AES Facts and Funding · AES Facts and Funding Review ... •Sep 28: FSG Meeting to discuss Form 30...

United States Department of Agriculture(USDA)

The Agricultural Experiment Station(AES)

AES Facts and Funding

Overview

• History and overview of AES

• USDA-NIFA Grant Funding

• Form 30 Introduction and Instruction

• Timeline of the Form 30 processing

History and overview of AES

• Morrill Act 1862 (Morrill Land-Grant Colleges Act)

o Encourage studies in agriculture AND engineering.

o Funding used for infrastructure (personnel, textbooks,

labs, etc). No funding for buildings.

o Nearly all land grant colleges are public (exceptions:

Cornell University, University of Delaware, and

Massachusetts Institute of Technology).

History and overview of AES

• Morrill Act 1862 (Morrill Land-Grant Colleges Act)

o Many State land grant colleges have “A&M” (agricultural

and mechanical”) in the name.

o Maintain status as a land grant colleges, among the

numerous programs administered/maintained must be

agriculture, engineering, and Reserve Officers’ Training

Corps (ROTC).

History and overview of AES

• Morrill Land-Grant Acts (1862 and 1890)

• 1890 Expansion

o Addressed discrimination issues.

o Granted cash funding rather than land.

History and overview of AES

• Agricultural Experiment Stations (AES)

Definition: A scientific research center that

investigates difficulties and potential improvements to

food production and agribusiness. Experiment station

scientists work with farmers, ranchers, suppliers,

processors, and others involved in food production

and agriculture.

History and overview of AES

• Hatch Act of 1887 created Agricultural

Experiment Stations (AES) in the US.

• 1914 Smith-Lever Act provides funding for

Cooperative Extension Services (CES).

• 2009: CSREES becomes National Institute of

Food and Agriculture (NIFA).

History and overview of AES

• National Institute of Food and Agriculture (NIFA)NIFA research formula funding programs for land grant

universities

- Hatch

- Multistate Research (a subset of Hatch)

- Animal Health

- McIntire-Stennis (currently no funding to UCD)

AES Information and Resources

• UCOP AES Information: • http://www.ucop.edu/academic-personnel-programs/programs-and-initiatives/faculty-resources-advancement/faculty-handbook-

sections/agricultural-experiment-station.html (History of AES in California)

• http://www.ucop.edu/academic-personnel-programs/programs-and-initiatives/faculty-resources-advancement/faculty-handbook-

sections/cooperative-extension.html (Cooperative Extension information)

• AES Statewide programs/Research Fields and Facilities

Giannini Foundation of Ag. Economics

Wildland Resources Center

Mosquito Control Research Program

Kearney Foundation of Soil Science

Integrated Pest Management Project

Slosson Endowment Fund (for the advancement

of horticulture)

USDA-NIFA Grant Funding

• Competitive Grant (Non-Formula Federal Funds)

• Capacity (Federal Formula Funds)

• Congressional Directed Funding

USDA-NIFA Grant Funding

• Competitive Grant (Non-Formula Federal Funds)

• NIFA competitive programs include:

o National Research Initiative (NRI)

o Small Business Innovation Research Program (SBIR)

o The Agriculture and Food Research Initiative (AFRI)

o Specialty Crop Research Initiative (SCRI)

USDA-NIFA Grant Funding

• Competitive Grant (Non-Formula Federal Funds)

o Awarded to applicants upon the recommendation of a

peer-review panel via a competitive process.

o Non-Formula Federal Fund proposals are submitted

initially through Grants.gov.

o Awarded projects are imported into the Research,

Extension, and Education Project Online Reporting Tool

(REEport) from grants.gov.

USDA-NIFA Grant Funding

• Competitive Grant (Non-Formula Federal Funds)

o Awarded funding of project dependent upon submission

of project to NIFA in REEport.

o FTE for the project is usually based off awarded budget

and provided by department account manager at

direction of Principle Investigator (PI).

USDA-NIFA Grant Funding

• Competitive Grant (Non-Formula Federal Funds)

o REEport Process

- Email from NIFA to PI and the station coordinator (ANR)

notifying “more information needed”.

- ANR forwards this email to AES Assistant Site Coordinators

(Dean’s Office staff).

- Dean’s Office staff then assign a REEport project number

(CA-D- [A B C] – [1 2 3 4] – [CG/OG/SG]) (depending on type of

project)

USDA-NIFA Grant Funding

• Competitive Grant (Non-Formula Federal Funds)

o REEport Process

- Dept personnel fill in basics of the imported project initiation

using the project number provided to them by the dean’s office

staff

- Effort/FTE is provided using the percent effort from the budget,

or provided by the PI. Sub-recipients are included in the FTE

calculations as well.

- Email the Dean’s Office AES Assistant Site Coordinator/s

informing them that the project is ready to be submitted for

USDA-NIFA Grant Funding

• Competitive Grant (Non-Formula Federal Funds)

o REEport Process

- Email the Dean’s Office AES Assistant Site Coordinator/s

informing them that the project is ready to be submitted for

review.

- DO NOT submit the project in REEport. AES Assistant Site

Coordinators will finish the submission process in conjunction

with ANR.

USDA-NIFA Grant Funding

• Capacity Grant Funding – AKA: Formula Funds

o Appropriated (funded) to states on the basis of statutory,

population-based formulas and directed, to state AES,

the CES, and Cooperative Forestry Programs.

o UCD receives no funding for Forestry, which is why we

put “0%” in the Forestry component of the project

initiation in REEport.

USDA-NIFA Grant Funding

• Capacity Grant Funding – AKA: Formula Funds

o Recipient States are required to match federal formula

dollars with nonfederal ( for UCD,19900 funds)

contributions.

o All UCD faculty with an AES appointment are required

to maintain at least one active capacity funds (formula

funds) project at all times, or the department will forfeit

funds.

FFY 14-15 Financial Reporting

All AES-related expenses: $196,963,094Of this total, the breakdown was:$ 3,359,653 USDA NIFA Federal Formula Funds$16,966,993 USDA Competitive (Non-Formula) Funds $62,881,249 State Appropriations/State Grants$50,333,701 Other Federal Research Funds$63,421,498 Non-Federal Research Funds

USDA-NIFA Grant Funding

• Congressional Directed Funding

o Congress directs NIFA to fund and administer certain

programs each year through special appropriations

accounts.

o Generally, these programs are excluded from the

president's annual budget submission to Congress.

USDA-NIFA Grant Funding

• Congressional Directed Funding

o Examples of projects include:

- Expert Integrated Pest Management (IPM) Decision Support System

- Global Change, UV-B Monitoring

- IPM and Biological Control

- Minor Crop Pest Management, IR-4

- Minor Use Animal Drugs

AES Facts and Funding Review• AES: Agricultural Experiment Station

o Supported by USDA NIFA

• Formula Funding to support AES Researcho Federal appropriations via Hatch Acto Distributed to universities, not individual PI’s or projects

• College formula for spending Federal Formula Funds allocated to CA&ES: Form 30o Direct charge faculty personnel costso Increase fund flexibility (depts get 19900 savings)o Decrease workload (fewer PPS entries, corrections to

ledger, etc.)

Questions about NIFA

Grant Funding?

Form 30 Introduction and Instruction• Roles and Processing

Dean’s Office/Analyst Alley(DO/AA)

Departments

Prepare and send the Form 30 and instructions (AK, the Form 30 Call)

Provide effort commitment for all faculty and identify which PIs who are NOT good candidates for directly charged personnel costs.Return Form 30 to DO/AA.

Create new or charge existing Chart L FFF accounts

Enter PPS changes for direct charging

Transfer Federal Formula Fund and release 19900 savings

Form 30 Introduction and Instruction

• Departments are asked to indicate how much effort is committed for each faculty member

• Identify faculty who will NOT be good candidates for direct charging:

What the Departments will receive FROM Analyst Alley

What the Departments will return TO Analyst Alley

Determining Effort CommitmentFIS Decision Support: https://dafisds.ucdavis.edu/

Determining Effort Commitment

Determining Effort Commitment

OR

Determining Effort Commitment

Determining Effort CommitmentAn example faculty with a single commitment entry:

Determining Effort CommitmentAn example faculty with multiple commitment entries, but low committed effort:

Determining Effort CommitmentAn example faculty with multiple commitment entries no available effort – not a good candidate:

• Enter commitments for all faculty listed as found in the Effort Commitment System, along with any pending commitments you are aware of that are not yet listed in the system.

• “X” out faculty considered unlikely candidates to be direct charged.

• Return the Form 30 to Analyst Alley as soon as possible.

What the Departments will receive FROM Analyst Alley What the Departments will return TO Analyst Alley

Form 30 Timeline:

• Sep 28: FSG Meeting to discuss Form 30

• Sep 29-Oct 14: Analyst Alley to create list of active and in process projects for

Form 30

• Oct 17: Analyst Alley to send Form 30 to departments

• Oct 24: Department deadline to provide effort commitments for all listed faculty

and identify faculty who are not good candidates for direct charging

• Oct 25-Nov 7: Analyst Alley does faculty calculations and creates new

accounts for direct charging.

• Nov 7: Analyst Alley sends Form 30 and PPS instructions to departments

• Nov 7-22: Departments enter direct charges into PPS before the November

monthly compute (11/22 is MOA date)