Cooperative Agreements “Suppression”. What’s that Document? Cooperative Agreement Cooperative...

Cooperative Agreements“Suppression”

What’s that Document?

Cooperative Agreement

Cooperative Fire Protection Agreement

Fire Protection Agreement

Master Cooperative Agreement

Cooperators Agreement

Master

Master National

Sub-Geographic (multiple)

Southern Blue

Northern Blue

Reciprocal Fire ProtectionMaster Agreement for Reciprocal Fire Protection

Offset

Cost Share Agreement

Supplemental Agreement

Mutual Aid

Fire Protection Assistance

AgreementMemorandum of Understanding (MOU)

Annual Operating Plans

Operating Plans

Objectives• Recognize the differences between an

agreement and procurement and when to apply each.

• Identify common types of agreements and authorities used by Wildland Fire Agencies.

• Identify national level agreements that allow for interagency participation in Fire Management activities.

Objectives - continued

• Define the use of Cooperative Agreements and their operating plans.

Interagency Cooperation

• Interagency coordination and cooperation are essential at the federal, state, tribal, and local levels.

WHY?

Interagency Coordination

• Intermingled ownerships• Efficient use of resources• Landscape level planning and treatments• Common training, communication, and

inter-operability• Reduced budgets

Interagency Cooperative Groups

• National: NWCG

• Geographic Area: PNWCG

• Local: Sub-geographic Area groups

Cooperative Fire Agreement Flow Chart

• Grants• Memorandums of Understanding (MOU)• Procurements• Agreements

Cooperative Instruments

MOU?? Procurement?? Agreement?? Grant??

MOU

Agreement

Grant

Procurement

MOU

• Informal Agreement that documents the who, what, how, and why of an interagency relationship

• Outlines procedures• Does not allow for payments or “exchange” of

anything of value

Procurement

• Acquire goods or services for the direct benefit of the federal agency.

Agreement

Many kinds of agreements and authorities. • Mutual interest and benefit• Agency substantially involved in

implementation• Transfer something of value to others for

public benefit

Cooperative Agreements

• National Master Agreement signed by the 5 Federal Wildland Fire Agencies

• Master Cooperative Wildland Fire Management and Stafford Act Response Agreement ( PNWCG)

• Local Cooperative Fire Protection Agreements

Authorities

• Federal Agency must have legal authority prior to entering any contract, grant, or agreement, which could result in the use, obligation or other commitment of any agency resources.

Fire Related Authority

• Reciprocal Fire Protection Act of May 22, 1955 (42 USC 1856a; PL 84-46)Authorizes any federal agency with fire protection responsibilities to enter into reciprocal agreements with any fire organization maintaining fire protection facilities adjacent to federal lands or facilities.

Master Agreements

• List authorities• Defines how agencies will cooperate in

broad terms• Authorizes joint activities such as

training, dispatching, etc.

Operating Plans

• Multiple levels–PNW Geographic Area–Local Area

• Provides specific details on how the agencies will cooperate.

• Reviewed annually and updated if necessary.

Supplemental Fire Suppression Agreement (Cost-Share)

Master Agreement Exhibit F

• Required for multi-jurisdictional fires between federal and state agencies.

• Defines the process for sharing costs

• R6 and BLM Templates availablehttp://www.fs.fed.us/r6/fire/incident-business/agreements.shtml

Local Cooperative Fire Protection Agreements

• Local fire protection entities, i.e. Fire Districts

• R6 and BLM Templates available

http://www.fs.fed.us/r6/fire/incident-business/agreements.shtml

• State Entities have Mutual Aid Agreements in place.

Tools• Information Being Gathered from FMOs and Center Managers

Unit Type Agreement # Parties to the agreementExpiration Date Remarks

Vale District Operating Plan OR-RFPA09-1001 Vale BLM; NE Oregon ODF 4/30/2014 Authorizing document is the Master Agreement

List of Fire Agreements

What Instruments?

• Situation 1• To obtain goods and other services from non-

signatory parties to the R6 Master Agreement during an incident for the exclusive use and benefit of the Federal Government

• use a procurement action

What Instruments?

• Situation 2• To establish incident cost-sharing

responsibilities with a non-Federal entity that IS signatory to the R6 Master Agreement for a multi-jurisdictional fire

• Supplemental Fire Suppression

What Instruments?

• Situation 3• To obtain from or provide assistance to another

Federal agency that IS signatory to the R6 Master Agreement (BLM, NPS, BIA, USFWS) in a fire emergency

• no additional agreement is required because "Federal agencies will not bill each other for fire suppression support

What Instruments?

• Situation 4• To establish a mutual aid relationship with, OR

to obtain from and/or provide services to a non-Federal party that IS NOT signatory to the R6 Master Agreement (e.g., County, City, or Rural Fire District/Department, etc.) for: Personnel, Equipment OR a combination of the above,

• http://www.fs.fed.us/r6/fire/incident-business/cooperative-relations-and-agreements.shtml

What Instruments?

• Situation 5• To plan for and obtain emergency assistance

from another NON-wildland management Federal agency (Federal agency NOT signatory to the R6 Master Agreement)

• Interagency Agreement format of the "Requesting Agency" (agency providing funds)

What Instruments?

• Situation 6• To develop, or to revise (annual update), an

Operating Plan with another entity that IS signatory to the R6 Master Agreement (Federal or non- Federal) for suppression-related activity and NOT transferring any funds

• Operating Plan Outline Guide in the R6 Master Agreement

The Northwest Wildland Fire Protection Agreement

(NW Compact Act)

INDIAN SPRINGS 2001

History

• CIVIL WAR - STATES PROHIBITED FROM ENTERING INTO COMPACTS WITHOUT PERMISSION OF CONGRESS.

Authority• NOVEMBER 1998 CONGRESS GAVE PERMISSION

BY PASSING PUBLIC LAW 105-377.

Membership• Oregon• Washington• Alaska• Idaho• Montana• Yukon Territory• Northwest Territories• Province of Saskatchewan• Province of British Columbia• Province of Alberta

Billing Procedure

• This entire subject is a hot topic.

• Under The Northwest Wildland Fire Protection Agreement (NW Compact Act) Neither the FS or the BLM are signatories to this agreement.

• Bills should be between the parties within the

agreement.

Remember!

• Since consistent application of interagency policies and guidelines is essential, procedures in the IIBMH will be followed.

• We all have responsibility to ensure that any agreement initiated is in the best interest of the agency.

• For Federal include the local Grants and Agreements Coordinator in the development process for all agreements.

QUESTIONS?

Objectives• Recognize the differences between an

agreement and procurement and when to apply each.

• Identify common types of agreements and authorities used by Wildland Fire Agencies.

• Identify national level agreements that allow for interagency participation in Fire Management activities.

Objectives - continued

• Define the use of Cooperative Agreements and their operating plans.