AF Asset and Activity Management, May 2009

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Headquarters U.S. Air Force

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AF Asset and Activity Management

Col Liesel GoldenAF/A7CA

Langley SAME Luncheon, May 09

“You can judge your age by the amount of pain you feel when

you come in contact with a new idea.” Pearl S. Buck

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Asset Management BLUF

AF CE undergoing significant transformation

Asset Management is foundation for CE transformation

Changes how CE manages mission support activities, integrates requirements, advocates for resources, and allocates funds

Three major Asset Management efforts:

1. AMP Implementation

2. Asset Optimization Tools

3. Space Utilization

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Asset Management:The Big Picture

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Installation Planning

Installation Planning

ExecutionExecution

ResourcingResourcingInvestment Planning(Asset Management)

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Asset Management:Where are we?

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Capability

Time

Act

Plan

Check

Do

11 22 33 XX

# = Incremental Product

= AMPs

= Optimization

Start

= Space Utilization

Iterative process--need your feedback to refine future versions!

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AMP IMPLEMENTATION

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A structured, standardized approach to maximize value and utility of built & natural assets

Manage assets from a holistic portfolio perspective

Standardized processes, levels of service across the AF

Use of IT to analyze data, drive Key Performance Indicators

Making informed asset decisions based on business case principles (risk, cost & benefits)

Spending scarce dollars at the right place and right time for maximum effect

Proven internationally and becoming commonplace in the US

Asset Management:What is it?

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Asset ManagementProcess

Current Requirements

Future Requirements

AssetsAvailable

AssetsRequired

Capability Assessment Gap Analysis

Asset Management Approach

ExistingAssets

Services &Sustainment

UpdateAssets

Renewal

New Assets

Acquisition

Under-UsedAssets

Recover Value

SurplusAssets

Disposal

NonAsset

Solutions

• Determine future requirements• Determine current resources & capacity & condition• Perform gap analysis• Identify opportunities, determine options• Build best business case for decision-makers

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Water Treatment Plant

Water Treatment Plant

CustomerCustomer

WaterSourceWaterSource

Transmission Line

Asset Management:Example Activity

Activity: Provide Water Supply

Level of Service: Water is always available, safe to drink, clear and free from odor, and delivered under pressure

Performance Measures: • Number of outages

• Water quality complies with applicable standards

• Pressure at hydrants meets fire protection codes

• Maximum duration of outages

Targets:• Less than 2 per month

• 100% Compliance

• 100% Compliance

• No outages over 4 hours

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Asset Management:Links Levels of Service to Cost

PredictedCost of Service

PredictedLevels of Service

Risk Management

Activity Management

Adjusted LOS: Respond to 1 event and investigate a second

Decreased CostPrevious LOS: 24x7, respond to 2 simultaneous events

Provide Fire Services

Cost: High

Cost: Lower

Risk Management

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Air Force Core Activities

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Core Activities Components

Provide Facilities

Facilities

Housing

Custodial Services

Flight & Space Operations (except pavements)

Provide UtilitiesEnergy (Water / Wastewater / Stormwater / Electric / Gas / Other)

Provide Transportation

Transportation Networks (Roads & Airfields)

Provide Waste Management

Integrated Solid Waste

Hazardous Waste

Provide Natural Infrastructure

Land Management

Grounds Maintenance

Environment

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AMP Concept

There will be five Activity Management Plans (AMP) per base1. Facilities2. Utilities3. Transportation Networks & Airfield Pavements4. Waste Management5. Natural Infrastructure

AMP formats standardized across the AF Allows standardized LOS and KPIs Allows rollup of data to MAJCOM, HAF for “apples to

apples” visibility, resource advocacy & allocation

AMP drives execution throughout the year Defines how CE provides mission support Documents corporate decisions for knowledge transfer Linked to CE Strategic Plan

1111 Similar to Family Housing Master Plans

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AMP Process

STEP 1:AF Activity PM populates AMP Tab B (LOS, Perf.)

STEP 2:Base Tab OPRs populate AMP Tabs

STEP 3:Base Activity Specialist leads Tab integration to build AMP

STEP 4:Base CEAO leads integration of all AMPs into BCAMP

STEP 5:BCAMP vetted through CE, WG leadership for approval

So how will an Activity Mgt Plan (AMP) be created and used at a typical AF base?

Critical Tenets• AMPs & AMP process must be standardized across the AF• Team dialogue to integrate across traditional CE stovepipes

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MARNOVJAN2009

JUL SEP

AMP ImplementationAPRDEC FEB AUG

OCT2008 MAY JUN

Implementation Engine Room

Launch Phase (Bases Create AMPs)

Facilitates

Create BCAMPS / MCAMPs(May – Dec)

Enables

War Council

Optimization Tool Development

Interim A-File DevelopmentLong-term IT Solution ECD: TBD

Create AF AMPs(mid-Nov – mid-Feb)

Pre-Launch Phase

Pre-Launch #1Validate Existing Data

Pre-Launch #2Load On-the-Shelf Req’ts

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ASSET OPTIMIZATION

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Asset Optimization

Before:

Lack of common approach prevents holistic analysis

After:

Common approach allows AF-wide holistic analysis

Base #1 Projects A: 84 B: 87 C: 99

MAJCOM # 1 Projects X: 92 Y: 96 Z: 99

AF #1 Project AF: 99

Base # 1 Projects A: 4 B: 23 C: 56

MAJCOM # 1 Projects X: 3 Y: 14 Z: 45

AF #1 Project AF: ???

Where do I invest my next dollar?

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Asset Optimization

Prioritizes requirements based on cost, risk, benefit

Two major components:

Mission Dependency Index (MDI) = Relative asset importance Created CATCODE-level interim MDI scores Air Force Mission perspective--not MAJCOM specific Implemented in ACES-PM / RP by ELSG

Facility Condition Index (FCI) = Relative asset condition FCI = [ (SRM Requirement) / (PRV) ] Beta tested with Joint Basing surveys Pilot testing with Nuclear-Related Facilities assessments

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Asset Optimization: Investment Planning Concept

17FC& MDI Work Together to Provide an Initial Prioritization

Mis

sio

n D

epen

den

cy I

nd

ex

High

Low

Facility Condition Better Worse

Priority for Sustainment

Funding

Priority for Repair

Funding

Consider for Transfer or

Privatization

Consider for Demolition or

Disposal

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M-6 SPACE UTILIZATION

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Space UtilizationSummary

Adopting standardized classification methodology / terminology

Creating Playbook Describe roles & responsibilities Describe CAD requirements--must be editable! Describe data elements Data Collection techniques Common Documents: Definitions, References, Training

Fielding S-File reporting tool

Bridge solution until NexGen IT -- A7C: Field by Sep 09

Takes space data gathered in standardized format and creates vacancy & occupancy reports visually on IGI&S viewer

Providing training for Managers and Technical Staff

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Net (USAF)

"Net" = Office space

Space UtilizationTerminology

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Net (USAF)

Usable

"Usable" = Office space + Common areas

Space UtilizationTerminology

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Net (USAF)

Usable

Rentable

"Rentable" = Office space + Common + Circulation - Vertical penetrations

Space UtilizationTerminology

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Net (USAF)

Usable

Rentable

Interior Gross

"Interior Gross" = Office space + Common + Circulation + Vertical penetrations

Space UtilizationTerminology

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Net (USAF)

Usable

Rentable

Interior Gross

Exterior Gross

"Exterior Gross" = Complete Footprint

Space UtilizationTerminology

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Space UtilizationPlaybook

Playbook standardizes process -- Incorporates best practices

M-6: OPTIMIZE SPACE UTILIZATION – OVERALL PROCESS – Version: 03/06/2009

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Start

End

1.1. Educate Management &

Stakeholders; Conduct Stakeholder Workshops

2.1. Conduct Facility Manager

Interviews

2.2. Record Building Exterior Measurements

2.4. QA / QC Data

2.3. Gather Installation CIP & Aerial Imagery for

GIS

3.3. Categorize Space Assets (by

category)

3.2. Record Building Interior Measurements

(BOMA adapted template)

3.4. Generate CAFM Asset

Layers

3.1. Conduct Walk Around / Survey of

Facilities

1.2. Prepare Field Survey

3.5. Attribute CAFM Asset

Layers & Update CAFM Database

3.6. QA / QC Data

4.1. Compile Data in Standard

Format

6.0. Maintain / Update Space

Data

4.3. Provide Data for Space Request /

Consolidation / Demolition

= Involved in Process= Decision Point

= Process StepShape Key

= On-Page Reference= Not Involved in Process

= Off-Page Reference = Start & End

5.2. Conduct Move Planning &

Management (Hoteling)

4.2. Review Data

5.1. Request Space

Optional

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Space UtilizationS-File Tool

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Color code facility floor plan by space type, unit or primary category code

Space UtilizationS-File Tool

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Multiple automated reports to generate real time data and calculations

Space UtilizationS-File Tool

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B240SW Wing Tinker AFB

B240SW Wing Tinker AFB

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OSCRE Space UseClassifications

OSCRE Space UseClassifications

ACES-RP Data: Category Code

ACES-RP Data: Category Code

ACES-RP Data: Category Code

ACES-RP Data: Category Code

Space UtilizationFuture State

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The Asset Mgt Journey…

We are moving incredibly fast… …but we have a long way to go! We’ll get there together as a team

2006

2009

20xx?

If you don’t like change, you’re going to like irrelevance even less.

General Eric Shinseki

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QUESTIONS?