View
40
Download
0
Category
Tags:
Preview:
DESCRIPTION
CDBG Online Quarterly Reporting. The Purpose of Reporting. Tracking grant progress and monitoring Demonstrating the value of the program Compliance with laws. From Paper to Online Entry. CDFD has 250-450 Open Federal Grants at any given time, As of 8/27/2013: 377, 262 with a balance - PowerPoint PPT Presentation
Citation preview
2013 CDBG Recipients' Workshop
CDBG Online Quarterly Reporting
Page 22013 CDBG Recipients' Workshop
Community Finance DivisionThe Purpose of Reporting• Tracking grant progress and monitoring• Demonstrating the value of the program• Compliance with laws
September 5-6 2013
Page 32013 CDBG Recipients' Workshop
Community Finance DivisionFrom Paper to Online Entry• CDFD has 250-450 Open Federal Grants at
any given time, As of 8/27/2013: 377, 262 with a balance
• Requirements for Faster Data Reporting to HUD & other Federal Partners and Auditors
• Continuously Increasing Data Requirements• Creation of our Online Reporting System in
2005/2006
September 5-6 2013
Page 42013 CDBG Recipients' Workshop
Community Finance DivisionReporting Basics• Web Reporting Required• Quarterly for:
▪ Financial/Contracts▪ Narrative▪ Accomplish/Signature
• For Activity Accomplishments, Quarterly or More Often
September 5-6 2013
Page 52013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Common Issues• Make Sure Accomplishments Balance• Low Mod Only Reporting Not Acceptable for
2007 and later grants (Some Exceptions)• Lack of a Local Official Signature• Hispanic is an Ethnicity, Not a Race
Page 62013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
More Issues• Activities Should Not Have Negative
Beneficiaries• Full Accomplishment details needed for us
to report to HUD• Leverage:
Include MatchEnter as you go, don’t wait for peopleInclude all Match, In Kind, and otherIf you are not going to make your
Leverage #s get with DCA ASAP
Page 72013 CDBG Recipients' Workshop
Community Finance Divisionhttp://Communityfinance.dca.ga.gov/cdfd.html
September 5-6 2013
Page 82013 CDBG Recipients' Workshop
Community Finance DivisionLog In and Sign Up Forms
September 5-6 2013
Page 92013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Page 102013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Page 112013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Page 122013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Page 132013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Page 142013 CDBG Recipients' Workshop
Community Finance DivisionAccomplishments Base Screen
September 5-6 2013
Page 152013 CDBG Recipients' Workshop
Community Finance DivisionAccomplishments by Type
September 5-6 2013
Page 162013 CDBG Recipients' Workshop
Community Finance DivisionA closer look at a Data Mismatch
September 5-6 2013
Page 172013 CDBG Recipients' Workshop
Community Finance DivisionLeverage
September 5-6 2013
Page 182013 CDBG Recipients' Workshop
Community Finance DivisionRacial and Ethnic Data
September 5-6 2013
Page 192013 CDBG Recipients' Workshop
Community Finance DivisionTracking Income
September 5-6 2013
Page 202013 CDBG Recipients' Workshop
Community Finance DivisionWrong Activity Type
September 5-6 2013
Page 212013 CDBG Recipients' Workshop
Community Finance DivisionHousing Differences• Address and Map number
▪ CDBG Funds per house▪ Map & Project numbers for DCA use▪ Most Data Based on Head of Household▪ Elderly (62+)/Female Head of Household▪ Energy Star and other categories▪ Homebuyer Data Tab
September 5-6 2013
Page 222013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Page 232013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Page 242013 CDBG Recipients' Workshop
Community Finance DivisionJob Differences – Quarterly Report
• 2 Categories: Created or Retained
• Full Time Equivalent (FTE) Made up of Full-Time and Part-TimeHUD FTE = 40 hours
• With Part-Time jobs: FTE will NOT match Racial or Income numbers
September 5-6 2013
Page 252013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Job Differences Continued
• Health Benefits & Prior Job Status
• Report Job Type
Page 262013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Job Issues – Quarterly Report
• Retained Jobs are only jobs that would have been lost, not all jobs with the company or location
• Retained Jobs Only Entered OnceTypically the first quarter of the grant period
• Position Turnover: You are reporting the job position not the person Data for first person to hold the position
Page 272013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Job Subtraction?
• Under Detail Accomplishments TabDo not Subtract Jobs out once reported
• On signature page should Show / Discuss loss of jobs - page 2 and 3 (slide 13)
Page 282013 CDBG Recipients' Workshop
Community Finance DivisionOther Tabs• Draw Request / History• NSP Projects Use their own Tab, NOT the
Housing Tab, CDBG ignore the NSP Tab• ARRA Reporting for Stimulus grants only• Budget• Section 3
September 5-6 2013
Page 292013 CDBG Recipients' Workshop
Community Finance DivisionGeneral Advice• Save Often! The System Will Time You out• 2 Ways Into Accomplishment Tabs• Best Information Known When Submitted• For Large Errors Use the Revision Option
September 5-6 2013
Page 302013 CDBG Recipients' Workshop
Community Finance DivisionCommon Problems
• Make Sure Accomplishments Balance• Full Accomplishment Details• Lack of a Local Official Signature• Hispanic NOT A RACE• Retained Jobs that would have been lost• Retained Jobs Only Entered Once (First Q)• Should Not Have Negative Beneficiaries• Match & Leverage, enter as you go, include in
Kind, Should Not Decrease without DCA Approval
September 5-6 2013
Page 312013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Common Problems Continued• If the contact person for the grant changes,
LET US KNOW!• Don’t change the printed copy: un-
submitting and Final Report check box• Cumulative Leverage on the Signature page
should match total leverage on the detail tab• Break Leverage out by activity code
Page 322013 CDBG Recipients' Workshop
Community Finance Division
Web Sites
• Web Reporting URL: http://Communityfinance.dca.ga.gov/cdfd.html
• Local Government Contact Updates URL:http://www.dca.ga.gov/LGContactsOnline/Index.aspx
September 5-6 2013
Page 332013 CDBG Recipients' Workshop
Community Finance Division
September 5-6 2013
Current Issues• DUNS #• CCR – Now SAM – System for Awards Mgmt
https://www.sam.gov/index.html • Federal Funding Accountability and
Transparency Act : FFATA• Temporary Job Tracking• Remediation:
▪ Open 1 year with no draws ▪ Open 3 years no Accomplishments▪ 80% drawn no Accomplishments
Page 342013 CDBG Recipients' Workshop
Community Finance DivisionContact Information• Rob Shaw• rob.shaw@dca.ga.gov• 404-679-4806
• Lisa Smith• lisa.smith@dca.ga.gov• 404-679-5276
September 5-6 2013
Recommended