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Interagency Helicopter Operations Guide - June 2009Appendix B
B-1
APPENDIX B: HELIBASE MANAGEMENT FORMS AND CHECKLISTS
I. Introduction and Purpose. This appendix provides standardized for the management and operation of helibases. A discussion of helibase-related (ICS) Incident Command System forms, checklists, evaluations, and job aids, is also included.
Such standardization helps to implement common procedures among participating agencies to meet mutual safety, efficiency, fiscal management, and contract administration objectives. The forms also provide a basis for training development and presentation.
II. Applicability. The forms in this appendix are to be utilized by Helibase Managers, whereas those in Appendix A are utilized by Helicopter Managers in the management and operation of a single helicopter.
However, several of the Helicopter Management (HCM-series) forms contribute to the informational needs of the Helibase Management (HBM-series) forms.
It is therefore essential that Helicopter Managers use these forms as appropriate or required when operating as part of a helibase organization, and that Helibase Managers ensure that appropriate HCM forms are completed timely and accurately.
Some of the forms are required for all helibase operations, some are required only for incident operations. Others are optional and may be used at the discretion of the Helibase Manager. Certain optional forms may be required by the air operations staff at an incident or project due to a specific management informational need.
Chart B-1 on the following pages is a summary listing of the HBM-series and other checklists and job aids. Included is information concerning the purpose of the form, the HBM form number, whether a form is optional or required for all or only certain situations, responsibility for completion, and frequency of completion. The Helibase Manager may use this chart as a quick-reference guide to form requirements. The pages following the chart contain a comprehensive discussion of each form.
All Helibase Managers should obtain sets of all forms so that they may respond to different management requirements encountered. Recognizing that at most incidents, or prior to a project’s start that copies may be reproduced, Chapter 9 provides recommendations concerning the number of forms to carry in the Helibase Manager’s Kit.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-2
Table B-1
Form
Nam
eP
urpo
seIH
OG
For
m #
Req
uire
d or
O
ptio
nal
Indi
vidu
al R
espo
nsib
le
for C
ompl
etio
nFr
eque
ncy
Rem
arks
All
requ
ired
form
s m
ust b
e co
mpl
eted
and
impl
emen
ted
by th
e st
art o
f the
sec
ond
oper
atio
nal s
hift
whe
n tw
o or
mor
e he
licop
ters
are
ass
igne
d to
an
inci
dent
bas
e. O
n pr
ojec
t hel
ibas
es
whe
re tw
o or
mor
e he
licop
ters
are
ass
igne
d, th
ey m
ust b
e co
mpl
eted
or i
mpl
emen
ted
at th
e st
art o
f the
firs
t ope
ratio
nal s
hift.
Hel
ibas
e O
rgan
izat
iona
l Cha
rtTo
iden
tify
by n
ame
thos
e pe
rson
s fil
ling
posi
tions
on
the
helib
ase.
HB
M-1
Req
uire
d
Hel
ibas
e M
anag
er o
r D
eck
Coo
rdin
ator
Upd
ated
dai
lyO
btai
n in
form
atio
n on
qua
lifica
tions
from
H
CM
-7 H
elic
opte
r Cre
w In
form
atio
n S
heet
Avia
tion
Loca
tions
S
umm
ary
To p
rovi
de in
form
atio
n on
hel
ispo
ts,
dips
ites,
and
oth
er lo
catio
ns p
ertin
ent
to th
e av
iatio
n op
erat
ion
HB
M-2
Req
uire
d
Hel
ibas
e M
anag
erU
pdat
ed d
aily
Brie
f all
new
pilo
ts a
nd m
anag
ers
as
appr
opria
te
Hel
ibas
e A
ircra
ft In
form
atio
n S
umm
ary
To p
rovi
de A
ir O
pera
tions
sta
ff w
ith a
su
mm
ary
on a
ssig
ned
airc
raft
HB
M-3
Req
uire
d
Hel
ibas
e M
anag
erU
pdat
e as
new
ai
rcra
ft ar
e as
sign
edC
opie
s to
Air
Sup
port
Gro
up S
uper
viso
r (A
SG
S) a
nd A
ir O
pera
tions
Bra
nch
Dire
ctor
(A
OB
D)
Allo
wab
le P
aylo
ad
Cha
rtTo
pro
vide
hel
ibas
e m
anag
emen
t pe
rson
nel a
mea
ns to
pla
n m
issi
on
load
s sa
fely
and
effi
cien
tly
HB
M-4
Opt
iona
l
Hel
ibas
e M
anag
erU
pdat
e as
new
ai
rcra
ft or
avi
atio
n lo
catio
ns a
re
assi
gned
.
Use
info
rmat
ion
from
Avi
atio
n Lo
catio
ns
Sum
mar
y, L
oad
Cal
cula
tions
, and
H
elic
opte
r Loa
d C
apab
ility
Sum
mar
y
Flig
ht F
ollo
win
g Lo
gTo
ena
ble
the
Airc
raft
Bas
e R
adio
O
pera
tor t
o re
cord
flig
ht fo
llow
ing
info
rmat
ion
so th
e lo
catio
n of
an
airc
raft
is im
med
iate
ly k
now
n
HB
M-5
Opt
iona
l - s
ee
rem
arks
Airc
raft
Bas
e R
adio
O
pera
tor
As
need
edIn
form
atio
n fro
m th
e fo
rm is
requ
ired,
but
ot
her f
orm
s m
ay b
e us
ed
Flig
ht H
ours
Tr
acki
ng (M
ultip
le
Hel
icop
ters
)
To a
llow
trac
king
of h
elic
opte
r flig
ht
time
over
the
cour
se o
f the
day
HB
M-5
A
Opt
iona
l
Airc
raft
Tim
ekee
per
or A
ircra
ft B
ase
Rad
io
Ope
rato
r
As
need
ed
Ens
ures
ther
e w
ill b
e su
ffici
ent fl
ight
tim
e fo
r req
uire
d m
issi
ons
and
enab
les
fligh
t tim
e to
be
spre
ad e
quita
bly
over
all
assi
gned
airc
raft.
Hel
ibas
e M
issi
on
Req
uest
Log
To e
stab
lish
an o
rder
ly m
issi
on re
ques
t pr
oces
s fo
r use
by
the
Hel
ibas
e M
anag
er in
prio
ritiz
ing
and
assi
gnin
g he
licop
ter m
issi
ons
HB
M-6
Req
uire
d
Airc
raft
Bas
e R
adio
O
pera
tor
As
need
edE
nter
initi
al m
issi
on a
ssig
nmen
ts fr
om
curr
ent I
CS
-220
Hel
ibas
e D
aily
Use
an
d C
ost S
umm
ary
To tr
ack
cost
and
use
on
an in
cide
nt
or p
roje
ctH
BM
-7
Req
uire
d
Hel
ibas
e M
anag
er o
r A
ircra
ft Ti
mek
eepe
rA
t end
of o
pera
tiona
l sh
iftC
opie
s to
Cos
t Uni
t and
AS
GS
/AO
BD
Hel
ibas
e C
omm
unic
atio
ns
Pla
n
To tr
ack
curr
ently
ass
igne
d fre
quen
cies
be
ing
used
by
the
helib
ase
HB
M-8
Opt
iona
l
Hel
ibas
e M
anag
erA
s ch
ange
s oc
cur
Ens
ure
upda
tes
are
com
plet
ed a
s ch
ange
s oc
cur
Hel
icop
ter
Dem
obili
zatio
n In
form
atio
n
Pro
vide
s in
form
atio
n on
dem
obili
zatio
n tim
es, r
oute
s, s
tops
, and
layo
vers
HB
M-9
Opt
iona
l
Hel
icop
ter M
anag
erA
s he
licop
ters
are
de
mob
edC
opy
to A
OB
D a
nd D
emob
e U
nit
Hel
icop
ter F
light
S
ched
ule
Pro
vide
flig
ht it
iner
ary
info
rmat
ion
to
disp
atch
sys
tem
HB
M-9
A
Opt
iona
l
Hel
icop
ter M
anag
erA
s he
licop
ters
are
de
mob
edC
opy
to A
OB
D a
nd lo
cal d
ispa
tch
cent
er
Hel
ibas
e D
iagr
amP
rovi
des
helib
ase
layo
ut a
nd lo
cal fl
ight
ha
zard
, and
flig
ht ro
ute
info
rmat
ion
HB
M-1
0
Opt
iona
l
Dec
k C
oord
inat
orC
ompl
ete
as n
eede
dIf
used
, ens
ure
haza
rd in
form
atio
n an
d fli
ght r
oute
s ar
e de
pict
ed
Interagency Helicopter Operations Guide - June 2009Appendix B
B-3
Table B-1 (Continued)Fo
rm N
ame
Pur
pose
IHO
G F
orm
#
Req
uire
d or
O
ptio
nal
Indi
vidu
al R
espo
nsib
le
for C
ompl
etio
nFr
eque
ncy
Rem
arks
All
requ
ired
form
s m
ust b
e co
mpl
eted
and
impl
emen
ted
by th
e st
art o
f the
sec
ond
oper
atio
nal s
hift
whe
n tw
o or
mor
e he
licop
ters
are
ass
igne
d to
an
inci
dent
bas
e. O
n pr
ojec
t hel
ibas
es
whe
re tw
o or
mor
e he
licop
ters
are
ass
igne
d, th
ey m
ust b
e co
mpl
eted
or i
mpl
emen
ted
at th
e st
art o
f the
firs
t ope
ratio
nal s
hift.
Hel
ibas
e C
umul
ativ
e C
ost S
umm
ary
Allo
ws
track
ing
of h
elib
ase
cost
s ov
er
the
cour
se o
f an
inci
dent
or p
roje
ctH
BM
-11
Opt
iona
l
Hel
ibas
e M
anag
erU
pdat
e da
ilyU
se in
form
atio
n fro
m H
BM
-7
Hel
itack
Cre
ws
Per
form
ance
Rat
ing
Allo
ws
a m
echa
nism
to ra
te h
elita
ck
crew
on
helic
opte
r/hel
ibas
e sp
ecifi
c m
issi
ons
HB
M-1
2
Opt
iona
l
Hel
ibas
e M
anag
erA
t end
of a
ssig
nmen
tC
opie
s sh
ould
be
kept
from
hel
ibas
e re
cord
and
a c
opy
shou
ld b
e se
nt to
cre
w’s
ho
me
unit
Hel
ibas
e P
erso
nnel
P
erfo
rman
ce R
atin
gA
llow
s a
mec
hani
sm to
rate
sin
gle
reso
urce
hel
icop
ter p
erso
nnel
on
helic
opte
r/hel
ibas
e sp
ecifi
c m
issi
ons
HB
M-1
3
Opt
iona
l
Hel
ibas
e S
uper
viso
rA
t end
of a
ssig
nmen
tC
opie
s sh
ould
be
kept
for h
elib
ase
reco
rd
and
a co
py s
houl
d be
sen
t to
the
crew
’s
hom
e un
it
Two-
For-
One
CW
N
Man
agem
ent a
nd/o
r S
tand
ard
to L
imite
d R
eque
st
An
appr
oval
sys
tem
to a
llow
a
man
ager
to m
anag
e tw
o lim
ited
or
rest
ricte
d ca
tego
ry h
elic
opte
rs, o
r de
sign
ate
a st
anda
rd c
ateg
ory
airc
raft
as li
mite
d us
e
HB
M-1
4
Opt
iona
l
Sta
te o
r reg
iona
l lev
el
Avia
tion
Man
ager
Eac
h oc
curr
ence
Oth
er m
etho
ds o
f app
rova
l may
be
used
, de
pend
ing
on a
genc
y po
licy
Dai
ly H
elic
opte
r O
pera
tions
Brie
fing
Che
cklis
t
Ena
bles
the
Hel
ibas
e M
anag
er to
re
view
all
appl
icab
le p
roce
dure
s an
d po
licie
s ar
e in
pla
ce fo
r a s
afe
and
effic
ient
hel
icop
ter o
pera
tion
HJA
-1
Req
uire
d
Hel
ibas
e M
anag
erD
aily
See
App
endi
x F
for t
he c
heck
list a
nd fo
r fu
rther
info
rmat
ion
Hel
ibas
e M
anag
er
Rem
inde
r Lis
tE
nabl
es th
e H
elib
ase
Man
ager
to
revi
ew it
ems,
sys
tem
s, a
nd p
roce
dure
s ap
plic
able
to h
elib
ase
oper
atio
ns
HJA
-2
Opt
iona
l
Hel
ibas
e M
anag
erD
aily
or a
s ne
eded
See
App
endi
x H
for t
he c
heck
list a
nd fo
r fu
rther
info
rmat
ion
Rem
ote
Fuel
Site
R
emin
der L
ist
Ena
bles
the
Hel
ibas
e M
anag
er to
re
view
item
s, s
yste
ms,
and
pro
cedu
res
appl
icab
le to
rem
ote
fuel
site
op
erat
ions
HJA
-3
Opt
iona
l
Hel
ibas
e M
anag
erD
urin
g in
itial
es
tabl
ishm
ent
of h
elib
ase
and
upda
ted
as
nece
ssar
y
See
App
endi
x I f
or th
e ch
eckl
ist a
nd fo
r fu
rther
info
rmat
ion
Cra
sh R
escu
e/M
ediv
ac/E
vacu
atio
n P
lan
Pro
vide
s pr
oced
ures
and
pro
toco
ls fo
r cr
ash
resc
ue, m
ediv
ac a
nd h
elib
ase
evac
uatio
n m
issi
ons.
HJA
-4
*Opt
iona
l
Hel
ibas
e M
anag
erD
urin
g in
itial
es
tabl
ishm
ent
of h
elib
ase
and
upda
ted
as
nece
ssar
y
See
App
endi
x C
for P
lan.
A c
rash
resc
ue
and
med
ivac
pla
n is
requ
ired
for a
ll he
libas
es. O
ther
form
ats
may
be
used
Em
erge
ncy
Res
cue
Info
rmat
ion
Iden
tifies
ass
igne
d m
ediv
ac
helic
opte
rs, m
edic
al fa
cilit
y in
form
atio
n,
and
air a
mbu
lanc
e/lif
e fli
ght i
nfor
mat
ion
HJA
-4A
Req
uire
d
Hel
ibas
e M
anag
erD
urin
g in
itial
es
tabl
ishm
ent
of h
elib
ase
and
upda
ted
as
nece
ssar
y
See
App
endi
x C
for f
urth
er in
form
atio
n
Em
erge
ncy
Med
ivac
an
d M
edic
al
Tran
spor
t Req
uest
To p
rovi
de a
dditi
onal
info
rmat
ion
for
airc
raft
resp
ondi
ng to
a m
ediv
ac o
r m
edic
al tr
ansp
ort
HJA
-4B
*Opt
iona
l
Airc
raft
Bas
e R
adio
O
pera
tor
As
med
ical
inci
dent
oc
cur
See
App
endi
x C
for f
urth
er in
form
atio
n
* O
ptio
nal i
nfor
mat
ion
mus
t be
docu
men
ted,
oth
er fo
rmat
s are
acc
epta
ble.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-4
III. Helibase Management (HBM) Forms.
IMPORTANT NOTE: The Helibase Management (HBM) forms or checklists that are required must be completed or implemented by the second operational period on incident helibases or helispots to which two or more helicopters are assigned.
On project helibases with two or more helicopters assigned, the required forms must be completed or implemented prior to the start of the first day’s operations. The requirement for project helibases is stricter than that for incidents due to the ability of the project’s Helibase Manager to plan in advance of the operation.
A. Helibase Organization Chart (HBM-1). (See Exhibit B-1)
1. Purpose. The purpose is to establish, by name, those positions filled on a helibase, as well as provide other information concerning aircraft and radio frequencies assigned.
2. Applicability. The form is required and must be initiated by the second operational period on incident helibases or helispots to which two or more helicopters are assigned. On project helibases with two or more helicopters assigned, the form must be completed prior to the start of the first day’s operations.
3. Responsibility and Instructions For Completion. Refer to Exhibit B-1. Refer also to Chapter 15 for further information on making daily assignments.
The Helibase Manager is responsible for completion. Names are entered at the start of helibase operations. Position assignments are reviewed daily, and appropriate changes in the chart are made as needed. The Helibase Manager must ensure that personnel assigned to fulfill a function are qualified (see “Related Forms” below).
4. Routing and Filing. No routing is necessary. The form becomes part of the helibase file.
5. Posting. The form is posted on the helibase display board. Information may also be transferred to an organization board carried by many helicopter crews.
6. Related Forms. Forms HCM-7, Helicopter Crew Information Sheet, should be consulted prior to making assignments in order to ensure qualified personnel are filling positions. Frequencies are obtained from the day’s ICS-220, Air Operations Summary and the ICS-205, Incident Radio Communications Plan.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-5
Exhibit B-1: Helibase Organization Chart (HBM-1)
HEL
IBA
SE O
RG
AN
IZA
TIO
NA
L C
HA
RT
DA
TE:
N#
Type
Man
ager
N#
Hel
icop
ters
Ass
igne
d
Dec
k C
oord
inat
or
Type
Man
ager
Hel
ibas
e R
adio
Ope
rato
rA
ircra
ft Ti
mek
eepe
r
Mix
mas
ter
Hel
ispo
t Man
ager
sTa
keof
f and
Lan
ding
Coo
rdin
ator
Initi
al A
ttack
A/C
Spot
#N
ame
HEL
IBA
SE:
Supp
ly U
nit L
iais
on
Med
ivac
A/C
Per
sonn
el L
oadm
aste
rC
argo
Loa
dmas
ter
Cra
sh R
escu
e S
uper
viso
r
Pad
#P
arki
ng T
ende
r
Air
Sup
port
Gro
up S
up
Hel
ibas
e M
anag
er
Par
king
Ten
der
Pad
#
HB
M-1
(01/
05) R
EQU
IRED
Interagency Helicopter Operations Guide - June 2009Appendix B
B-6
B. Aviation Locations Summary (HBM-2 ). (See Exhibit B-2.)
1. Purpose. The purpose is to provide information concerning helispots and other landing areas (for example, dip sites) for load planning purposes, hazard identification and safety, and Pilot briefings.
2. Applicability. The form is required and must be initiated by the second operational period on incident helibases or helispots to which two or more helicopters are assigned. On project helibases with two or more helicopters assigned, the form must be completed prior to the start of the first day’s operations.
3. Responsibility and Instructions For Completion. Refer to Exhibit B-2. Also refer to Chapters 8 and 15 for further information.
The initial reconnaissance of the incident for purposes of helispot site selection provides a timely opportunity to initiate the form.
The Helibase Manager is responsible for completion. Often the Helispot Managers and Helibase Manager will jointly complete the Summary. Pilots should always be consulted and briefed concerning the information on the Summary. It should be updated as necessary (additional helispots, helispot improvement to accommodate larger helicopters, etc.).
4. Posting. The Summary is posted on the helibase display board as soon as it is completed.
5. Routing and Filing. The Summary becomes part of the helibase file.
6. Related Forms. The Summary is supplemented by a topographic map showing the locations of all helispots, dip sites, hazards, etc.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-7
Exhibit B-2: Aviation Locations Summary (HBM-2)
AVI
ATI
ON
LO
CA
TIO
NS
SUM
MA
RY H
elib
ase:
Oth
er In
foLa
titud
eA
ltitu
de (P
A)
HIG
E/H
OG
ELo
ngitu
deTy
pe o
f Loc
atio
nN
ame
of L
ocat
ion
HB
M-2
(01/
05) R
EQU
IRED
Interagency Helicopter Operations Guide - June 2009Appendix B
B-8
C. Helibase Aircraft Information Summary (HBM-3 ). (See Exhibit B-3.)
1. Purpose. The purpose is to provide the Helibase Manager and air operations staff with an informational summary on all aircraft assigned to the helibase(s).
2. Applicability. The form is required for fires with a Type 1 or 2 Incident Management Team assigned, and if requested by project personnel.
3. Responsibility and Instructions For Completion. Refer to Exhibit B-3. The Helibase Manager is responsible for completion, and usually delegates this responsibility to the Aircraft Timekeeper.
Information is obtained from Forms HCM-6, Helicopter Information Sheets, and Forms HCM-7, Helicopter Crew Information Sheets, submitted by Helicopter Managers upon arrival at the incident or project.
The form should be updated as additional aircraft arrive.
4. Posting. The form is posted on the helibase display board.
5. Routing and Filing. A current copy of the form is routed to the Air Support Group Supervisor and to the Air Operations Branch Director. The form becomes part of the helibase file.
6. Related Forms. Form HCM-6, Helicopter Information Sheet, and Form HCM-7, Helicopter Crew Information Sheet, provide the necessary information.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-9
Exhibit B-3: Helibase Aircraft Summary (HBM-3)
HEL
IBA
SE A
IRC
RA
FT IN
FOR
MA
TIO
N S
UM
MA
RY H
elib
ase:
Oth
er c
apab
ilitie
s an
d co
mm
ents
Oth
er c
apab
ilitie
s an
d co
mm
ents
Oth
er c
apab
ilitie
s an
d co
mm
ents
Oth
er c
apab
ilitie
s an
d co
mm
ents
Oth
er c
apab
ilitie
s an
d co
mm
ents
Oth
er c
apab
ilitie
s an
d co
mm
ents
Oth
er c
apab
ilitie
s an
d co
mm
ents
Oth
er c
apab
ilitie
s an
d co
mm
ents
Foam
Rap
pel
Letd
own
Car
go
Che
ck if
Ava
ilabl
eFT
/Hou
r
GT/
Day
Ava
il/D
ay
AV/
Hou
r
Pax
Seat
s
Buc
ket o
rTa
nk C
apac
ityFL
IRLo
nglin
e
Pilo
t Nam
e
Man
ager
+
# in
Mod
ule
N#
Mak
e/M
odel
Con
trac
tC
WN
or
Flee
t
HB
M-3
(01/
05) R
EQU
IRED
Interagency Helicopter Operations Guide - June 2009Appendix B
B-10
D. Allowable Payload Chart (HBM-4) (See Exhibit B-4)
1. Purpose. The purpose is to provide helibase management personnel with the means to plan mission loads safely and efficiently. The completed forms can quickly provide the Helibase Manager with information on which aircraft are suitable for different loads to different helispots.
2. Applicability. The form is optional. It may be required by the Helibase Manager to facilitate planning.
3. Responsibility and Instructions For Completion. Refer to Exhibit B-4. The Helibase Manager is responsible for ensuring forms are initially completed and updated as new aircraft arrive on the incident or as new helibases/helispots are established. Actual completion is usually performed by the Deck Coordinator or Loadmasters.
Enter the allowable IGE/OGE loads for the range of temperatures which may be encountered at the helispot during the day. These figures may be obtained from Form HCM-11, Single Helicopter Load Capability Planning Summary - Multiple Helispots and Fuel Loads.
The form should be updated as additional aircraft arrive. A new form should be completed as additional helispots are established.
4. Posting. The form is posted on the helibase display board.
5. Routing and Filing. No routing is necessary. The form becomes part of the helibase file.
6. Related Forms. Form HCM-8, Helicopter Load Calculation; Form HCM-10, Single Helicopter Load Capability Planning Summary - Multiple Helispots and Fuel Loads; Form HBM-4, Allowable Payload Chart.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-11
Exhibit B-4: Allowable Payload Chart (HBM-4)
ALL
OW
AB
LE P
AYL
OA
D C
HA
RT
Coo
rdin
ates
:PA
:H
elis
pot o
r Oth
er L
ocat
ion:
Allo
wab
le P
aylo
ad (H
IGE
and
HO
GE)
at V
ario
us T
empe
ratu
re R
ange
s
OG
E
IGE
OG
E
IGE
OG
E
IGE
OG
E
IGE
OG
E
IGE
OG
E
IGE
OG
E
IGE
50°
or 122°
IGE
40°
or 104°
45°
or 113°
N #
Mak
e/ M
odel
----
----
----
----
----
---
35°
or 95°
25°
or 77°
30°
or 86°
15°
or 59°
20°
or 68°
5° C or
41° F
10° C or
50° F
OG
E
HB
M-4
(01/
05) O
PTIO
NA
L
Interagency Helicopter Operations Guide - June 2009Appendix B
B-12
E. Helibase Flight Following Log (HBM-5 ). (See Exhibit B-5)
1. Purpose. The purpose is to enable the Helibase Radio Operator to perform helicopter flight following quickly and efficiently, with knowledge of where any given helicopter is at any time.
2. Applicability. The form is optional and should be implemented by the second operational period on incident helibases or helispots to which two or more helicopters are assigned. (It is recommended that the form be implemented on any incident helibase where flight following is being performed on-site, that is, not through the unit dispatch office.) On project helibases with two or more helicopters assigned, the form must be implemented prior to the start of the first day’s operations.
IMPORTANT NOTE: This form is for flight following purposes only; it is not intended for any other use, though information such as round-trip times and total missions for the operational period can be calculated. If additional information is relayed, the Radio Operator should utilize the appropriate format (Helibase Mission Request Log, General Message Form, Unit Log, etc.).
3. Responsibility and Instructions For Completion. Refer to Exhibit B-5. The Helibase Manager is responsible for flight following at a helibase. The Helibase Manager usually delegates this responsibility to the Aircraft Base Radio Operator, who becomes responsible for implementing and making entries on the form. The Radio Operator should inform the Helibase Manager immediately if a helicopter fails to meet a required check-in.
Completion of individual blocks on the form is self-explanatory.
4. Posting. None (the Radio Operator usually keeps the form in the helibase communications area).
5. Routing and Filing. No routing is necessary. The form becomes part of the helibase file.
6. Related forms. The form should be used in conjunctions with HBM 5 (Flight Following Log) and HBM-6 (Helibase Mission Request Log)
Interagency Helicopter Operations Guide - June 2009Appendix B
B-13
Exhibit B-5: Flight Following Log (HBM-5)
FLIGHT FOLLOWING LOG
Date: Helibase:
AircraftN#
Time / Hobbs Comments / Destination / Location / etc.
HBM-5 (01/05) *OPTIONAL
Interagency Helicopter Operations Guide - June 2009Appendix B
B-14
F. Flight Hour Tracking (Multiple Helicopters) (HBM-5A) (See Exhibit B-6)
1. Purpose. The purpose is to enable the Helibase Manager to track cumulative flight hours over the course of a day on multiple-aircraft projects or incidents. It ensures that there will be sufficient flight time for tasks assigned for the end of the operational period, and that flight time is spread fairly evenly among the helicopters available.
The primary intent is not to track Pilot flight time/duty day, even though this information can be entered at the top of the form.
2. Applicability. The form is optional. It may be required by the Helibase Manager or air operations staff to facilitate planning. It is recommended that it be used on helibases with a large number of helicopters where tracking of flight time is more difficult.
3. Responsibility and Instructions For Completion. Refer to Exhibit B-6. The Helibase Manager is responsible for ensuring completion. Actual completion is usually performed by the Aircraft Timekeeper.
Entries are self-explanatory. The Helibase Manager and Helicopter Managers should make entries with whatever frequency (hourly, every four hours, etc.) that is deemed necessary.
4. Posting. None, although it may be posted on the display board. (The Aircraft Timekeeper usually keeps the form in the helibase communications area).
5. Routing and Filing. None.
6. Related Forms. Form HCM-12, Pilot Flight Time/Duty Day Cumulative Log.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-15
Exhibit B-6: Flight Hour Tracking (Multiple Helicopters) (HBM-5A)
FLIG
HT
HO
UR
TR
AC
KIN
G (M
ULT
IPLE
HEL
ICO
PTER
S)
A/C
N#:
A/C
N#:
A/C
N#:
Dat
e:H
elib
ase:
A/C
N#:
A/C
N#:
A/C
N#:
8.0
Star
t Hob
bs:
Hob
bsR
eadi
ngH
ours
Left
Hob
bsR
eadi
ngH
ours
Left
Hob
bsR
eadi
ngH
ours
Left
Hob
bsR
eadi
ngH
ours
Left
Hob
bsR
eadi
ngH
ours
Left
Hob
bsR
eadi
ngH
ours
Left
Plus
:8.
0St
art H
obbs
:Pl
us:
8.0
Star
t Hob
bs:
Star
t Hob
bs:
Hob
bsR
eadi
ngH
ours
Left
Hob
bsR
eadi
ngH
ours
Left
Hob
bsR
eadi
ngH
ours
Left
Hob
bsR
eadi
ngH
ours
Left
Hob
bsR
eadi
ngH
ours
Left
Hob
bsR
eadi
ngH
ours
Left
Star
t Hob
bs:
Plus
:M
axim
um E
nd H
obbs
:M
axim
um E
nd H
obbs
:
Star
t Hob
bs:
Plus
:8.
0M
axim
um E
nd H
obbs
:Pl
us:
8.0
Plus
:8.
0M
axim
um E
nd H
obbs
:M
axim
um E
nd H
obbs
:M
axim
um E
nd H
obbs
:
HB
M-5
A (0
1/05
) OPT
ION
AL
Interagency Helicopter Operations Guide - June 2009Appendix B
B-16
G. Helibase Mission Request Log (HBM-6 ). (See Exhibit B-7)
1. Purpose. The purpose is to establish an orderly and documented mission request process for use by the Helibase Manager in tracking, prioritizing, and assigning helicopter missions.
2. Applicability. The form is required and must be implemented by the second operational period on incident helibases or helispots to which two or more helicopters are assigned. On project helibases with two or more helicopters assigned, the form must be implemented prior to the start of the first day’s operations.
3. Responsibility and Instructions For Completion. Refer to Exhibit B-7. The Helibase Manager is responsible for entering mission requests as received from personnel authorized to request them (for example, Operations Chief or Project Aviation Manager, Air Operations Branch Director, Air Tactical Group Supervisor, Incident Dispatch, etc.).
This responsibility is usually delegated to the Aircraft Base Radio Operator or Aircraft Timekeeper.
Personnel receiving mission requests should ensure that personnel are authorized to request them, and that the proper chain-of-command is followed.
Initial entries should be made at the morning’s briefing from the ICS-220 Air Operations Summary or project plan. If the number or scope of missions conflict with available aircraft, obtain priorities from ASGS or AOBD and enter priority in far left-hand column.
Completion of individual blocks on the form is self-explanatory.
4. Posting. None (the Aircraft Timekeeper or Radio Operator usually keeps the form in the helibase communications area).
5. Routing and Filing. No routing is necessary. The form becomes part of the helibase file.
6. Related Forms. Form ICS-220, Air Operations Summary.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-17
Exhibit B-7: Helibase Mission Request Log (HBM-6 )
HEL
IBA
SE M
ISSI
ON
REQ
UES
T LO
G
ofH
elib
ase:
Inci
dent
:Pa
ge:
Dat
e:
Rec
eive
dB
yPr
iorit
yC
ompl
eted
@H
elic
opte
rA
ssig
ned
Del
iver
T
oTi
me
Nee
ded
Mis
sion
Tim
eR
ecei
ved
Req
uest
edB
y
HB
M-6
(01/
05) R
EQU
IRED
Interagency Helicopter Operations Guide - June 2009Appendix B
B-18
H. Helibase Daily Use and Cost Summary (HBM-7). (See Exhibit B-8)
1. Purpose. The purpose is to enable the Helibase Manager to meet cost/use reporting requirements of the air operations staff on an incident and of the Project Aviation Manager on a project.
2. Applicability. The form is required on incidents to which a Type I or II Incident Management Team (IMT) is assigned. However, the air operations staff on a Type I or II Team will usually require that the Helibase Manager(s) submit summaries from the day of initial attack. Helicopter and Helibase Managers should therefore be prepared to furnish this information once an IMT is assigned.
It may also be required on projects where the Project Aviation Manager requires cost summaries.
3. Responsibility and Instructions For Completion. Refer to Exhibit B-8. The Helibase Manager is responsible for completing this form. This responsibility is usually delegated to the Aircraft Timekeeper.
Entries are made from information provided by Helicopter Managers on Form HCM-15, Helicopter Daily Use and Cost Summary. The Helibase Manager should ensure:
If daily flight guarantees are not met on ARA helicopters, that these costs are • included on the summary.
If daily/hourly availability or guarantee costs on exclusive-use contract helicopters • are already paid from presuppression funding, that these costs are not included on the summary.
4. Posting. None.
5. Routing and Filing. The form is routed to the air operations staff on incidents or to the Project Aviation Manager on projects prior to the end of the day. It becomes part of the helibase file.
6. Related Forms. Forms HCM-15, Helicopter Daily Use and Cost Summary, submitted by each Helicopter Manager provide information on individual helicopter costs.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-19
Exhibit B-8: Helibase Daily Use and Cost Summary (HBM-7)
HEL
IBA
SE D
AIL
Y U
SE a
nd C
OST
SU
MM
AR
Y
Gra
nd T
otal
Cos
t of H
elib
ase
This
Ope
ratio
nal P
erio
d:
Tota
l Airc
raft
Use
and
Cos
t
Con
trac
tTy
peTo
tal G
allo
ns
Foam
Flig
htH
ours
Indi
vidu
alA
ircra
ft C
ost
N #
Mak
e/M
odel
Type
Tota
l PA
X Tr
ansp
orte
dTo
tal P
ound
s C
argo
Tota
l Gal
lons
W
ater
Tota
l Gal
lons
R
etar
dant
Dat
e:H
elib
ase
Nam
e:In
cide
nt/P
roje
ct N
ame:
Hel
ibas
e M
anag
er: C
ost
Add
ition
al S
uppo
rt E
xpen
ses
(Item
ize
Bel
ow)
Tota
l
HB
M-7
(01/
05) R
EQU
IRED
Interagency Helicopter Operations Guide - June 2009Appendix B
B-20
I. Helibase Communications Plan (HBM-8) (See Exhibit B-9)
1. Purpose. The purpose is to provide radio frequency information to all pilots and helicopter crew.
2. Applicability. The form is optional in both incidents and projects, but may be required by Air Operations staff or local Aviation Managers.
3. Responsibility and Instructions for Completion. Refer to Exhibit B-9. The Helibase
Manager is responsible for completing the form. It is essential that the Air Operations Branch Director (AOBD) or Air Support Group Supervisor (ASGS) communicate and coordinate with the communications Unit Leader concerning frequency needs and assignments. The frequencies on the ICS-205 must match those identified on the ICS-220 Air Operations Summary and on Form HBM-1, Helibase Organization Chart.
4. Posting. A copy should be posted on the helibase display board.
5. Routing and filing. The AOBD should ensure that sufficient copies of the ICS-205 are made available for use by the Helibase Manager, Takeoff and Landing Coordinator, Radio Operator and Pilots.
HINT: To lessen the amount of paperwork the Pilot must deal with in the cockpit, it is helpful if the AOBD requests that applicable aviation radio frequencies be incorporated into a corner of the Incident or Project Map that is distributed each day. This can be accomplished by writing out the frequencies and functions (for example, Air-to-Air 122.925) on a small piece of paper, taping it to the map, and making copies for the Pilot.
6. Related Forms. As stated, frequencies and their functions must match those on the ICS-220 Air Operations Summary and on Form HBM-1 Helibase Organization Chart.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-21
Exhibit B- 9: Helibase Communications Plan (HBM-8)
HELIBASE COMMUNICATIONS PLAN
Incident: Helibase: Date:
Other InformationLocal Unit Dispatch
Air to Air Fixed Wing
Air to Air Rotor Wing
Air to Ground
Command
Tactical to Divisions
Deck
TOLC
Helibase Flight Following
Frequency Name TransmitReceive Tone
HBM-8 (01/05) OPTIONAL
Interagency Helicopter Operations Guide - June 2009Appendix B
B-22
J. Helicopter Demobilization Information Sheet (HBM-9). (See Exhibit B-10.)
1. Purpose. The purpose is to enable the Helibase Manager to provide demobilization information on air and associated ground resources to the Planning Section so it may be relayed timely and accurately.
2. Applicability. The form is optional. It may be required by the Helibase Manager or air operations staff to facilitate timely transmittal of helicopter demobilization information.
3. Responsibility and Instructions For Completion. Refer to Exhibit B-10. The Helibase
Manager and Helicopter Manager, along with the Pilot, are mutually responsible for completing the form when a decision to demobilize the resource has been made.
Completion is self-explanatory. Update if travel routes and times change, or decision to hold the resource is made.
4. Posting. None.
5. Routing and Filing. Route the form to the Air Support Group Supervisor or Air Operations Branch Director, who is responsible for ensuring the information is relayed to the Planning Section.
6. Related Forms. None.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-23
Exhibit B-10 Helicopter Demobilization Information Sheet (HBM-9)
HELICOPTER DEMOBILIZATION INFORMATION SHEET
Helibase: Date: Time:
I. Aircraft Information
Incident Order Project Number:
Helicopter Manager:
Release Date: Release Time: Location:
ETA to Home Base or Other Location Date: Time:
II. Chase truck Information
Chase Truck ID or Designator: License #:
Make and Model: Chief of Party:
Passengers:
Release Date: Release Time: Location:
Travel Route: (Indicate in route stops and RON's)
ETA to Home Base or Other Location Date: Time:
III. Service Truck Information
Driver Name:
License #: Make and Model:
Travel route:(Indicate enroute stops and RON's. If same as Chase Truck, enter Same)
ETA to Home Base or Other Location Date: Time:
Submitted By: Position
Aircraft FAA N#
HBM-9 (01/05) OPTIONAL
Interagency Helicopter Operations Guide - June 2009Appendix B
B-24
K. Helicopter Flight Schedule (HBM-9A). (See Exhibit B-11.)
1. Purpose. The purpose is to enable the Helibase Manager to provide demobilization information on air and associated ground resources to the Planning Section so it may be relayed timely and accurately.
2. Applicability. The form is optional. It may be required by the Helibase Manager or air operations staff to facilitate timely transmittal of helicopter demobilization information.
3. Responsibility and Instructions For Completion. Refer to Exhibit B-11. The Helibase
Manager and Helicopter Manager, along with the Pilot, are mutually responsible for completing the form when a decision to demobilize the resource has been made.
Completion is self-explanatory. Update if travel routes and times change, or decision to hold the resource is made.
4. Posting. None.
5. Routing and Filing. Route the form to the Air Support Group Supervisor or Air Operations Branch Director, who is responsible for ensuring the information is relayed to the Planning Section and/or local dispatch center.
6. Related Forms. HBM-9A Helicopter Fight Schedule.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-25
Exhibit B-11 Helicopter Flight Schedule (HBM-9A)
HEL
ICO
PTER
FLI
GH
T SC
HED
ULE
Car
go
NIC
C F
light
Fol
low
ing
Tim
eD
ate
ToFr
om
Initi
al R
eque
st In
form
atio
nC
harg
e C
ode
Vend
or
Airc
raft
Info
rmat
ion
FAA
N#
Flig
ht S
ched
ule
Num
ber
Mis
sion
Det
ails
Tele
phon
e N
umbe
r
Mak
e/M
odel
Col
or
Pilo
ts
Pass
enge
r and
Car
go In
form
atio
nN
ame/
Car
goW
eigh
tO
rder
#D
PTD
STN
ame/
Car
goW
eigh
tO
rder
#D
PTD
ST
Flig
ht It
iner
ary
Dep
artu
re
Age
ncy
Flig
ht F
ollo
win
g
Rec
eive
Freq
uenc
yTo
ne
Dat
ePA
XA
irpor
tW
eigh
tET
DA
TDET
EA
rriv
alA
irpor
tET
AA
TAPA
XDro
p O
ffK
ey p
oint
sTo
/Fro
m
FAA
Flig
ht P
lan
File
dU
NIT
Tran
smit
Freq
uenc
yTo
ne
Rel
ayed
Flig
ht F
ollo
win
gR
adio
Fre
quen
cies
1-80
0-99
4-63
12H
ome
Uni
t Pho
ne
Not
es a
nd C
omm
ents
:
HB
M-9
A (0
1/05
) OPT
ION
AL
Interagency Helicopter Operations Guide - June 2009Appendix B
B-26
L. Helibase Diagram (HBM-10). (See Exhibit B-12.)
1. Purpose. The purpose is to enable the Helibase Manager to brief Pilots and other personnel on the location of helibase facilities, touchdown pads, and flight routes inbound to and outbound from the helibase.
2. Applicability. The form is optional and should be completed by the second operational period on incident helibases or helispots to which two or more helicopters are assigned. On project helibases with two or more helicopters assigned, the form should be completed prior to the start of the first day’s operations.
3. Responsibility and Instructions For Completion. Refer to Exhibit B-12. Also refer to Chapters 8 and 15 for further information.
The Helibase Manager is responsible for completion. The Helibase Manager usually delegates this responsibility to the Takeoff and Landing Coordinator (TOLC) and the Deck Coordinator. Pilots should always be consulted concerning flight routes and location of facilities, landing pads, etc.
The map should include, but is not limited to, the following:
• Inbound/Outbound Flight routes
• Location of all landing pads (designate as “personnel,” “cargo” {both internal and sling/longline}, and “fueling”)
• Location of hazards on and around the helibase
• Vehicle parking (fuelers, helibase personnel, crews, cargo)
• Location of helibase operations and communications area
The map should be updated as necessary (realignment of helibase, addition of landing pads, whenever locations change, facilities are added, etc.). An update date/time should be indicated on the map.
4. Posting. The map is posted on the helibase display board as soon as it is completed.
5. Routing and Filing. Pilots should be briefed utilizing the latest map. No additional routing is necessary. The map becomes part of the helibase file.
6. Related Forms. The Incident Map showing helispot locations and incident area hazards is a separate map.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-27
Exhibit B-12: Helibase Diagram (HBM-10)H
ELIB
ASE
DIA
GR
AM
Hel
ibas
e:D
ate: H
BM
-10
(01/
05) R
EQU
IRED
Interagency Helicopter Operations Guide - June 2009Appendix B
B-28
M. Helibase Cumulative Cost Summary (HBM-11). (See Exhibit B-13)
1. Purpose. The purpose is to ensure accurate cost tracking over the course of an incident or project.
2. The form is optional for fire and project use. Air operations staff should request its completion if required by them.
3. Responsibility and instructions for completion. The helibase manager is responsible for completing this form, but may be delegated to other helibase staff. Entries are made from the individual HBM-7 forms.
4. Posting. None
5. Routing and Filing. The form should become part of the Helibase documentation file on large fires, and give to the project manager for projects.
6. Related Forms. Forms HBM-7 Helibase Daily Use and Cost Summary.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-29
Exhibit B-13: Helibase Cumulative Cost Summary (HBM-11)
HELIBASE CUMULATIVE COST SUMMARY
Helibase:
Support
Totals
WaterDATE PAX Cargo Retardant Foam F/T Total Cost
HBM-11 (01/05) *OPTIONAL
Interagency Helicopter Operations Guide - June 2009Appendix B
B-30
N. Helitack Crew Performance Rating (HBM-12) and Helibase Personnel Performance Rating (HBM-13) (See Exhibits B-14 and B-15)
1. Purpose. Use to rate crews and single resources in performance of duties on the helibase.
2. Applicability. The forms are required on all incidents where an incident management team is assigned and optional on projects.
3. Responsibility and Instructions for Completion. The forms will be completed by the appropriate helibase supervisor.
4. Posting. None.
5. Routing and Filing. A copy should be mailed to the employees or crews home unit supervisor, and one copy kept for the fire package.
6. Related forms. None.
Interagency Helicopter Operations Guide - June 2009Appendix B
B-31
Exhibit B-14: Helitack Crew Performance Rating HBM-12.
HELITACK CREW PERFORMANCE RATING
1. Crew Name 2. Fire Name and Number 3. Managers Name
4. Crew Home Unit and Address 5. Agency Responsible for Fire
6. Incident Management Type 7. Helibase Type (1 or 2) 8. Dates on Incident
12. Names of Crewmembers needing Improvement 13. Areas Needing Improvement
14. Remarks
18. Incident Position
Instructions: This rating is to be used only for determining an employees firefighting qualifications. Crew will be rated by the immediate supervisor, not the Crew Representative. If deficiencies are indicated for items 9 and 10 , explain in item 13.
DeficientExcellentNeeds to Improve
Senior Firefighter(s)
Crew SupervisorAssistant Crew SupervisorSquad Leader(s)
Off Line Conduct
Rating FactorsPhysical ConditionAttitude
Crew Organization and Equipment
to
Use of Safe Practices
Team Work
Satisfactory
Helibase Operations
16. Date
19. Date
15. Crew Supervisor (signature): This rating has been discussed with me.
19. Home Unit Address 17. Rated By (signature)
10. Supervisory Performances
11. Names Of Outstanding Workers9. Crew Evaluation
HBM-12 (01/05) OPTIONAL
Interagency Helicopter Operations Guide - June 2009Appendix B
B-32
Exhibit B-15: Helibase Personnel Performance Rating HBM-13.
HELIBASE PERSONNEL PERFORMANCE RATING
1. Name 2. Fire Name and Number
3. Home Unit Address 4. Agency Responsible for the Fire
5. Incident Position 7. Helibase Type 8. Incident Management Type
9. EvaluationEnter X under appropriate rating number and proper heading for each category listed.
0 - Deficient - Does not meet the minimum requirements of the individual statement.Deficiencies must be identified in remarks.
1 - Needs to Improve - Meets some or most of the requirements of the individual element.Identify improvement needed in remarks.
2 - Satisfactory - Employee meets all requirements of the individual element
3 - Superior - Employee consistently exceeds the performance requirements.
* - Not Applicable
0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3Knowledge of the jobAbility to obtain performanceAttitudeDecisions under stressInitiativeConsideration for personal welfareObtain equipment and suppliesPhysical ability for the jobSafetyCrash rescueOther10. Remarks
13. Rated By (signature) 16. Date
12. Date11. Crew Supervisor (signature): This rating has been discussed with me.
15. Home Unit Address 14. Incident Position
ABRO / TOLC DECK HEB1 / HEB2Rating Factors
Instructions: This rating is to be used only for determining an employees firefighting qualifications. The immediate supervisor will rate each employee. If deficiencies are indicated, explain in item 10.
Qual / Trainee Qual / Trainee Qual / Trainee Qual / Trainee Qual / Trainee Qual / TraineeHelibase Gen HECM / HESM HCWN
6. Dates on Incident
to
HBM-13 (01/05) OPTIONAL
Interagency Helicopter Operations Guide - June 2009Appendix B
B-33
O. Two for One CWN Mgt and/or Standard to Limited Request (HBM-14) (See Exhibit B-16)
1. Purpose. The purpose is to document authorization from the appropriate state or regional Aviation Manager to allow one manager to manage 2 Restricted category or limited use designated helicopters, or to allow a standard category helicopter to be designated for limited use. Refer to Chapter 2 for more information.
2. Applicability. The form is optional at all levels, but authorization by the Appropriate Aviation Manager must be documented.
3. Responsibility for Completion. The form must be completed by the AOBD, ASGS, Helibase Manager, Helicopter Manager, or local Aviation Manager.
4. Posting. The Authorization should be held by the requesting official until the request is no longer needed or is no longer valid.
5. Related Forms. None
Interagency Helicopter Operations Guide - June 2009Appendix B
B-34
Exhibit B-16: Two For One CWN MGT. And/Or Standard to Limited Helicopter Request HBM-14.
TWO FOR ONE CWN MGT. AND/OR STANDARD TO LIMITED HELICOPTER REQUEST
(3) Requestor will notify approving official when helicopter is removed from limited use designation.
Date:
(1) If either the Manager or Aircraft changes from the original request, a new approval will need to be obtained.
(2) Requestor will notify approving official when 2nd HCWN is filled.
Rescinded By: Title:
Date:
Disapproved By: Title: Date:
Approved By: Title:
Rational:
Helicopter Make and Model: N- # A- #
Standard Category Helicopter to be Designated as Limited Use (3)
Helicopter will be used for Buckets, External Cargo, ATGS, HLCO, PSD, IR, OR Aerial Mapping only:
Yes No
A fully qualified Helibase Manager is assigned: Yes No
The helicopters are located side by side at the same helibase: Yes No
A second HCWN is on order with active efforts to fill (2): Yes No
Manager is fully qualified and agrees to manage both helicopters: Yes No
A- #
1. Helicopter Make and Model: N- #
2. Helicopter Make and Model: N- #
One Manager to be Assigned to 2 Restricted Category / Limited Use Helicopters
HCWN Name(1): Last day of HCWN assignment: O- #
A- #
Incident Name:
Requesting Official: Title:
Date of Request:
Agency/Unit:
HBM-14 (01/05) OPTIONAL
Recommended