Ateneo COMELEC | Poll Officers' Manual 2013

Table of Contents

A Message from the Board of Commissioners ........................... 1

COMELEC Core Contact Details .................................................. 2

Important Dates to Remember .................................................. 5

Students who can vote ............................................................... 6

Parties and Coalitions ................................................................. 7

1. Parties 7

2. Coalitions 7

Poll Station Essentials ................................................................. 8

Your Role ............................................................................... 8

The Voting Process (Voter’s Perspective) .............................. 8

Reminders ............................................................................. 9

Do’s and Don’ts ........................................................................ 10

Poll Stations .............................................................................. 11

Frequently Asked Questions ..................................................... 16

My Notes .................................................................................. 17

1

A Message from the Board of Commissioners Greetings! Thank you for volunteering and giving your time to be a poll officer for this upcoming 2013 Freshmen and Special Elections. Your role as a poll officer is very important so please read through this primer thoroughly. This contains everything you need to know about the election period. This also serves as your guide to be an ideal poll officer. This semester, we uphold the theme convergence. Though we come from different courses and blocks, we still remain as one body. Through this primer, we align our actions and behaviors towards one goal. Let each of us be our own unique and bright colors who collectively belong to a single spectrum – united in greater service for the Loyola Schools. Good luck everyone! May we all find the pot of gold at the end of this election season.

Sincerely Board of Commissioners

2

COMELEC Core Contact Details

Dept Full Name Nickname Yr. &

Course Cellphone Number/s

Email Address

Bo

ard

of

Co

mm

issi

on

ers

Cheng, Elouis Gianmae S.

Elo 4 BS MGT 9334542504/ 9155415741

elouischeng@yahoo.com

Fajardo, Julianne Christopher D.

Julianne 4 BS PSY 9177935040 jcmdf20@gmail.com

Te, Mary Joy Y. Joy 4 BS ME 9176331646 maryjoyte23@yahoo.com

Meguizo, Kyle Justin T.

Kyle 3 BS MGT 9178460988 kyle_meguizo@yahoo.com

Sison, Kevin Thomas U.

Tom 4 BS LM 9173622298 sisonkevintu@gmail.com

Hu

man

Res

ou

rces

Serafico, Alfonso Luis D.

Luigi 3 BS MGT 9178979979 luigi_serafico@yahoo.com

Rebucan, Mark Rowell

Mark 4 BS MGT 9175278757 mrlr1992@yahoo.com

Sy, Wyeth Wyeth 4 BS MGT 9278888912/ 9228967351

wyeth.sy@gmail.com

3

Donaire, Joyce Joyce 3 BS ME 9166671806 joyce.donaire@gmail.com

Fin

ance

Razon, Juan Miguel M.

Mikee 3 BS MGT 9165414250 mikee.razon@yahoo.com

Beatriz Ann C. Lao Bea 3 BS ME 9275286932/ 9238871874

beatrizannlao@gmail.com

Amit, Sheena Mae F.

Sheena 3 BS/MS

CH 9163557678/ 9104705192

smfa_10@yahoo.com

Jinno G. Magbanua Jinno 4 BS MIS 9998843870/ 9228944800

jinnomagbanua@gmail.com

Co

mm

un

icat

ion

s

Estrellado, Andreo Lorenzo S.

Lance 4 BS MGT 9175027353 lance_estrellado@yahoo.com

Tengco, Shaira Melissa T.

Shai 3 BS MA 9055700361 shai.tengco@yahoo.com

Olondriz, Denise Anne G.

Denise 3 BS ME 9153993876 deniseolondriz@yahoo.com

Cruz, Jethri B., Jeth 4 BS HSc 9174642001 jethrcruz@outlook.comi

Logi

stic

s Ngo, Charles Emerson L.

Charles 2 BS ME 9277782915 ngoemerson@yahoo.com

Yap, Jeremy Vance T.

Jeremy 3 BS ME 9063793366 jeremy.yap@obf.ateneo.edu

4

Banta,Mary Jill Ira Jill 2 BS CH-

ACS 9433654296 maryjillirabanta@yahoo.com

Secr

etar

iat

Uy, Maedeliene Made 3 BS ME 9165736217 kimchin_15@yahoo.com

Mangubat, Lara Lara 2 BS PSY 9175238023 laramangubat@gmail.com

Ong, James Jabo 3 BS ME 9179879162 jamesarvinhawk@yahoo.com

Guino, Justine Justine 3 BS ME 9178450872 justineguino@yahoo.com

Uygongco, Gerard Louis

Glu 4 BS MIS 9179213973 glu.1214@gmail.com

5

Important Dates to Remember

July 13 | Release of Official List of Candidates July 15 | Start of Campaign Processing

July 20 | Release of Voters Manual July 24 | 4:30 - 7:30 | SB Miting de Avance Aug 2 | 4:30 - 7:30 | CB Miting de Avance

July 22 - Aug 3 | Campaign Period August 5 - 8 | 9:00 AM to 4:30 PM | 2013 Freshmen and

Special Elections August 10 | Release of Results

August 19 | Start of Bond Returning

6

Students who can vote

ALL FRESHMEN

and

SOH

Sophomores Seniors

SOM

Blocks O, O2, P6, P, P1, Q, SSS Sophomores BS CTM, MGT, LM, MGT-H Juniors

BS CTM, ME Seniors

SOSE

Everyone

SOSS

Everyone

7

Parties and Coalitions

1. Parties A. CRUSADA (Christian Union for Socialist and

Democratic Advancement)

a. Logo

b. Party Color: Red

2. Coalitions A. Alliance of Student Leaders (ASL)

o Coalition Color: Blue B. Ignatian Initiative for Transformative Empowerment

(IgNite) o Coalition Color: Orange

C. Triple Bottomline Alliance (TBA) o Coalition Color: Light purple

8

Poll Station Essentials

Your Role 1. Front Desk

o Handles voter database and passwords 2. Roving

o In charge of getting and returning the ID of voters

o Monitors the voting activities and ensures the functioning of the units

The Voting Process (Voter’s Perspective)

Surrender ID

Obtain password

Vote Claim ID

9

Reminders 1. NO VALID LOYOLA SCHOOLS ID, NO VOTE. Temporary IDs

are allowed. 2. Poll stations will be set up at the ff venues

o Gonzaga Cafeteria o Faura Driveway o SEC A o CTC-SOM o Matteo Up

3. Voting times are inconsistent; expect a lot of people during 10 minute breaks. Do not leave your station until the next poll officer arrives!

4. Do not let the voter close the program. The terminal might go haywire.

5. Do not allow non-voting students or candidates to loiter around the voting stations. This may cause heavy traffic along the area, as well as influence or peek at the other voters’ vote.

10

Do’s and Don’ts

DO DON’T Encourage people to vote Exercise courtesy,

professionalism toward all voters and candidates

Look the part; be neat, welcoming, and approachable during your shifts

BE PUNCTUAL Be strict about voter and

candidate compliance to campaign rules

Familiarize yourself with the set-up of the station once you get there. Know where the important things are located.

Keep the stations clean and free of unnecessary things

Wear the Poll Officer Shirt or the assigned color on that day.

Tell voters whom you would vote for in their place

Answer questions you are unsure of/not written on this primer

Do other distracting and unnecessary things when manning the stations.

Be afraid to talk to/contact the core team

Leave the station unmanned. Wait for the next batch of poll officers or any core member to arrive and take your place

Mess or tamper with the computer/computer program

Eat in the poll station during your shift.

11

Poll Stations

Faura Driveway

^ To Red Brick Road

Faura Bldg.

LAPTOP1

FRO

NT

DESK

SJC LAPTOP

2

LAPTOP3

12

SEC A

<- To Escaler Hall

SEC A Field

LAPTOP1

FRO

NT

DESK

SJC LAPTOP

2

LAPTOP3

13

CTC-SOM

<- To SOM Bldg

CTC-SOM Field

LAPTOP1

FRO

NT

DESK

SJC LAPTOP

2

LAPTOP3

14

Gonzaga To Zen Garden

Double Doors to Gonzaga Caf

LAPTOP1 FR

ON

T

DES

K

SJC

LAPTOP2

LAPTOP3

15

Matteo Down

Computer Terminals

Matteo Steps

LAPTOP

1 FRO

NT

DES

K

SJC

LAPTOP2

LAPTOP3

16

Frequently Asked Questions

Q: When and where are the updates going to be released? A: Updates will be released daily, 9 - 10 PM. They can access the updated files through our Facebook page (https://www.facebook.com/ateneocomelec) Q: When will the final results come out? A: August 10 (Saturday), at about 6 PM. Q: What happens if a voter is wearing a body tag of a certain candidate? A: Politely inform the voter that you are confiscating the body tag. Explain to him/her clearly that all campaign paraphernalia after campaign period are put down/confiscated. Attach a piece of paper with the following details:

ID number of voter wearing the body tag Station Time Your name

Q: What do I do if someone asks for information I do not know or cannot provide? A: DO NOT SAY, “I do not know.” Apologize and say, “I am sorry, I am not in the position to answer your question.” Redirect his/her concern to a core member in the poll station or to the Ops Room.

17

My Notes