
Vehicles
Purchased by DRPT
Mobility Management (Reimbursement basis)
Up to two (2) Employees’ Salaries
Travel Training, Trip Planning (all Modes), Coordinated Transportation
Marketing
Not to exceed 5% of total project cost, no more than $5,000 (whichever is less)
ITS / Trip Planning Software
Operating (Reimbursement basis)
Drivers’ Salaries, Fuel Expenses, and Preventive Maintenance (e.g. oil changes), Purchased Transportation, Volunteer Drivers (mileage reimbursement)
Ineligible Expenses
6
Examples
Indirect Costs
Rent
Furniture
Food
Clothing
Membership Dues
Training Fees
Vehicle Insurance
Promotional Giveaways
ADA Required Paratransit
Transit Passes or vouchers for fixed-route or paratransit
Priorities for Funding / FTA 5310
7
Grant Priorities in Rank Order
1. Replacement Vehicles
2. Mobility Management
3. Operating
4. New Projects / Expansion of Service
Evaluated based on:
Grant Priorities
Project Needs / Goals & Objectives (CHSM Plan)
Technical Capacity
Coordination Efforts
Existing Subrecipients
CHSM Plan & Guidance
8
Consistency with CHSM
Plan
www.drpt.virginia.gov
Planning
Transit reference
material
Grant Program Guidance
in OLGA
FTA’s Section 5310
Circular 9070.1G www.transit.dot.gov/regulations-and-
guidance/fta-circulars/final-circulars
Mobility Management
10
Understand Community’s Mobility Needs
Coordination of Resources (All Modes)
Fill Gaps in Service
Trip Planning
Family of Services
Bus
Commuter Assistance
Human Service Transportation
Volunteers
Vouchers
Ridesharing (TNC)
Taxi
Bike / Pedestrian
How to Apply – OLGA
11
New Applicants
Contact DRPT, Establish Eligibility, & OLGA Access Agreement
Returning Applicants
All projects must be submitted in OLGA
Update OLGA Users and Profile
OLGA User Guide
https://olga.drpt.virginia.gov
Grantee Responsibilities
CHSM Plan Participation
Access Agreement / Master User (OLGA)
Grant Contract
Certifications and Assurances (FTA) – All 23
Preventive Maintenance (Procedures / DRPT Inspection)
Ridership Data Reporting (Monthly Human Service Trips)
Inventory Reporting (Vehicles, Miles, Condition)
Title VI Plan
Compliance Reviews / DRPT Site Visits
12
Timeline – FY 2019 Grant Cycle
13
2017 2018
Fall Grantee Workshops
October
Application Period Open
December 1
Application Period Closed
February 1
Draft SYIP
March – April
FY 19 SYIP Approved
June
Notice in Newspaper Due by
January 17
DRPT Application Review Period
February 1 – March 1
Submit Projects to PDC / MPO
January 31
Notice to Other Human Service Providers
January
CHSM Team Meetings
October & November
Projects included in MPO’s TIP
April
Execute Grant Contract
September / October
Post-Award Timeline – Vehicles
2018 2019
FY 19 SYIP Approved
June
Vehicle Option Sheets Due
September
Delivery
Spring/ Summer
Purchase Order (DRPT)
Fall / Winter
Complete Vehicle Inspection Sheet
Email Sheet to DRPT within 2 days of Inspection
Contracts & Local Match Fall / Winter
Confirm Order
October
14
Add Vehicle to TransAM
Within 5 days after delivery
Vehicles
15 Starcraft Bus,14, 15, or 19 passenger with lift
BraunAbility, 5 passenger minivan with ramp
Ford Transit Raised Roof 9 passenger with lift
Introductions & Discussion
Introductions
What is your Name?
Tell us about your Agency …
Who are your clients or client groups?
Have you received a Human Service Grant in the past? What type
of project(s)?
What will you be applying for in Fiscal Year 2019?
Discussion
Explore opportunities for collaboration & coordination
Identify & discuss gaps (unmet needs)
16
Tips
Follow Instructions (OLGA)
Answer Questions Carefully
State Facts, Not Opinions
Be Clear and Concise
Justification – Data
Accurate Budgets
Contact DRPT for Questions
Follow-up
17
TransAM Help Session
19
URL: http://transam-drpt.camsys-apps.com
Verify Existing Assets
Add a NEW vehicle
Update EXISTING vehicles:
Mileage
Status (in-service, out-of-service, or spare)
Bulk Update
Other Data Updates
Questions & Answers
Updates Due by October 31, 2017
Add a NEW vehicle continued…
21
#2: Choose the type of asset you wish to create from the list.
#3: Click Create New Asset to see a form to enter asset data.
Add a NEW vehicle continued…
22
#4: Fill in the information about the new asset. Note that items with an
asterisk (*) prefix are required.
#5: Save the new asset by clicking the Create Asset
button at the bottom of the form.
Update EXISTING vehicles
23
Mileage & Status (in-service, out-of-service, or spare)
#1: Select Inventory and Revenue Vehicles.
Update EXISTING vehicles continued …
24
#2: Select Asset for Update, then select Actions then, Update, then Service
Status.
Update EXISTING vehicles continued …
25
#3: Update Service Status and Date. Then select Update Service Status.
Update EXISTING vehicles continued …
26
#4: Mileage update same as Service Status. For Step #2, Select “Mileage
Update”.
Bulk Update continued …
29
Downloading a Template
1. Click the Inventory icon on the Main Menu and select Bulk Updates -> Download Templates. You will be directed to the Download Template page.
2. Click the drop down next to the Template Type label and select the Inventory Updates option.
3. If you have access to multiple organizations, click the drop down next to the Organization label and select an organization for the template. You could also select Multi Org if you want to work with a template that can update assets for a mix of organizations.
4. Click the drop down next to the Asset Type label and select the type of asset you would like to add (Revenue Vehicles, Support Facilities, Rail Cars, Equipment, etc.).
5. Click Create Template to create and download the spreadsheet (the exact process may vary from web browser to web browser).
Editing the Spreadsheet
1. The spreadsheet contains one row for each asset in your inventory of the selected type, and the last recorded value for Mileage (revenue vehicles only), Condition, and Service Status. Update any asset for which updated information is available, indicating the new value and the effective date for that information. Save the updated spreadsheet when you are done.
Uploading the Edited Spreadsheet
1. Click the Inventory icon on the Main Menu and select Bulk Updates -> Upload Template. You will be directed to the New Template page.
2. Select Inventory Updates from the Spreadsheet Content menu.
3. If you have access to multiple organizations, click the dropdown next to the Organization label and select the Organization (or Multi Org if multiple organizations) for which the update is being performed.
4. Click the "Choose File" button next to the Spreadsheet label. Select the spreadsheet that you previously downloaded from TransAM, edited, and saved.
5. Click the Upload spreadsheet button. The file will be uploaded and you will be directed to the Bulk Updates table.
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