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April15-20,2016ExecutiveBoardMeeting Page 1 of 21
CONFERENCE FOR FOOD PROTECTION EXECUTIVE BOARD MEETING
Boise, Idaho APRIL 15-20, 2016
The Grove Hotel –Evergreen Room Boise, Idaho
April15,Friday1:00PMVotingmemberspresent:GlendaLewis,JohnM.Luker,BillHardister,PatrickGuzzle,RebeccaSteiner,VinceRadke,JessicaFletcher,KelliWhiting,CassandraMitchell,BrianNummer,KenRosenwinkel,DonnaGarren,LarryEils,BrendaBacon,TerryLevee,DavidPlunkett,DeanFinkenbinder,MarleneGaither,LisaStaley,LornaJensen-Girard,LoriLeMaster,WilliamShaw,BeckyStevens-GrobbelaarVotingmembersabsent:NANon-Votingmemberspresent:LeeCornman,JayNeal,VickiEverly,CassandraMitchell,DavidLawrence,ChrisGordon,SusanQuam,ToddRossow,JamesMack,DaveneSorrocco-Smith,JeffHawleyNon-Votingmembersabsent:RickBarneyNon-VotingMembersparticipatingbyTelephone:NAVotingMembersparticipatingbyTelephone:NAGuests:JoyceJensen,TroyDarmody,JodiCallister,PamEaton,LisaEdens,KevinSmith,RogerHancock,SteveMoris.
Opening–ConferenceChairJohnLuker,Presiding.Mr.Lukerintroducedandthankedtheguestspresent.HeaskedMr.GuzzletoReportontheLAC.LocalArrangementsCommittee–JodiCallisterandPatrickGuzzleMr.GuzzleoftheLACintroducedtheothermembersoftheLACandthankedthemforallthehardworktheyhavedonetomakethismeetingasuccess.Mr.Lukerbroughtthemeetingtoorder.Rollcallwastaken.HestatedMs.BaconwouldbefillinginforCouncilIViceChairMr.RickBarney.
Note: Board members with dual roles on the Executive Board were only captured once, especially if the board member is a voting member.
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Dr.McSwanereadtheantitruststatement.Mr.Lukerbroughtupthatlastmeeting’sminuteshavealreadybeenapproved.Mr.Guzzle-LACReport.Mr.GuzzlestatedhehasalreadygiventheinformalReportandprovidedinformationaboutlocalattractionsandtours.Hesharedthatlocalbuildingsareheatedgeothermallyfromundergroundsprings.Mr.GuzzlementionedthatalongwiththebussestherewouldbehostedwalkinggroupstotheMondaynightreception.
ACTIONITEM:
Mr.RosenwinkelmovedandMr.Eilsseconded,toacknowledgetheLACReport.Avotewastakenandthemotioncarried.ExecutiveStaffReportsExecutiveDirector–DavidMcSwaneDr.McSwanestatedhisReportwouldbeshortandsweet.HefurtherstatedothermembersoftheBoardwouldgivedetailedinformation.Dr.McSwanementionedthiswasthelargestattendancetodateataCFPBiennialMeeting.Theworkshopalsoreportedalargeturnout.HestatedMr.Neal,Co-chairoftheProgramCommitteeanditsmembershaveputtogetheragoodworkshopforthismeeting.Dr.McSwanestated,atotal47states,DCandterritoriesarerepresented.SponsorshipwasgoodthisbiennialcycleandMs.KramerwillgiveherReportlater.Dr.McSwanerequestedsuggestionsonformattingprogrambooks.HealsomentionedtheBoiseLAChasbeenareallygoodgrouptoworkwithduringthisbiennialcycle.Dr.McSwanerequestedfeedbackonanLACfortheSWregionforthe2020BiennialMeeting.Dr.McSwanesuggestedthatonehotelisthebetteroptionthanusingmultiplehotels.However,thingshavegonesmoothlyhereinBoisewiththeuseofmultiplehotels.HeinformedtheboardthatwesavedhalfpricewiththeBoiseCentre,asmuchas$15,000.Foodhasbeenlessexpensiveformealfunctions.Addingtofoodandbeveragehereatthehotelsavedonroomsforconferences,boardmeetingsetc.AVcostswerealsolessexpensiveaswell.Mastercalendar–Dr.McSwanealsoreviewedtheissueprocessandmentionedthatcalendardeadlinesneedtobemet.Hementionedthatcouncilchairsneedtogetontopofmeetingdeadlinesforissuesubmissionandtomovedatesupinprovidingreportsetc.HediscussedtheCrumbineawardandreportedthatlaterthismonththecommitteewillmeet.Therearesixapplicationsthisyear.Lastly,thefallExecutiveBoardmeetingwillbeonAugust9-10atthePlanoYumBrandsoffice.AblockofroomshasbeenreservedattheDallas/PlanoMarriottatLegacyTownCenter.Whenmakingareservation,youcancall800-228-9290–BookyourgrouprateforConferenceforFoodProtection.ThedeadlineforreservingaroomisJuly21,2016.
April15-20,2016ExecutiveBoardMeeting Page 3 of 21
ACTIONITEM:
Mr.FinkenbindermovedandMs.Garrenseconded,toacknowledgetheExecutiveDirectorReport.Avotewastakenonandthemotioncarried.ExecutiveTreasurer–EricPippertMr.PippertreportedwewerefortunatetogetmoniesfromFDAGrant.Therewere54applicationsawarded.Atthelastboardmeeting,amotionwasmadetousefundsthatwereleftoverfrompreviousmeetingsandforthismeeting,tohelpdefrayexpenses;howevertherewerenosuchfunds.Anadditional$400waspermittedfromgrantmoniesforreimbursementsforstate/local/consumers.Mr.Pippertwentoverthenumbersasstatedinhisreport.Mr.Pippertstatedacompleteauditisneeded.Hestatedthecompany;KernandThompsonperformedthelastaudit.HerecommendedtheBoardconsiderusingthemagain.Mr.LeveeaskedwhatthetimeframewouldbewithrespecttothenewincomingExecutiveTreasurer.Mr.Pippertstatedtheauditwasduein2015.Hesuggestedthatdiscussionbeheldwithrespecttowhentheauditshouldoccur.Hepresentedhisreportandmentionedexpenseskeeprisingincomparisontoincomingfunds.
ACTIONITEM:
Dr.GarrenmovedandMr.RosenwinkelsecondedtoholdoffonaudituntilaftertransitionofnewExecutiveTreasurer.Avotewastakenandthemotioncarried.
ACTIONITEM:
Ms.MitchellmovedandMs.LeMasterseconded,toacknowledgetheExecutiveTreasurerReport.Avotewastakenandthemotioncarried.
ACTIONITEM:
Ms.LeMastermovedandMr.FinkenbindersecondedtotakeDr.Garren’sReportoutoforder.Avotewastakenandthemotioncarried.SpecialCommitteeReportSearchCommittee-Dr.GarrenandMr.TerryLeveeDr.GarrenreportedontheSearchCommitteetofindanewExecutiveTreasurer.AhandoutoftheapplicationforMr.CliffNutt,therecommendednewExecutiveTreasurerwasdistributed.HewouldbeshadowingMr.PippertthroughouttheAugustBoardmeeting.
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ACTIONITEM: Ms.LeMastermovedandMs.FletchersecondedtoacknowledgeDr.Garren’sSearch
CommitteeReport.Avotewastakenonthemotionandthemotioncarried.ExecutiveAssistant–AggieHaleMs.HaleReported,asof4/15/2016therewereatotalof443registrantsforthe2016BiennialMeeting.Ofthistotal,227wereregisteredasConferenceOnly.TwohundredsixteenattendeesregisteredfortheConferenceandWorkshopPackage,35attendeesfromsponsoringorganizationshadregisteredfortheworkshop,and13individualsregisteredfortheWorkshop.Thetotalnumberofworkshopattendeeswas264workshop.
ACTIONITEM:
Ms.BaconmovedandMs.FletchersecondedtoacknowledgetheExecutive Assistant’sReport.Avotewastakenandthemotioncarried.UnfinishedBusinessFinanceCommittee-Dr.GarrenreportedonalatebreakingissuetobesubmittedtoCouncilII.AhandoutwasdistributedoftheproposedissueonestablishingaStandingFinanceCommitteethatwillReporttotheBoard.Discussionwashadconcerningthemakeupofcommittee,whentoreportetc.Ms.EverlystatedtheBoardneedstoapprovetheactualIssuelanguagebeforeitgoesCouncil.Dr.Garrenstatedshewouldprovidethelanguage.Mr.LeveesuggestedthecommitteemembersshouldbekeptatBoardmembership.ItwasstatedthattheBoard,includinglanguage,mustapprovelatebreakingissues.CouncilIIcanthenchangerecommendedsolutionlanguageifitdeemeditnecessary.Ms.EverlystatedthereisnotimelinetointroducetheissuebutsuggesteditbereadyforSundaybeforedeliberationsbegin.Mr.Lukerinquiredifthiscouldbedoneviaane-vote.Ms.CornmansuggestedMondaywouldbeenoughtimefortheBoard’sconsiderationandvote.
ACTIONITEM:
Mr.EilsmovedandMs.LeMastersecondedtotablethemotiononthelatebreakingissuesubmittedbytheFinancecommitteeuntilDr.GarrencancompletethelanguagefortheissueunderconsiderationuntilMondaymorning’smeeting.Avotewastakenandthemotioncarried.
ACTIONITEM:
Ms.BaconmovedandMs.FletchersecondedtoacknowledgetheadhocFinance CommitteeReport.Avotewastakenandthemotioncarried.CommitteeonStandardsforDocumentsPublishedonCFPWebsiteandPeerReviewedand
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Non-PeerReviewedPublications–DonnaGarrenDr.GarrenreportedtheCommitteedidnothaveanythingtoreportatthistime.Shesuggestedthecommitteeshouldcontinuetoworkontheissueathand,howevershestatedshewouldnotbeabletocontinueaschair.IfitwerethewilloftheBoardtocontinuethecommittee,anewchairwouldneedtobeselected.
ACTIONITEM:
Ms.Stevens-GrobbelaarmovedandMr.FinkenbindersecondedtoacknowledgetheStandardsforDocumentsPublishedonCFPWebsiteandPeerReviewedandNon-PeerReviewedPublicationsReport.Avotewastakenandthemotioncarried.
CostReductionAdhocCommitteeReport-BrendaBaconMs.BaconreportedonthedifferentoptionsthecommitteediscussedonpossiblemethodstoreducecostsofconductingExecutiveBoardmeetings.Ms.BaconreadthereportwithrecommendationstheCommitteeaskedtheBoardtoconsiderasfollows:
• Replacetheface-to-facespringmeetingwiththreewebinars,2hourseachtobescheduledwithinoneweek.Haveaclearagendaandafacilitatortokeepontrackwiththedailyagenda.Estimatedsavings:$10,000permeeting
• Lowerthemaximumreimbursementfortravelexpensesto$600.00permeetingbasis.Estimatedsavings:$950.00permeeting
• Considerthelocationofthemeetingsandseektofindlocationsthathaveeasyaccessandlessexpensivelodging.ConferenceDirectindicatedplacesintheSouthandareasthatstruggletofillhotelsmaybeconsidered.Estimatedsavings:Unknown
• Requestthatindustry/tradeassociationandgovernmentvolunteertohostameeting.Estimatedsavings:$10,000permeeting
• Reduceoreliminatebreakfastandprovideonlybeverages.Estimatedsavings:Unknown
Discussionensuedasfollows:Ms.Everlyexpressedconcernaboutmeetingaquorum.Ms.LewisandMr.RadkestatedtheirrespectiveagenciesdonotuseAdobeConnectanymore.Mr.RosenwinkelsuggestedtheAugustmeetinginsteadforthetraditionalwalkthrough,shouldthespringmeetingbeawebinar.Ms.Cornmanwasconcernedaboutthenumberofwebinarsessions(3inoneweek)wouldbetoodifficult.Ms.Baconmentionedthefallmeetingwouldnotbegoodforawebinarbecauseofreportsetc.ShestatedtheAdhocCommitteetalkedaboutitanditwaschallenging,howeveritmaysavemoney.Therewereseveralconcernsdiscussedincludingwhowouldbethefacilitatorofawebinar,possiblytheCFPViceChair?Mr.Guzzleclarifiedthatamotionatthispointwasnottoaccepttherecommendationsatthistime,buttoacknowledgetheReport.
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ACTIONITEM: Dr.GarrenmovedandMs.LeMastersecondedtoacknowledgetheAdHocCommittee,
ReduceCostsforExecutiveBoardReport.Avotewastakenandthemotioncarried. Dr.NummermadeamotiontodiscussthewebinarideafurtherandMs.Girard seconded.Avotewastakenandthemotioncarried.Mr.Guzzlesuggestedafriendlyamendmenttoenactthefirst,third,fourthandfifthbulletpointsnowandtocontinuethediscussionontheremainingbulletpointconcerningaSpringwebinarforthenextBoardmeeting.
ACTIONITEM:
Mr.GuzzlemadeamotionandDr.Garrenseconded,toacceptthefriendlyamendment. Mr.Lukeraskediftherewasanyfurtherdiscussion,hearingnoneMr.Lukercalledfora voteonthemotion.Avotewastakenandthemotioncarried.Fifteenvotesforthe amendedmotionand2abstained. Break2:45ProgramCommittee–Dr.JayNealDr.Neal,Co-ChairofthisCommitteegavehisreport.Hestated52%ofattendeesaresignedupfortheworkshop.Hewentoverthespeakerline-upfortheworkshopandstatedtheworkshopwaswellorganizedandagreatdealofworkwentintoputtingalltogether.SponsorshipReport-SustainingMemberships–GinaNicholson-KramerMs.KramerpassedaroundacopyoftheSponsorshipCommitteeReport.Shereviewedthepledgesanddonations.Shediscussedsustainingmembershipscouldbe$3,500yearlyandwouldbeanewcategoryofplatinum–itwouldinclude4registrations,certificateorplaque,logooftheircompany,orputthelogobytheirnameonCFPwebsite?Shediscussedthepossibilityofrecognizingthematthebiennialmeeting.Ms.KramerstateditwouldbeuptothecommitteememberstoassumetheresponsibilityofconvincingcurrentTitaniumlevelsponsorstobecomePlatinumsponsorsetc.Theotherlevelswouldstillremain.Therewasalsoasuggestionofhavingadditionallowerlevels.Discussion:Ms.Stevens-Grobbelaaraskedwhatpercentofindustrymembershavesponsored?Shesuggestedthatwecouldgetmoretoparticipateifwecouldhavea$2500ayearamount.
ACTIONITEM:
Ms.LeMastermadeamotiontomoveforwardwiththeSponsorshipCommittee recommendationsonsustaininglevelsexceptforthelogosrecommendationontheCFP WebsiteandMs.Fletcherseconded.Avotewastakenandthemotioncarried.
ACTIONITEM:
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Ms.LeMastermovedandMs.MitchellsecondedtoacknowledgetheSponsorship CommitteeandtheProgramCommitteeReports.Avotewastakenandthemotion carried.Intheinterestoftime,theIssueChairsrequestedtobeheardconcerningthedocumentslistedbelowwhich,needapprovalbeforeCouncildeliberationsbegin.TheIssueChairsrequestthetwoIssuedocumentsin(binder3)beapproved:
• GuidanceonEditing“RECOMMENDEDSOLUTIONS”inCouncil
• IssueTasks“PostDeliberation”attheCFPBiennialMeetingTheremainderoftheIssueCommitteeReportwillbediscussedlater.
ACTIONITEM:
Mr.Lukeraskediftherewasamotiontoaccepttheguidancedocumenttitled,Issue Tasks“PostDeliberation”attheCFPBiennialMeeting.Dr.GarrenmovedandMs. LeMastersecondedtoacceptthedocumentswiththeremovalof“andsavesanydraft languageorrecommendationsfromtheoriginalCouncil(toprovideguidancetothe newCouncilregardingoriginalCouncildebate)”fromthethirdbulletunderCouncil ScribeonfirstpageoftheIssueTasks“PostDeliberation”attheCFPBiennialMeeting documentandalsoremovethesamesentencefromthesecondpageunderCouncil ChairsandViceChairs(CouncilLeaders)ofthesamedocument.Avotewastakenand themotioncarried.Ms.BaconandMr.Eilsopposed.
ACTIONITEM:
Mr.Lukeraskediftherewasamotiontoaccepttheguidancedocumenttitled,Guidance onEditing“RECOMMENDEDSOLUTIONS”inCouncil.Dr.GarrenmovedandMs. LeMasterseconded,toacceptthedocumentaswritten.Avotewastakenandthe motioncarried.Oneopposed.Ms.EverlymentionedtherewereerrorsonIssueFoodCodereferencesandthiswouldbeaddressedinanerratasheettobedistributedtoattendees.CouncilReports-CouncilReports–(SeestatusReportsinBinder2)CouncilIReport–ChristopherGordonandRickBarney,CouncilIIReport–SusanQuamandDavidLawrence,CouncilIIIReport–ToddRossowandDaveneSarrocco-SmithCouncilIMr.GordonReportedIssuestobesubmittedtoCouncil.
April15-20,2016ExecutiveBoardMeeting Page 8 of 21
FoodRecoveryCommittee–submitting2IceMakerCommittee–submitting6OysterCommittee–submitting1PlanReviewCommittee–submitting2UnattendedFoodEstablishmentsCommitteesubmitting–submitting3Mr.GordonstatednochangestorosterswithexceptionofMr.Barney,whoisunabletoattendduetoinjury,butwillcontinueasChairgoingforward,andMs.Baconwillfillinforhimduringthe2016Councildeliberations.CouncilIhas48Issues,14arecommitteeissues.TheUnattendedFoodEstablishmentCommitteewishestoberecreatedforthe2018biennium.
ACTIONITEM:
Ms.MitchellmovedandMs.LeMastersecondedtoacknowledgeCouncilI’sReport.Avotewastakenandthemotioncarried.
CouncilIIMs.QuamReportedIssuesthatwouldbesubmittedtoCouncilfromcommittees:EmployeeFoodSafetyTrainingCommittee–submitting1DemonstrationofKnowledgeCommittee-submitting2CertificationofFoodSafetyRegulationProfessionals(CFSRP)Committee–2InterdisciplinaryFoodBorneIllness(IFBI)Committee–submitting3ProgramStandardsCommittee–submitting5FoodProtectionManagerCertificationCommittee–submitting2Constitution,BylawsandProceduresCommittee–submitting2Ms.QuamReportedtherewere2councilrosterchanges,Ms.BeckyStevens-GrobbelaarandMr.ThomasArbizuwillbesittingonCouncil.TheCFSRPisrequestingnottoberecreatedandcontinuingworkshouldbepartoftheProgramStandardsCommittee.IFBICommitteerequestednottoberecreatedandtoposttheircrosswalkdocumentontheCFPwebsite.ShestatedoneindependentissuesubmittedwasrequestingtheformationofacommitteetoexploretechnologysolutionsforimplementingCFPguidance.
ACTIONITEM:
Ms.FletchermovedandDr.GarrensecondedtoacknowledgeCouncilII’s Report.Avotewastakenandthemotioncarried.
Mr.LukerandDr.McSwanebroughtforwardconcernofNationalRestaurantAssociationandtheNationalRegistryofFoodSafetyProfessionalsbothsittingontheCouncil,sincetheywerenowbothundertheumbrellaofNRA.Justificationwasmadetoassurethereisnoconflictatthistime.Theyarecompetinginterestsinthatdutiesarethesameashasbeeninthepast.Separationofdutiesstillremainsatthistime,withseparateANSIaccreditationandbothentitieswillcontinuetopursuetheirownobjectives.
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CouncilIIIMr.RossowgavecouncilIII’sReport.HestatedCouncilIIIhadatotalof41Issues,6fromcommitteesandtheremainingarefromindependentsubmitters.Hereportedtherewere2Councilrosterchanges.TwoseatswerevacatedandreplacedbyMr.KevinSmithandBenChapman.Mr.RossowreportedIssuestobesubmittedtoCouncilfromcommittees:HandHygieneCommittee–submitting4RetailListeriaGuidelinesCommittee-submitting2
ACTIONITEM:
Dr.GarrenmovedandDr.NummersecondedtoacknowledgeCouncilIII’sReport.Avotewastakenandthemotioncarried.
ACTIONITEM:
AmotionwasmadebyMr.EilsandsecondedbyMrRosenwinkel,tobringtheFinance CommitteeReportoffthetable.Avotewastakenandthemotioncarried.FinanceCommittee–DonnaGarrenDr.GarrenreportedbackconcerningtheneedtospelloutlanguageintheFinanceCommitteelatebreakingIssue.Anupdatedhandoutwasdistributedandsentelectronically.
ACTIONITEM:
Mr.RosenwinkelmovedandMs.GirardsecondedtoaccepttherevisedlatebreakingIssueII-029beingsubmittedtoCouncilII.Avotewastakenandthemotioncarried.
ACTIONITEM:
Mr.LukeraskediftherewasamotiontoaccepttheNominatingCommittee’s recommendation.Ms.LeMastermovedandMs.Staleyseconded,tohireMr.CliffNutt asthenewExecutiveTreasurer.Avotedwastakenandthemotioncarried.ApprovalofCouncilVice-ChairsMr.GordondiscussedhisrecommendationforMr.DonaldToddMers’basedonhisqualificationsandrequestedthathebeacceptedasthe2016-2018CouncilViceChair.
ACTIONITEM:
April15-20,2016ExecutiveBoardMeeting Page 10 of 21
Dr.GarrenmovedandDr.Nummerseconded,toconfirmMr.MersasCouncilIViceChair.Avotedwastakenandthemotioncarried.
Mr.LawrencediscussedhisrecommendationforMs.SharonWood’sbasedonherqualificationstobeCouncilIIViceChair.
ACTIONITEM:
Dr.GarenmovedandMr.Rosenwinkelseconded,toconfirmMs.WoodsasCouncilII ViceChair.Avotedwastakenandthemotioncarried.Ms.Sarrocco-SmithdiscussedherrecommendationbasedonhisthequalificationsforDr.J.KeithJacksontobeViceChairforCouncilIIIandaskthathebeconfirmed.
ACTIONITEM:
Ms.LeMastermovedandMs.StaleysecondedthatDr.JacksonbeconfirmedasVice ChairofCouncilIII.Avotewastakenandthemotioncarried.StandingCommitteeReports-Constitution,BylawsandProcedures(CBP)–LeeCornmanMs.CornmandiscussedtheCBPReport.Shestatedtherewerenoconstitutionalchargesforthisbiennium.However,shediscussedmovingforwardonthechargesasspecifiedin2014-II-018,thereviewingandmergingofdocumentsandpoliciesasdiscussedpreviously.ShedidstatethattheCommercialismPolicyhasbeenreviewedandchangeswererecommendedaswritteninIssue2016-II-027.Ms.Cornmanstatedthereare2issuesbeingsubmittedforCouncilII.
ACTIONITEM:
Mr.FinkenbindermovedandMr.Eilsseconded,toacknowledgeConstitution, Bylaws/ProceduresReport.Avotewastakenandthemotioncarried.ProgramStandardsCommittee–DavidLawrenceMr.LawrencestatedtheReportis11pageslong.TheworkfocusedontheIssuesfromthe2014BiennialMeeting.TherewereenhancementsmadetoStandard5.Issue#3onthecompetencyofinspectors,waschargedtoengageindustry.Twosubcommitteeswereformedtodealwiththecharges.ThechargetoreturntheCFSRPandalsotheIFBIbacktotheProgramStandardsCommitteewillreduceredundancy,withrespecttoStandard2andStandard5,(seeReportinBinder3.)
ACTIONITEM:
April15-20,2016ExecutiveBoardMeeting Page 11 of 21
Dr.GarrenmovedandMs.Mitchellseconded,toacknowledgetheProgramStandards CommitteeReport.Avotewastakenandthemotioncarried.
ACTIONITEM:
Ms.MitchellentertainedamotiontoendthemeetingforthedayandMs.StaleyLisaseconded.Avotewastakenandthemotioncarried.
________________________________April18,Monday7:30AMMr.Lukerbroughtthemeetingtoorder.StandingCommitteeReportsContinuedResolutionsCommittee–TerryLeveeforMichaelRobersonMr.LeveethankedthecommitteeonbehalfofMr.Robersonandhimselfandwentovertheresolutions.TherewasdiscussionaboutResolutionNumber7fortheSanBernardinoHealthDepartmentwithrespecttoassuringthecorrectnumberandindividualswererecognized.
ACTIONITEM:
Mr.RosenwinkelmovedandDr.Garrenseconded,toacknowledgetheResolutions CommitteeReport.Avotewastakenandthemotioncarried.
ACTIONITEM:
Ms.LeMastermovedandDr.Garrenseconded,toaccepttheResolutionsassubmitted. Avotewastakenandthemotioncarried.StrategicPlanningCommittee-Mr.JamesMackDr.JayNealReportedonthesubjectofmeetingmembershippreferences.(SeethePowerPointpresentationprovidedwiththemeetingminutesontheCFPwebsite.)Duringthisperiod,theCommitteeworkedveryhardtowarddevelopingastrategicplan.TheCommitteehascompletedtheConferenceforFoodProtectionBiennialMeetingStudyconductedbyDr.DraperandDr.Neal,UniversityofHouston,ConradH.HiltonCollegeofHotelandRestaurantManagement.ThestudyreportisattachedasAppendixI.TherewasdiscussionontheSurvey40questions.Therewere585emailssentoutand283respondedor49.8%responserate.Mr.MacksuggestedthattheSWOTanalysiswoulddrivethecreationofaStrategicPlanandthatthiswouldbethefirststepintheplanningprocess.TheCommitteeReportwillbecontinuedatalatertime.SpecialCommittee:ACACReport–JoyceJensen
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Ms.JensenreportedthattheACACCommitteemeetsannuallyandschedulesconferencecallswhenneeded.ShestatedthatDr.VijayKrishnawastobehere,butwasunabletoattend.SheintroducedMr.RogerHancockasMs.Cornman’sreplacementontheACACCommittee.ShestatedthattheCommitteereviewedtheannualsurveillanceprogramoftheaccreditedtestproviders.Shestatedthat3ofthe5providerswereapprovedandtheremaining2providersweregivenaduedatetocomplywithanynon-conformitiesandschedulingproblems.Oneofthetrainingprovidersrequestedremoteproctoring,buttherequestwasdenied.Complaintswerereceivedandreviewed.
ACTIONITEM:
Ms.Dr.GarrensecondedmovedandMr.Finkenbinderseconded,toacknowledgethe ACACCommitteeReport.Avotewastakenandthemotioncarried.NominatingCommittee–LoriLeMasterMs.LeMasteroftheNominatingCommitteebroughtforwardtherecommendationsforConferenceChairandConferenceViceChair.
ACTIONITEM:
Mr.LukeraskediftherewasamotiontoacceptthenominationofMr.PatrickGuzzleas the2016-2018ConferenceChair.Ms.GirardmovedandMs.Cornmanseconded,to acceptthenominationofMr.PatrickGuzzle.Avotewastakenandthemotioncarried.
ACTIONITEM:
Mr.LukeraskediftherewasamotiontoacceptthenominationofMr.KenRosenwinkel asthe2016-2018ConferenceViceChair.Ms.GirardmovedandMs.Staleyseconded,to acceptthenominationofMr.KenRosenwinkel.Avotewastakenandthemotion carried.FoodProtectionManagerCertificationReport–JeffHawleyThereweretwomajoritemsfordiscussion,firsttoevaluatesecuritydata(securitydidimprovebecauseof2012updatedstandards)andsecondisISO17024Standard.TheCommitteewillevaluatetheISOStandards.TheonlyrecommendedchangestotheCFPStandardswerenon-substantivechanges.Mr.HawleyisleavingtheCommittee.ThereforetheCommitteewillhavetoelectanewchairinthefall.SharonWoodiscurrentlytheViceChair.Mr.HawleybroughtupthatheandMs.WoodarefromsameconstituencyuntilsuchtimeinthefallmeetingwhennewchairscanbeelectedtotheCommittee.TheBoardexpressedtheirconfidenceandhadnoissuewiththetwobeingfromthesameconstituencyatthistime.
ACTIONITEM:
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Mr.LukeraskediftherewasamotiontoacknowledgetheFoodProtectionManager CertificationCommitteeReport.Ms.LeMastermovedandMs.Fletcherseconded.A votewastakenandthemotioncarried.NewBusinessDr.McSwanestatedthatMr.CliffNutthasstartedworkingwithMr.PippertandwouldcontinuetoworkwithMr.Pippertforaperiodoftime.Dr.McSwanealsostatedthatweneedaCompensationCommitteetoupdatetheserviceagreementof3positions.Mr.Eilsvolunteeredtodoitagain.Dr.McSwanebroughtupthetopicoftheSouthwestregionbeingthehostfortheBiennialMeetingin2020.Ms.KarenPenaofConferenceDirectwillbelookingforvenues.ThenewConferenceViceChairwillbeinvolvedinchoosingthevenue.Dr.McSwanealsoaskedifsomeonecouldfindinformationfornextboardmeeting.ThepossibilitiesforlookingatTexasandDenverwerebroughtup.Discussiononvenueensued.April19th,Tuesday2:00PMMr.Lukerbroughtthemeetingbacktoorderandaquorumwasconfirmed.Mr.SteveMoriswithAFDOwasintroduced.Dr.McSwanedistributedanAFDOhandoutonbehalfofMr.Moris.Mr.Morisreportedinthepastthreeyearstherewere1000applicantsand684grantawardswerehandedouttoretailregulatorsfortheRetailProgramStandards.Totalamountsareuptoalmost$3,000.000.Mr.MorisstatedthemoneycomesfromtheFDAandisadministeredthroughAFDOandgoestostate,territorial,localsandtribalregulators.HestatedthatAFDOrecognizedtheCFPmissionandgoalsandappreciatesthepartnershipbetweenbothorganizations.Mr.MorisstatedtheRetailProgramStandardsisoneofthegoalsofAFDOthatissharedwiththeCFP.HethankedtheBoard.StrategicPlanning–JamesMackMr.MackstatedtheCommitteemetaround8timesoverlast2years.HefurtherstatedthatDr.NealhashelpedtheCommitteeknowwheretheCommitteeneedstogofromhere.Mr.MacksaidthattheCommitteehasputtogetheraplanfortheCFPtosomedegree.Thecommitteehasimprovedthenavigationprogrambaseduponfeedbackreceivedfromthemembership.Theprogramisworkingwellwithsomeareasthatstillneedimprovement.Discussionincludedwherenewmemberscanmeetwithnavigators.Ms.Fletchersharedthatabout109namesweredistributedtonavigators.However,notallregistrantsresponded.Ms.HalesentlistsoffirsttimeattendeestoJessica.Shementionedthereweresomepeoplethatwerenotcapturedandshespeculatedonthepossiblereasons,suchaslateregistrants.Mr.Hawleysaidthereweresomeproblemswithfindingnavigators.Ms.Fletcherrequestedanyfeedbackwouldbeappreciated.Ms.Baconsharedthatchairsandvicechairsreallycan’tparticipateasnavigatorsduetootherduties.Someofthenewattendeesdidn’tknowtowhomtheywereassigned.Asuggestionwasmadetopostalistsomewhereobvioustonavigatorsandtheirassignednewpeopleandperhapshaveameetingroomassigned.Ms.Fletcherstatedanewsurveywouldbesenttonewmembers.
ACTIONITEM:
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Mr.LukeraskediftherewasamotiontoacknowledgetheStrategicPlanning CommitteeReport.Dr.GarrenmovedandMr.Rosenwinkelseconded,toacknowledge thereport.Avotewastakenandthemotioncarried.IssueReport–VickiEverlyandCassandraMitchellMs.EverlythankedallpartnerswhohelpedwiththeIssuereviewprocessincludingthewebmaster.Ms.EverlyandMs.MitchellextendedathankyoutothoseindividualsthathelpedwiththeprocessincludingMs.Hale,andMr.Levee.ShealsowantedtoextendaspecialthankyoutoDr.McSwanewhohelpedinmovingthingsforward,especiallywiththeredactionsthathadtobemade.Ms.Everlyreportedthatsomeoftherequestshavealreadybeendone.(seepage4ofIssueCommitteeReport).Point2bchallengeswerediscussedbecausetherewereproblemswithunderstandingthecurrentapprovedprocess.Someindividualsfounditdifficultunderstandingtheprocessandtheirroleinit.ThebiggesthurdlethisyearwasmeetingdeadlinesduetolackofresponsefromIssuesubmitters.ArequestoftheBoardwasmadetoaddresswhathappenswhensomeonedoesn’trespondtorequestswithrespecttomeetingdeadlinesandfollowingwrittenprocedures.Shestatedthereisaneedforaccountability.ShementionedthispointisonthetablefortheBoardtoconsiderespeciallybecauseaccountabilityissomethingtheIssueChairscannotforce.Anotherchallengewerecomplaintsfromcouncilcommitteemembersregardingtheproceduresinplace.Itseemedthatindividualsdidnotwanttofollowsetprocedures.SomecommentsweredirectedattheIssueChairs,complainingtheywereexceedingthetasksassignedtoIssueChairs.Ms.MitchellstatedthiswasherfirsttimeasanIssueCo-chairandshereiteratedthatitwasdifficulttogetfeedbackanditcreatedtoomuchunnecessaryworkmakingthejobtoolaborintensiveintheshorttimespanavailable,becausepeopledidn’tcomplywithdeadlinesandrequirements.Somecouncilchairshadtocreateissuesandreportsforcommittees.Itwasreiteratedthatthelackofresponseanddelayswerethenumberonechallengeandthesecondwasthepushbackfromcommitteemembers.Ms.Everlydidmentionthatnotallcommitteespresentedproblems;thereweresomestellarcommitteesandcommitteechairs.Ms.EverlymentionedthiswasthemosttryingbiennialcycleinherexperienceasIssueChairfor5biennialcycles.ShementionedweareallvolunteersandextraordinaryeffortsshouldnotbeneededonthepartoftheIssueChairstoensurethatdeadlinesaremet.Itappearedtherewassomemisinformationouttherethatperhapsaddedtotheoverallleveloffrustrationbyallparties.TheIssueChairsshouldnothavetodefendtheirroles.Shestatedeveryoneinvolvedneedstobeeducatedontheprocessthroughoutthebiennium.Mr.Rossowmentionedtherewasalotofdiscussionabouttheguidancedocuments.HestatedthatmaybethereneedstobesomeupfrontclarificationabouttheIssuesconcerningtheworkdonebycommitteesandtheirplacewithintheCFPprocess,especiallyregardingdocumentsthatwillbepostedonthewebsite.Mr.Leveestatedvicechairsofcouncilsarethewhipsofthatcouncilandresponsibletogetcommitteesgoing.Committeemembersneedtoreadgoverningdocumentsandknowpositionsdescriptionsaswell.Dr.McSwanestatedcouncilchairsneedtosharetheinformationontherulesandtimelinesoftheConferencetothecommitteechairs.Dr.McSwanesuggestscommitteesbreakuptaskssimilartowhattheFPMCCommitteehasinplace.Councilandcommitteechairsneedaworkplanandtimelinesset.Hestatedhehasnotseenthisbeingdone.Mr.Guzzleaskedwhatrecourseaconferencechairandvicechairhastodealwithcommitteesthatcan’tmeettheirresponsibilities.Hestatedtoomuchworkwasleftundoneuntiltheveryendofthetwo-yearcycle.Ms.Cornmanstatedtherecanbetighteningupofpositiondescriptions.TheconferencevicechairdoesinfacthaveintheirjobdescriptionadutytobethewhipfortheCFP.Perhaps
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thereisaneedforanewcommitteechairdocumentspecifyingwhattheyneedtoknow.Ms.Cornmanmentionedthatinher20yearsinvolvedintheprocess,sherecognizedthatinthepastthingswerehandleddifferentlyandthatwaspartlyduetotheCFPbeingasmallerorganization.Sincethattime,moreindividualshavingmoreinputintotheprocessdrovechanges.Necessityisthemotherofinventionandmoreguidancebecamenecessaryinordertoachievethegoalswehavesetforourselvesasanorganization.Ms.Cornmansaidpeoplearenotreadingtheexistinggoverningdocuments.Ms.Cornmanstatedthatnewermembersdonothavethedepthofknowledgeofthistypeoforganizationanditdoesdifferfrommanyothertypeorganizations.Ms.Cornmanstatedsomepeoplearemovinguptoofastanddon’thavetherequisiteknowledgebaseneeded.Theydon’trealizewhatisactuallyneededintherequiredtimeframesandthelevelofexpectationthatisrequired.ShereiteratedthatonceadocumentissubmittedtoandthroughtheConferenceitbelongstotheConference,nottothecommittee.Mr.GordonstatedtheBoardisresponsibleforacceptingcommitteemembersandchairs.HewentthroughtheprocessofreviewingtheWorddocumentsbeforetheonlineprocess.Hethenexplainedthatoncetheofflineprocesswascompleted,theelectronicprocessopenedandthatreviewprocesswasrepeated.Hestatedthisisaprocessissueratherthanapersonissue.Heheardthereweretechnicalissueswiththeelectronicprocess.Hesuggestedwelookattheprocessandpossiblystreamliningit.Ms.EverlyclarifiedMr.Gordon’sstatementandreviewedtheprocessofreportsandissuesneedingtobesubmittedasapacketfirsttocouncilchairs.ThenitgoestotheIssueCo-chairs,NOTtheIssueCommitteemembers.OnlytheIssueCo-chairsreviewIssuesandreports.Onceontheonlineprogram,onlytheIssueCo-chairsanddesignatedReviewersworkwiththeIssuepacketsandthecommitteechairs.Ideally,oncesubmittedonline,thereisnothinglefttoeditbecausecommitteereportsandIssueswerealreadyreviewedfirstbythecouncilchairs.Whathappenedwassomecommitteechairsfailedtomakeanycorrections(asspecifiedinthecurrentapprovedguidancedocuments)oruploadedearlierversionsoftheirreportsorIssuesandnottheirfinalversions,andthisledtofurthereditrequests.Theonlinesystemwasneverintendedtobeaneditingfunctionbasedsystem,butsimplytouploadwhattheCouncilChairsandIssueCo-Chairshadalreadyreviewedandapprovedthedocuments.Itisverydifficulttoeditontheonlinesystembecausewehavenotpaidforamorecomplexsystem.Mr.Rosenwinkelaskedifitwaspossibletorefreshthepositiondescriptionsandtimelinebythetimenewcommitteesareformedforthisbiennium.Dr.Nealaskediftherewasatemplatefortimelines.Ms.EverlystateditisnotactuallypartoftheIssueChairresponsibilitytocreatecommitteetemplates.However,becausetheywereneeded,theIssueChairshavecreatedseveraltemplatesforissuesandreports,allreviewedandapprovedbytheBoard.AndtherearecomplaintsnowaboutalltheguidanceandtemplatesprovidedbytheIssueChairs.Dr.Nealsuggestedweeklyupdatestocommittees.Ms.EverlystatedthiswasagoodideaandthatsomeoneotherthantheIssueChairscouldcreatesuchguidance.Decemberdeadlineswerequestioned.Ms.Staleysharedthattheprocesswastoocomplicated.Ms.LewisaskedifitwaspossibletooverlaytimelineswithIssuetimelinesandwithchecklistsforcommittees.Ms.QuamandMr.Lawrencedidinfactsendcommitteesallguidancedocuments,templatesandthetimelinedocumentearlyintheprocess.Shementionedthevolunteerbaseischangingandthiscouldbepartoftheimpactonthecurrentprocess.Thisissueneedstobeaddressedaswellasthecurrentproblems.
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ACTIONITEM: Mr.Guzzlemovedtotablethisdiscussionsothathemaybeabletoworkonthe positiondescriptionsandbringtheeditsbacktoincluderesponsibilitiesandtimelines backtotheBoardforconsideration.Ms.LeMasterseconded.Avotewastakenandthe motioncarried.Ms.EverlybroughtupthedraftCommitteePeriodicReportandmentionedthatsomeoftheeditedlanguageaddressespartofthecurrentproblems.ThistemplateisaskingtheBoardtoacceptthesecommitteereportsinsteadofsimplyacknowledgingthem.Thisdraftincludeslanguageaboutacceptanceofthereports.Shereviewedsomeofthedraftlanguage.ShestatedthedraftreportissubmittedforapprovalbytheBoard.
ACTIONITEM:
Mr.PlunkettmovedtoapprovetheCommitteePeriodicReporttemplateandMs.Bacon seconded.Avotewastakenandthemotioncarried.Ms.EverlystatedtheremainderoftherequestsintheIssueReportmightbepostponeduntillater.Dr.McSwaneaskediftheIssueChairswerealsoaskingforapprovaloftheCommitteeFinalReporttemplate.ShestateditwouldnotbenecessaryuntilthenextBoardmeeting.Dr.McSwanesuggestedwevoteonthisnowsothatwecangivethenewlyformedcommitteestherevisedformsassoonaspossible.
ACTIONITEM:
Mr.PlunkettmovedtoapprovetheCommitteeFinalReporttemplateandMs.Fletcher seconded.Avotewastakenandthemotioncarried.Ms.EverlystatedthisconcludedthispartoftheIssueReportandthankedtheBoard. Ms.BaconmovedtotableacknowledgementoftheIssueReportandMr.Plunkett
seconded.Avotewastakenonthemotionandthemotioncarried.NewBusiness-CaucusElectionsMr.Lukerbroughtforwardthecaucusgroupdiscussions.ThenewRegionalrepresentativesontheBoardareasfollows:Ms.LoriLeMaster,fromtheSoutheastRegionwillbereplacedbyMs.AnnJohnson.Ms.JessicaFletcher,fromtheNortheastRegionwillreturn.Ms.LornaGirard,fromtheMidwestRegionwillbereplacedbyMs.RebeccaKrzyzanowski. Mr.DeanFinkenbinder,oftheSouthwestRegion(duetoretirement)willbereplacedbyMr.
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SteveMoris.Ms.CassandraMitchell,fromtheMid-AtlanticRegionwillbereplacedbyMr.DavidLawrence.Mr.LarryEils,fromtheVendingandDistributionconstituencywillreturn.Mr.TerryLevee,fromIndustryAt-large,willbereplacedbyMs.AngelaSanchez.Mr.DavidPlunkett,fromtheConsumerconstituencywillserveagain.Mr.LukerrecognizedMs.LornaGirardandMs.CassandraMitchellfortheirservice.TheyhaveservedtwoconsecutivetermsontheExecutiveBoardandarenoteligibleforre-election.Mr.LukerrecognizedDr.McSwaneregardingtheAdobeConnectcontract.Dr.McSwanesurveyedthecommitteechairsandtheresponsesweremixed.Thecontracttorenewwouldbe$550.Hestatedhedidnotfeelitwouldbeinourbestinterestatthistime,butisseekingguidancefromtheBoard.HedidcontactthefederalpartnersonwhethertheycouldworkwithAdobe.However,thefederalagenciesmostlyuseWebEx.Ms.BaconaskedifweknowexactlyhowmuchusetherewasofAdobeConnect.Dr.McSwanesuggestedlettingthecontractlapsebecausehedidfeelnotmanyuseditenoughtojustifycontinuingthecontract.
ACTIONITEM:
Dr.GarrenmovedtoexploreotheroptionsandMs.StevensGrobbelaarseconded.Avotewastakenandthemotioncarried.
Creationofapolicythatprohibitstheidentificationofindividualcompanies,regulatoryagencies,andotherentitiesbyname,address,brandetc.inIssuesandsupportingdocumentsinawaythatcouldbeconsideredunfavorableordamaging–Mr.TerryLeveeMr.LeveeprovidedahandoutontheverbiageusedtoprovidetheCFPmembershipinformationabouttheCFPadoptingapracticeofnotidentifyingindividualcompanies,regulatoryagencies,andotherentitiesbyname,address,brand,etc.,inIssuesandsupportingdocuments.HestatedthatinthecourseofreviewingIssuesandCommitteeReports,theIssueChairsdiscoveredthementionofcertainnegativeinformationthatmayormaynotbeappropriatetopostontheCFPwebsiteasiscustomarywhenthesereportsarepostedbefore,duringandaftertheBiennialMeeting.Mr.Leveestateditwasbroughttohisattentionandhevolunteeredtoreviewthesubmitteddocuments.Ms.Stevens-Grobbelaaraskedifthisredactionprocesswouldincludepositivementionwithoutapprovalfromthecompanymentioned?Mr.Plunkettstatedthatifwewantedtobeconsistentitwouldbebesttoredactgoodandbadlanguage.Ms.Everlystatedthiswasdiscussedandfounditwouldbedifficulttogetpermissionforgoodreferencesaswell,andwouldbetooonerousduringthereviewprocess.Mr.PlunkettagreedinthatitwouldbetoodifficultforIssueChairstohavetowadethroughthedocumentsanddeterminewhatwasbadandwhatwasgood.Therewasalsoaconcernabouthowmuchtimeitwouldtaketogetpermission.Dr.Shawwasconcernedaboutredactingpublicdocumentsfromfederalagencies.Ms.
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Everlystatedtheadditionaltimeneededforreviewwasonlyconcerningsupportingattachmentsandnotcontentdocuments,ascontentdocumentsarealreadyfullyreviewedandanyneededredactionwouldbeaddressedduringthisprocess.Mr.Leveestatedthiswasveryhardworktolookthroughsupportingattachmentsforpossibleredactions.Mr.LeveeandMs.Everlystatedthelanguagedevelopedforthisbiennialmeetingdidwork,howevershefeltadditionalclarifyinglanguagemaybeneededforthenextbiennium.Dr.Garrensuggestedwecouldendthefirstsentenceintheprovidedhandoutaftertheword“documents”andremove“inawaythatcouldbeconsideredunfavorableordamaging.”
ACTIONITEM:
Ms.BaconmovedtoacceptcreatingapolicyonsuchlanguagetoberedactedincludingwhetherthelanguagewasgoodorbadandtocontinuetostudytheissueandcomeupwithaformalpolicyforthenextExecutiveBoardmeeting.Andthefollowinglanguagetobeincludedinthepolicy:TheCFPhasadoptedthepracticeofnotidentifyingindividualcompanies,regulatoryagencies,andotherentitiesbyname,address,brand,etc.,inIssuesandsupportingdocuments.Ms.Stevens-Grobbelaarsecondedthemotion.Thevotewastakenandthemotioncarried.
Mr.LukerwelcomedthenewCouncilViceChairs,DonaldToddMers,KeithJackson,andSharonWood.Ms.NuttwelcomedthenewExecutiveTreasurerMr.CliffNutt.______________________Mr.Lukerentertainedamotiontoadjourn.Dr.GarrenmovedandMs.Baconseconded.Avotewastakenandthemotioncarried.April20,Wednesday6:30AMMr.Lukerbroughtthemeetingtoorder.
ACTIONITEM:
Mr.LukerentertainedamotiontobringbackthetableddiscussionduringtheIssue report,toaddlanguagetothepositiondescriptionsfortheConferenceViceChairand CouncilViceChair.Mr.GuzzlemovedandMs.Staleysecondedtobringbackthetabled discussion.Avotewastakenandthemotioncarried.
ACTIONITEM:
Ms.LeMasterMovedandDr.Garrenseconded,toaccepttheproposedlanguagefor clarityofdutiesoftheConferenceandCouncilViceChairpositiondescriptionsandto insertthenewlanguageanduseforthe2018biennium.Avotewastakenonthe motionandthemotioncarried.
ACTIONITEM:
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Dr.GarrenmovedandMr.RosenwinkelsecondedtobringbacktheIssue Report.A votewastakenandthemotioncarried.Ms.EverlystatedthebalanceoftheremainingitemscouldbepostponeduntiltheAugustBoardMeeting.Shewouldliketomakeonecomment.Shestatedyesterdaytwocommitteereporttemplateswereapprovedwithnoquestionsordiscussion.However,throughoutthisIssueprocessandduringthisboardmeeting,commentsweremadebyBoardmembersthatperhapssomeoftheexistingdocuments/templatesandsubmittedreportsaretoolong,toocomplicatedetc.Thecurrentreportsarewhatisandhasbeenusedeverybienniumandallexistingdocuments/templateswereapprovedbytheExecutiveBoard.CouncilmembersandnottheExecutiveBoardmembersreviewmostofthesubmittedfinalreports.However,iftheBoardfeelsthatreportssubmittedfortheirapprovalcontaintoomuchinformationtoread,thenshouldwebeaskingtheCouncilstoreadthatmuchinformation?Thepointbeing,areweaskingtheCouncilstodealwithmoreinformationthentheBoardfeelsisnecessaryoriswillingtoreview.SheisaskingtheBoardtothinkaboutthisandcomebackwithanansweratthenextmeeting.
ACTIONITEM:
Ms.FletchermovedandDr.GarrensecondedtoacknowledgetheIssueReport.Avotewastakenandthemotioncarried.
FederalAgencyReportsTheFederalAgencyReportswerepresentedduringtheopeningsession.ThereportscanbefoundontheCFPwebsiteunderthe2016BiennialMeeting–Program/WorkshopMaterialsandalsoundertheApril2016ExecutiveBoardReport.FDA–GlendaLewisMs.Lewissharedthatthe2015FDAversionoftheVoluntaryNationalRetailFoodProgramStandardsareavailableandwerehandedoutattheprogramstandardssessionduringthisyear’sCFPmeeting,andcanbefoundonthewebsite.Shealsomentionedyoucansignuptoreceiveongoinginformationnotices.Shereportedtherearefournewregionalspecialiststhathavebeenaddedtotheteam.Sheanticipatestheriskfactorstudytobeavailableinthefall.USDA–Dr.WilliamShawReportwasgivenatopeningsession. CDC–VincentRadkeMr.Radkealsostatedthereportwasgivenattheopeningsession.However,hesharedthat11CDCfolkswereinattendanceandthatwasthemostever.Threecentersparticipatedandthatisnewtoo.Mr.LukerpresentedMr.KevinSmithwithaplaque,whichheread,thankingMr.SmithforallthehardworkandassistancehehasgiventotheCFPovertheyearsandonbehalfoftheExecutiveBoardwewantedtogivehimasincereandheartfeltthankyou.
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Mr.LeveerecognizedMr.JohnLukerastheoutgoingConferenceChair.Hefurtherstatedthelast2yearshasbeenchallengingandtothankedhimonbehalfoftheExecutiveBoardforhissupportandassistancethroughoutthisbiennium.Mr.Guzzlewasconcernedthathecouldnotbringamotionbacktothetablebecausehewasnottheauthorofthemotionandtheauthorofthemotionisnotpresent.Dr.McSwanesaidhecouldbringitupfordiscussion.
ACTIONITEM:
Ms.LeMastermovedandDr.GarrensecondedtobringthetopicofreducingBoard costsbacktothetable.Avotewastakenandthemotioncarried.Mr.Guzzlewantstoclarifythat4ofthepointscanbeimplementedbuttheremainingbulletpoint(#1)doesnothaveaclearplatformtobeimplemented.Mr.Eilssuggestedweneededtohavefurtherconversationswithourfederalpartnerstoseewhocanusewhatprogram.Thereforewewillneedtowaitbeforewecanimplementbulletpoint1.(SeeReducingtheCostsofExecutiveBoardCostAdHocCommitteeReportinBinder1)NEWBusinessAuditReport–AngelaNardone(shehadbabyandwasunabletoattendorprovideareport.Dr.McSwanestatedweneededhelpfromsomeonewhocanmakeanaccurateaccountofourbooks.Dr.McSwanebroughtupthattherewouldbeaformalauditduringthetransitionbetweenMr.PippertandMr.Nutt.Dr.GarrenrecommendstheAuditCommitteeshouldpickfirmsortoatleasthaveinputintochoosingtheauditfirmDr.McSwanesharedhehadadiscussionwithSealedAirandtheyofferedtohostameetinginAtlantaforthefallBoardmeetingin2017.Ms.Baconsaidthatlocationisaffordableandconvenient.Dr.McSwanestatedthedatesofthe2018BiennialMeetingareApril16-20.SundaywillbewhatwenormallydoonFridaysandtheAssemblyofStateDelegateswillmeetonFridaythistime.Mr.Pippertwillbetravelinginthenext2½weeks.Thereforethereisnourgencyonsubmittingreimbursements.Also,ifyoudon’tgetaresponsepleasetryagain.
ACTIONITEM:
Mr.EilsmovedandMs.StaleysecondedtogivetheassignmentofpickingafirmfortheauditisgiventotheFinanceCommittee.Avotewastakenandthemotioncarried.
Mr.LeveeremindedtheBoardthatwedon’thaveaFinanceCommitteeChairorformedthecommitteeyet.Herelatedthatwecouldn’twaituntilthefallmeetingtosetupthecommittee.Dr.McSwanesaiditwouldbeMr.Guzzle,asthenewConferenceChair,whowillneedtoapprovethenewcommittee.Dr.McSwanestatedhewouldliketoseevolunteers
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withinthenext2weeks,(5tosevenpeople).Mr.Rosenwinkelmadeacommentoncommitteeassignments.Hementionedsomepeopledidn’tgetanythingbackconfirmingtheyhadvolunteered.Ms.Halestatedshewouldbesendingoutblastemailsandwouldlistallthecommitteesincludingstandingandadhoccommitteesandeveryonewillbegivenchoicesandaskedtorankthem.Afterthedeadlinedate,theinformationwillbepostedonthewebsiteandanotherblastemailwouldbesentoutagain.Dr.GarrenbroughtthesubjectupaboutacommentthatmayhavebeenconstruedasoffensivemadetoanindustrymembernotsponsoringtheCFP.Aletterofapologyisbeingsentouttothepartyinquestion.Mr.Lukerwantedtothankeveryonefortheirhelpandsupport.
ACTIONITEM:
AmotiontoadjournuntilaftertheAssemblyofDelegatessessionwasmadebyDr. GarrenandsecondedbyMs.LeMaster.Avotewastakenandthemotioncarried.2018BiennialMeetingInformation:MarriottHotelDowntown,Richmond,VA.April16-20,20182020BiennialMeetingSearch(SouthwestRegion)–WeneedvolunteerstocreateaLACandproposesitesforthismeetingattheFall2016BoardmeetinginDallas.TheFall2016BoardmeetingwillbeheldatYUM!BrandsOfficesinPlano,TXonAugust9-10,2016.AblockofroomshasbeenreservedattheDallas/PlanoMarriottatLegacyTownCenter,7121BishopRoad,Plano,TX.Thegrouprateis$169/nightandthelastdaytomakeareservationisJuly18,2016.ReservationscanbemadebycallingMarriottReservationsat800-228-9290orbyusingthefollowinglink-BookyourgrouprateforConferenceforFoodProtectionApril20201610:15AMConversationsensuedaboutthelogisticsoftheAugustBoardmeeting.Ms.Stevens-Grobbelaarwillneedtoknowwhoneedstransportationetc.
ACTIONITEM:
AmotiontoadjournwasmadebyMs.StaleyandsecondedbyDr.Garren.Avotewastakenandthemotioncarried.
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