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3333CH
AP
TE
R
General-Purpose
APPLICATION SOFTWARE
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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Competencies
Discuss common features of most software applications
Discuss word processors and word processing features
Describe spreadsheets and spreadsheet features
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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Competencies cont.
Discuss database management systems
Describe presentation graphics
Discuss integrated software
Describe ways to share data between applications
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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Application Software
Basic applicationsCalled general-purpose or productivity applications
Common typesWord processors
Spreadsheets
Database management systems
Presentation graphics
Specialized applications (graphics programs, audio, video editors, multimedia
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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Common Features
Graphical User Interface (GUI) –graphical elements called icons
WindowsContain document, program
message
Menus
Toolbars
HelpNote: DOS
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Toolbars
Commonly used commands
Contain shortcuts
Most common Standard
Formatting Open Save Print
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Web Based Applications
Access to applications stored on web sites
Application service providers (ASP)Special sites
Allows access to Web-based applications
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For application to be used a copy of the program is read into the memory.
Special website ASP allow access to their applications programs.
To use the web based application connect to the ASP.copy the application to the memory.
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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Word Processors
Used to create text-based documentsMemos, letters, and faxes
Newsletters, manuals, and brochures
Three most widely used word processing programs
Microsoft Word
Corel WordPerfect
Lotus WordPro
Homework 1
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Word Processor Features
Word Wrap
Editing Thesaurus (glossary)
Spelling and grammar checkers
Find and Replace
FormattingFont and font sizing
Character effects
Bulleted and numbered lists bo
ld
italics
colors
sizesize
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Creating a Report
Header and Footer
Footnote and referencesInsert reference
Table
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Spreadsheets
Programs that manipulate numeric data
Three most widely used spreadsheet programs Microsoft Excel
Corel Quattro Pro
Lotus 1-2-3
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What is Quattro Pro ?
Corel's spreadsheet program. Part of Corel's WordPerfect Office suite.
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Lotus 1-2-3 is an integrated software package capable of performing three specific functions:
Electronic Spreadsheet/Worksheet-This function performs calculations and analysis of numerical data.
Database Management-This function lets you manage great amounts of information and perform queries that can sort and extract the required information.
Graphics-This function allows the user to represent the data analyzed in a pictorial fashion that makes the data easier to understand and analyze
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Spreadsheet Features
Workbook files (one or more worksheet)
Worksheets
Formulas
Functions
Analytical graphs or charts
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Creating a Sales Forecast
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Creating a Chart
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Database Management Systems DBMS (Database Manager, relational DB)
A collection of related data
Sets up a structure for data storage
Three most widely used database programsMicrosoft Access
Corel Paradox
Lotus Approach
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Corel ParadoxLotus Approach
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Database Features
Data is organized into related TablesRecords (row- all data of the person, action)Fields (column- fields of data, country, P.O.box)Data value
Record sortingQueries (request for specific data contained in a database in one or more tables)
Forms (reflect the contents for one record in a table)
Reports
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Creating a Database
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Creating a Query
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Presentation Graphics
Programs that create visually interesting presentations
Three most widely used presentation programs Microsoft PowerPoint
Corel Presentations
Lotus Freelance Graphics
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Corel Presentations
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Lotus Freelance Graphics
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Presentation Graphics Features
Slides
Design templates
Special effects
AutoContent wizard
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Creating a Presentation
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Integrated Packages
A single program that provides the functionality of a widely used program
Popular with many home users
Classified as personal or home software
Advantages are cost and simplicity
Disadvantages are limited functions
Popular packages are Microsoft Works & Apple Works
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Microsoft Works Apple Works
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Software Suites
Collection of separate application programs sold as a group
Four types of suites Productivity suite (business suite, word, presenation, lotus smart suite
Personal suite (Microsoft work suite fig 3.17)
Specialized suite( graphic suite- chapter 4)
Utility suite (Norton system chapter 5)
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Sharing Data Between Applications
Copy and paste
Object linking and embedding (OLE)Powerful and useful features
Connects separate applications
Supports sharing and exchanging files
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Object Linking
A link is made from the source file to the destination file
Use when you want the destination document to contain the most updated data
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Object Embedding
Object from the source file is embedded in the destination document
Object becomes part of the destination document
Changes made to the embedded object not reflected in the original source file
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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A Look to the Future Web-Based Application Software
Use the Web to connect to an application service provider
No programs to install
Allows for a simpler and cheaper computing system
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Key Terms
analytical graph (70)
application service providers (asp)(63)
application software(62)
AutoContent wizard (77)
basic applications (62)
bulleted list (66)
business suite (80)
button (62)
cell (69)
character effects (66)
chart (70)
column (69)
database (74)
database management system (DBMS) (74)
database manager (74)
destination file (81)
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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Key Terms
dialog box (62)document (66)drop-down menu (62)editing (66)field (74)find and replace (66)font (66)font size (66)form (74)format (66)
formula (69)function (69)general-purpose applications (62)grammar checker (66)graphical user interface (GUI) (62)Help (62)home software (79)home suite (80)
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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Key Terms
icons (62)integrated package (79)label (69)master slide (77)menu (62)menu bar (62)numbered list (66)numeric entry (69)object embedding (81)
object linking (81)object linking and embedding (OLE) (81)personal software (79)personal suite (80)pointer (62)presentation graphic (77) productivity applications (62)productivity suite (80)
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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Key Terms
pull-down menu (62)query (74)range (70)recalculation (70)record (74)relational database (74)report (74)row (69)sheet (69)
slide (77)software suite (80)sort (74)source file (81)special-purpose application (62)specialized applications (62)specialized suite (80)spelling checker (66)
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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Key Terms
spread sheet (69)
standard toolbar (62)
system software (62)
table (74)
text entry (69)
thesaurus (66)
toolbar (62)
user interface (62)
utility suite (80)
Web-based application (63)
what-if analysis (70)
window (62)
word processor (69)
word wrap (66)
workbook file (69)
worksheet (69)
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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FAQs
What is a graphical user interface?
What are the advantages of using a web-based application?
What kind of documents can I create with a word processing program?
What is the difference between a spreadsheet and a worksheet?
What is a relational database?
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
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Discussion Questions
What are the major differences between a spreadsheet and a database?
Discuss the features you can use to enhance a presentation.
Why are integrated packages popular? Why not use a software suite? Discuss.
Describe the two methods for sharing data between applications.
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Fill the table
Application Name Toolbars Interface User
Corel WordPerfect
Lotus WordPro
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