2A AREA D MARCHING CONTEST - texasmusicforms.com MARCHING/2017-2… · 2A AREA D MARCHING CONTEST...

2AAREADMARCHINGCONTEST

RocketField,Robinson,TX

October28th2017

Directors,

Firstofall,congratulationsonadvancingtotheAreaDMarchingContest!Weareexcitedtobeyourhost

forthedayandaimtomakethisdayasstressfreeaspossible.

Pleasereadthroughthefollowinginformationcarefully.Everyeffortisbeingmadetoensureasmooth-running,successfulcontest.Thefollowingisinformationyouwillneedtoknow.ContestLocationsStadium-RocketField

500W.LyndaleAve.

Robinson,TX76706

Director/BandCheck-inandTruck/TrailerParking

RobinsonJuniorHigh

410W.LyndaleAve.

Robinson,TX76706

SpectatorParking/StadiumEntrance

RobinsonHighSchool

700W.TateSt.

Robinson,TX76706

Bus/Truck/Trailer

Allbuses/trucks/trailerswillenteronW.LyndaleAvenue.Atthe4-waystop,continueonW.Lyndale

throughthebarricadesandparkatRobinsonJuniorHigh.TrucksandTrailerswillcontinuealittlefurther

tothetruck/trailerparking.

AllspectatorswillparkatRobinsonHighSchoolandenterthroughthemaingateofthestadium.

Pleasefollowtheseguidelinesforequipmentunloadingandtruck/trailerparking.Allequipmentvehicles

willparkandunloadintheparkinglotclosesttothestadium.Buseswillparkandunloadinthe

CafetoriumparkinglotatRobinsonJuniorHigh.Thevehiclesmaystayparkedinthatareauntilthe

conclusionofthecontest.

Director/BandCheck-in(fromW.LyndaleAve.)Uponarrivalandparking,allgroupswillneedtocheck-inatthecheck-intable.Thecheck-intablewillbe

locatedontheCafetoriumporch,locatedatthefrontofthebusparkinglot.Atcheck-inyouwillreceive

wristbands,mealtickets(ifyoupurchasethem)andanyinformationalupdatesyoumightneed.

Pleasehaveallnecessaryformsandpaymentreadyatcheck-in.

AdmissionAdmissiontotheAreaDmarchingcontestis$5.PreschoolagedchildrenareFREE.Anyschoolofficials

and/orthosepresentingaUILbadgewillbeadmittedfree.Spectatorswillbegivenawristbandsothat

aftertheinitialpayment,theymayenterandexitfreely.Pleaseannouncetoyourparentsthatadmission

willbeCASHONLY.

RestroomsRestroomswillbeavailableinsideoftheRJHSCafetorium.Theserestroomsarenottobeusedas

changingfacilities.Thankyouinadvanceforaddressingthiswithyourband.

ConcessionsTheRobinsonBandBoosterswillrunafullconcessionstandforthedurationofthecontest.The

RobinsonBandBoostersarealsoofferingbothalunchanddinnerpackageforyouandyourband,should

youchoosetoparticipate.Yourpatronageisgreatlyappreciated.

WarmUpYouwillstageinthereadyarea5minutesbeforeyourassignedWarmUptimebegins.Abandwillbe

warmingupintheareaasyourbandarrives,thereforepleaseenterthisareaquietlywithnocadence.

Eachdirectorisresponsibleforenteringandexitingthewarmupareaattheappropriatetime.Pleasenotethetimesonyourschedule.Thewalkfromthewarmupareatotheperformancestagingareaisfairly

short.Regardless,youmustleavetheWarmUpareaatyourrespectivetimes.

MovingtoRocketFieldAsbandsexitwarmup,theywillproceeddownW.LyndaleAve.andenterthestadiumthroughtheNorth

side,Visitorentrance.Averyshortpartoftheterrainleadinguptothestadiumisgravel;pleaseplan

accordinglywithyourfrontensembleequipment.

WaterStationAwaterstationwillbeavailableasyouenterandexitthefield.Pleaseremindstudentstousethe

trashcansprovidedfortheirwatercups.Priorityforwaterwillbegiventothebandenteringthestadium

fortheirperformance.

FieldEntry/ExitFieldEntry-Allwinds/percussion/guardwillenterfromtheNorthendofthefield.Allenteringbands

willbestagedontheturfbythescoreboard.Stagingwillhappenwhiletheexitingband’s2minutefield

exitclockisrunning.

FieldExit-onceyourperformanceisfinished,bandswillexittothehomeside,andproceedallthewayto

thetrack.Exitingbandswillturntotheirright,continueonthetrackandexitoutthesamegatethey

enteredin.Exitingbandsmaybeheldinplaceinordertofacilitatetheentranceofthenextband.The

entranceoftheperformingbandtakesprecedenceovertheexitofthepreviousband.

FieldPowerPowerislocatedonthe50-yardlineonthetrack,onayellowextensioncord.Pleasefeelfreetousethis

asasourceofpower.

JudgesJudgeswillbelocatedontopofthepressbox(assumingniceweather).Remindstudentsthatthe

concessionstand,restrooms,andstagingareaarevisiblebythejudges.AsusualattheAreaMarching

contest,thereare3musicjudgesand2marchingjudges.2judgesfrommusicand2judgesfrom

marchingwillrotatecaptionsbetweenprelimsandfinals.

Yourjudgesare:

CharlesCabrera,Jr.-Robstown(Music) KyleFriesenhahn-McQueeney(Music)

LelandSharrock-SanAntonio(Music/both) RolandoMolina-Kingsville(Marching)

TomSoRelle-Lubbock(Marching)

TimingAreaDwillbefollowingUILclockprotocolandrunningtheclockfromthestadiumscoreboard.Timing

penaltieswillbeassessedanddeterminedbyTonyClines,ExecutiveSecretaryofRegion8andAreaD

contestchairman.

Bandsmayusethe5-minutefieldentranceinanywaytheydeemappropriateinordertopreparefortheir

performance.Theannouncementofeachbandwilloccurwith45secondsremainingofthe5-minute

clock.Theactualtimingandadjudicationfortheshowwillbeginattheendofthe5-minutes.Theofficial

performanceclockwillcountdowncompletelythroughthe8-minuteallottedperformancetimeaswell

asthe2-mintuefieldexittime.Attheconclusionoftheperformancethepostscriptwillberead.Oncethe

2-minutefieldexitiscomplete,thefieldmustbeclearofallequipment,instruments,andprops.

VerificationandResultsResultswillbeannouncedattheconclusionofbothprelimsandfinals.Onedirectorfromeachbandwill

needtoverifyscoringandresultsbeforetheannouncementoccurs.Verificationwilloccuratthe

designatedlocationannounced.

SeatingofBandsOnceyourperformanceiscomplete,bandsmaybeseatedoneitherthehomesideorthevisitorside.

Pleasenote-inordertoaccommodateasmanybandsonthehomesideaspossible,pleaseseatyourband

ascompactlyasyoucan.

AnnouncementofAdvancingBandstoFinals/StateMarchingContestAdvancingbandswillbeannouncedattheendofprelimsforfinalsandattheendoffinalsfortheState

MarchingContest.Onedirectorfromeachperformingbandshouldreporttothedesignatedmeetingarea

attheconclusionofbothprelimsandfinals.

SpiritWearPepWearwillbepresentforthedurationofthecontest.Theirtrailerwillbelocatedbetweenthehome

sidestandsandtheconcessionstand.

ContestOfficeTheContestofficewillbeinthepressboxofthestadium.Thisisnotapublicarea.Onedirectorfromeachbandwillbecalledattheconclusionofbothprelimsandfinals.

QuestionsShouldyouhaveanyquestionsregardingUILrules,performanceregulations,electronics,etc.please

contactTonyClines,AreaDContestChairmanat254-644-5128ortcreg8@gmail.com.

Shouldyouhaveanyquestionsabouttheperformancesite,pleasedonothesitatetocallWylieGoreor

RobinWilliamson.

RobinsonHighSchoolBandOffice-254-662-3840ext.582

WylieGore(cell)-325-668-4074

RobinWilliamson(cell)-254-224-1590

WeareveryexcitedtohosttheAreaDmarchingcontest.Itisourgoaltomakethiscontestdayasstress

freeaspossible.Pleaseletusknowifthereisanythingwecandotoserveyoubetter!

Sincerely,

WylieGore

DirectorofBands

RobinsonISD

InclementWeatherContingencyPlan

IntheeventofinclementweatherduringtheMarchingContestatRobinsonHighSchoolandRocketField,

thefollowingproceduresshouldbefollowed:

1. TonyClinesorthecontesthostwilldeclarea“SevereWeatherDelay”andthecontestoperationswillcease.

2. Thetimewillbenoted.3. An“allcall”willgooutontheradiosandcellphonesadvisingconteststaffofaweatherdelay.4. Theannouncerwillannouncethatallbandsandspectatorsshouldseekcoverimmediatelyand

returntotheirbusesandvehicles.

5. Ifthereisabandonthefieldperforming,theywillbeallowedtofinishtheirperformancebeforereturningtotheirbusesorRobinsonJuniorHighSchool.

SevereWeatherorLighteningDelay

1. Bandsinthewarm-upareawillbegiventhechoiceofgoingintotheRobinsonJuniorHighCafetoriumorreturningtotheirbuses.

2. OncebandsreachtheCafetorium,theywillnotbeallowedtoplayorrehearse.3. Oncetheallclearifgiven,bandsandspectatorswillbegiventimetogetbackintoplace.4. Oncegroupshavereturnedtotheirplacea30minutewarm-upwillbeginandthecontestwill

proceed.

TornadoWarningorSevereThunderstormAcitivity1. Studentsinthewarm-upareaandeveryoneinthevicinityofthebusparkingwillbeaskedto

relocatetotheRobinsonJuniorHighSchoolCafetorium.Allcontestoperationswillberelocatedto

RobinsonHighSchool.

2. Anybandenroutefromwarm-uptothestadiumwillbedirectedbacktotheJuniorHighCafetorium.

3. Anybandperformingwillbeescortedtothefieldhouse.4. SpectatorsmayberelocatedtoRobinsonHighSchool.

Pleaseseeattachedcampusmapforadditionalguidanceconcerningthefunctionofthecontestandsafetyprecautions.

Robinson Band Boosters 2017 Pre-Ordered Meal Packages

Option # 1 Option #2

Bush’s Chicken Hamburger

2 Tender Rolls (Cheese \ Vegs available)

Bag of Chips Bag of Chips

Fountain Soda or water Fountain Soda or Water

$5.00 $5.00

School Name:_________________________________________________

Director/Chaperon Name:_____________________________________

Contact Cell phone#____________________________

Meal package: Option 1 — ___________ @ $5.00 = ___________

Option 2 — ___________ @ $5.00 = ___________

Time you want meals ready for delivery:_________________________

Total Amount paid:________________ cash check (please circle)

Please make checks payable to: Robinson Band Boosters

Meals will be ready for pick up after the time requested for delivery

Tickets for meals with instructions will be given at check in

Email form back to Robinsonbandboosters@gmail.com