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1PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
PUBLIC
Peter Paschert, Director SAP S/4HANA Procure to Pay & Order to Cash
June 2019
Central Procurement mit S/4HANACentral Procurement Automation und Central Invoice Monitoring
2PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP.
Except for your obligation to protect confidential information, this presentation is not subject to your license agreement or any other service
or subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this presentation or any related
document, or to develop or release any functionality mentioned therein.
This presentation, or any related document and SAP's strategy and possible future developments, products and or platforms directions and
functionality are all subject to change and may be changed by SAP at any time for any reason without notice. The information in this
presentation is not a commitment, promise or legal obligation to deliver any material, code or functionality. This presentation is provided
without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a
particular purpose, or non-infringement. This presentation is for informational purposes and may not be incorporated into a contract. SAP
assumes no responsibility for errors or omissions in this presentation, except if such damages were caused by SAP’s intentional or gross
negligence.
All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from
expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates,
and they should not be relied upon in making purchasing decisions.
Disclaimer
3PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Overview of S/4HANA for Central Procurement
4PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
SAP S/4HANA for Central Procurement – Why we do it. How we do it.
Business
Network*
SAP Cloud
Platform
Master Data
Governance*
• Centralized control and compliance
• Decentral execution without disruption
• Reduced costs by centering transactions
• Better pricing through leveraged spend
• Greater visibility into purchasing decisions
• Better communication with suppliers
• Comprehensive central spend analysis
• Ideal solution for Shared Service Centers
• Cloud-driven and light-weighted
• Elastic and decoupled from master data
• Remote-controlling its satellite systems
• Open to Non-SAP* connected backends
• Leveraging Intelligence and ML Innovations
Central Procurement is about …
Its setup is characterized as being …
Central
Requisitioning
Central
Purchasing
Central
Contracts
Central
Analytics
Central
Sourcing*
Central Procurement
* future planning
Extended by
Guided Buying
5PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Demand Aggregation and Automation in a Multi-Backend Procurement Environment
Labs Preview
S/4HANA SAP ERPS/4HANA
Cloud
Guided
Buying
Central Procurement
Automation
Central Aggregation of
Purchase Requisitions
Configurable Automation
Framework
Auto-Generation and Distribution of
Purchasing Documents
Central Request for Quotation
Central Purchase Contract
Centrally Managed Purchase Orders
Centrally Managed Purchase Requisitions
SAP Ariba Sourcing
SAP Ariba Contract Management
Guided Buying
Ariba Business Network
*
*
*
Integrated MDG Key Mappings for
Master Data
*
Non-SAP*
* future planning
6PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Centralize and Transform Multi-Backend Procurement Landscapes with S/4HANA Cloud for Central Procurement
▪ Ariba Guided Buying (recommended)
▪ Central requisitions
▪ Approvals & workflows
▪ Confirmations & returns
CentralRequisitioning
Central Purchase Contracts
CentralPurchasing
▪ Manage, approve & automate external PRs
▪ Manage, approve & send out * external POs
▪ Centrally manage Pro-curement Responsibilities
▪ Create, manage & distri-bute Central Contracts
▪ Monitor Central Purchase Contract Items
▪ Create Central Contracts from Ariba *
CentralAnalytics
Central Procurement
▪ Track Central Contract Consumption
▪ Track Global Purchasing Spend
▪ Monitor Central PR Item Types
SAP S/4HANA Cloud – Region A SAP SoH / ECC EHP6+ – Division 1
SAP S/4HANA OnPrem– Region B Non SAP Legacy Backend *
SourceRequest Order Invoice
SourceRequest Order Invoice
SourceRequest Order Invoice
SourceRequest Order Invoice
Local Procurement Processes
SourceRequest Order Invoice
CentralSourcing *
▪ Create Central RFQs from external PRs
▪ Publish Central RFQs to Ariba Sourcing *
▪ Create follow-on backend PO or Central Contract from quotation
Central Invoice Monitoring *
▪ Central Invoice List of all backend supplier invoices
▪ Hub-sided object page with all invoice details
▪ Direct UI-navigation from Hub into backend invoice
* future planning
Labs Preview
7PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Details on Central Sourcing
8PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
SAP S/4HANA Central SourcingMain value drivers and technical setup
Manage Requisitions Centrally Central Request for Quotation Central Purchase Contract
Central Purchaser
▪ Bundle PR lines into Central Contract
▪ Bundle PR lines into Central RFQ
▪ Process PRs from several backends
▪ Update backend requisition status *
Central Purchaser
▪ Send out bid invitations via email
▪ Enter supplier quotations in S/4HANA
▪ Publish RFQs to Ariba Sourcing *
▪ Receive quotations electronically *
Central Purchaser
▪ Create Central Contract from quote
▪ Create backend PO from quote
▪ Generate backend info record
▪ Write backend source list entry *
* future planning
Labs Preview
10PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Ariba Sourcing Integration with S/4HANA Cloud for Central Procurement
Multi Backend
Suppliers
Ariba Sourcing
SAP S/4HANA
Central Procurement
Purchase
Requisition
Purchase
Requisition
Extract
Requisitions
Publish
Sourcing Event
Request for
Quotation
Supplier
Quotation
Supplier
Quotation
Compare and
Award Quotes
Bundle
Requisitions
Create
Central RFQ
Approval
Initiate
Sourcing Event
Trigger RFQ
Replication
Receive
Awarded Quotes
Create Follow-
On Documents
Purchase
Order
Purchase
Order
1
2
Create Central
Contract
Enrich Central
Contract
Approval
Local
Contract
Scheduling
Agreement
Distribute Central
Contract
Central Contract
Output
planned for Q1/Q2 2020
planned for Q3 2019
11PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Centrally Consolidating all Demands within a vast Procurement Landscape
Personalized
Purchaser Cockpit
Individual Filtering of
WorkloadFiltering on Prioritized
and Responsible Items
Quick Actions on
backend Documents
PR Aggregation and
Central Sourcing
Extension of Existing
Documents
Focus on Non-
automated Exceptions
12PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Details on Central Invoice Monitoring
13PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
SAP S/4HANA Central Invoice MonitoringMain value drivers and technical setup
Manage Invoices Centrally Central Invoice Object Page Seamless Backend Navigation
Central Accountant
▪ Central display of all invoices
▪ System-wide labelling of org data
▪ Personalized work list filters
Central Accountant
▪ Work list export to MS Excel
▪ Full invoice object page visibility
▪ Seamless UI navigation into backend
Central Accountant
▪ Open up invoice in MIR4 transaction
▪ Process and post parked invoice
▪ Based on authorizations of user
Labs Preview
* future planning
15PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
From Central Invoice Monitoring to Management Labs Preview
Cloud
Central Invoice Monitoring
as part of
S/4HANA Cloud for Central Procurement
Central Invoice Management
as new, stand-alone solution developed on
SAP Cloud Platform
Central Supplier Invoice List
Seamless UI Navigation
Central Supplier Invoice List
Seamless UI Navigation
Central Invoice Workflow
Central Invoice Channel
Central Smart Invoice
16PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Thank you.
Contact information:
Peter Paschert
Director SAP S/4HANA Sourcing & Procurement
peter.paschert@sap.com
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