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All Hands Meeting
2019 Health Services
22 March, 2019
Brought to you byHSPAC EC
HSPAC.USPHS@gmail.com
Agenda• Introduction• CPO Remarks• HSPAC Chair Report• Questions and Answers• HSPAC Subcommittees Updates• Professional Advisory Group Updates• HSPAC Liaisons• Special Announcement(s)• Questions and Answers
Chief Professional Officer
CAPT Jeanean Willis Marshjwillis@hrsa.gov
#WeAreCorpsStrong Health Services CPO
Updates from the CPO• The CPO Board PAC Model Charter Competencies regarding Deployment Roles Follow‐up to ASH Presentation
• PAC Initiatives and Activities Celebrate HSPAC 2019 Readiness! 2019 Symposium Professional Core Competencies Program Toolkit
• CCHQ Policy Updates Involuntary Separation
#WeAreCorpsStrong Health Services CPO
2019 HSPAC Chair
CDR Simleen KaurSimleen.kaur@fda.hhs.gov
#WeAreCorpsStrong 2019 HSPAC Chair
HSPAC Chair Remarks
#WeAreCorpsStrong 2019 HSPAC Chair
• HSPAC • Structure• Hierarchy• Leadership• Executive Board
• State of Health Services Category• HSPAC Communications• HSPAC In Review• Work in Progress
HSPAC Structure and Leadership
#WeAreCorpsStrong 2019 HSPAC Chair
HSPAC Structure
Subcommittees (11)
Subcommittees (11)
Professional Advisory Groups
(10)
Professional Advisory Groups
(10)
Ad‐Hoc Workgroups
(4)
Ad‐Hoc Workgroups
(4)
HSPAC ChairHSPAC Chair
HSPAC Chain of CommandHSPAC Chain of Command
Senior Officer Consortium Senior Officer Consortium
Exe. Secretary & Recorder
Exe. Secretary & Recorder
HS CPOHS CPO
HSPAC Liaisons
(5)
HSPAC Liaisons
(5)
#WeAreCorpsStrong 2019 HSPAC Chair
Executive BoardExecutive Board
HSPAC StructureStructure Definition Distinction
HSPAC Subcommittees A subdivision of the HSPAC organized for the purpose of furthering the mission of the PAC
Led by an HSPAC Voting Member(s)
Long‐term need Multiple‐Projects
HSPAG Discipline specific advisory organization under the HSPAC
Serve as the lead of the discipline for the HSPAC and the Commissioned Corps
10 distinct disciplines Responsible for staying
abreast of issues and topics related to the specific discipline
HSPAC Ad‐Hoc Workgroups
An ad‐hoc subdivision of the HSPAC organized for the purpose of meeting a short‐term need for the PAC
Led by an HSPAC VM or non‐VM
Short‐term need Project specific
HSPAC Liaisons Serve as a link to assist communication between HSPAC and other groups such as AMSUS, COA, JOAG, PACE
Led by HSO as an appointed member of the group
#WeAreCorpsStrong 2019 HSPAC Chair
HSPAC and PAG HierarchySubcommittee Structure Leadership
TitleLeadership Status
Primary Subcommittee Chair VM only
Co‐Chair(s) VMs or Non‐VMs
Secondary Teams Lead(s) Non‐VMs only
Ad‐Hoc Workgroup Structure Leadership
TitleLeadership Status
Primary Workgroup Lead(s) VMs or Non‐VMs
PAG Structure LeadershipTitle
Leadership Status
Primary PAG Chair VM only
Chair‐Elect VM
Secondary Subgroup Chair VM
Co‐Chair Non‐VM only
Tertiary Teams Lead(s) Non‐VMs only
#WeAreCorpsStrong 2019 HSPAC Chair
HSPAC Organization
#WeAreCorpsStrong 2019 HSPAC Chair
Health Services Leadership
#WeAreCorpsStrong 2019 HSPAC Chair
• 2019 Leadership Quick Links on HS Website HSPAC Organization Chart 2019 Leadership Profile
Members page: https://dcp.psc.gov/OSG/hso/about‐members.aspx
• 2019 Roster: HS Subcommittee: https://dcp.psc.gov/OSG/hso/subcommittees.aspx
PAGs: https://dcp.psc.gov/OSG/hso/pags.aspx
Executive Board• Consists of:
HSPAC Chair HSPAC Chair‐Elect (once selected) Communication Subcommittee, Chair Policy and Procedures Subcommittee, Chair PAG Liaisons (2): Clinical and Non Clinical* Executive Secretary and Recorder
• Meets every two months• Discusses pertaining issues related to the category • Leadership is encouraged to bring topics/issues to the board• Based on the topic, the board invites Subcommittees, PAGs and/or
Ad‐hoc workgroups to the meeting• Puts forward the topic in Voting Membership or PAG Leadership for
further discussion and consensus, if possible• Executive Board page…soon be added to under “About HSPAC” on
website*new addition in 2019
#WeAreCorpsStrong 2019 HSPAC Chair
State of Health Services Category
#WeAreCorpsStrong 2019 HSPAC Chair
Total Force Strength• 1,212 Strong as of 1st March 2019 Change of ‐38 officers since this time last year 3rd largest category behind Nurse (1,440) and Pharmacy
(1,312)
#WeAreCorpsStrong 2019 HSPAC Chair
1
201
471
414
112
3 100
50
100
150
200
250
300
350
400
450
500
RADM CAPT CDR LCDR LT LTJG ENS
HSOs by Rank
Total Force Strength• HSOs Called to Duty in Past Year (as of 1st March 2019): 26 Includes SRCOSTEPs & USUHS students Majority Physician Assistants & Social Workers
#WeAreCorpsStrong 2019 HSPAC Chair
6987
4994
12347
168351
43174
7
0 50 100 150 200 250 300 350 400
BASPAGDHPAGHAPAGHITPAGMLSPAG
OPAGPAPAGPHPAGPSYPAGSWPAG
SRCOSTEPStudent
HSOs by Discipline
Total Force Strength
#WeAreCorpsStrong 2019 HSPAC Chair
Number of USPHS Officers Deployed since 2017: 3,623+Category with most deployments?
Health Services Category!!!
HSOs have deployed 1010 times since 1/1/2017
Dental 57 HSOs 1010 Scientist 275
Dietician 64 Medical 232 Therapist 83
Engineer 149 Nurse 878 Veterinarian 11
EHO 144 Pharmacist 720 Total: 3623
HSPAC Communications
#WeAreCorpsStrong 2019 HSPAC Chair
Communication• HS List serve:
Note from CPO or HSPAC Chair: as needed‐ important message from Executive Leadership.
Special Announcement: as needed‐ information requiring immediate attention that impacts HS officers and/or Commissioned Corps. For example, information with deadline impacting category’s mission, specific webinars, etc.
HSOs News You Can Use: biweekly newsletter covering announcements, webinars and other pertinent information including special announcements as well as volunteer requests.
Readiness Update: biweekly message highlighting readiness related information and resources for HS officers.
• Category calendar: HS Website homepage; upcoming meetings (including All Hands meetings) and webinars posted
• Social Media: Facebook (HS page), Twitter and Instagram (new)
• Anonymous survey: Survey Monkey format, send questions to Executive Leadership directly
#WeAreCorpsStrong 2019 HSPAC Chair
HSPAC in Review
#WeAreCorpsStrong 2019 HSPAC Chair
HSPAC in Review• Awards:
Nomination and selection completed for:o Army Medical Department Junior Leader's Course/ Award for Excellence o HS Category Awards: CAPT Kissel, CAPT Garcia and Responder of the Yearo PAG Awards: Junior and Senior Officer of the Year
Manage Awards Nomination package for CPO Board Review. Questions: Awards.hspac@gmail.com
• Health Services 60th Anniversary: Special message from the CPO; Congratulatory letter from CPO Board; Pictures and Videos complied by Events and Communication Subcommittee and HSPAC Historian; Congratulatory messages on HS social media pages; Celebration to continue at 2019 Category Day
• USPHS Promotion Calculator: rolled out on February 27, 2019. Career Development Subcommittee to provide a brief over of the calculator
• Policy Reference Guide: comprehensive document listing different Commissioned Corps policies in numerological order
• Cross PAC Webinar: Healthy Weight Management Webinar January 31, 2019• Professional Core Competencies: roll out in April 2019• Health Services Roster: Compiled and Shared with PAGs • HSPAC Treasurer: New POC appointed for COF and Pay pal account
#WeAreCorpsStrong 2019 HSPAC Chair
Work in Progress
#WeAreCorpsStrong 2019 HSPAC Chair
2019 Category Day: comprehensive agenda considering feedback from previous years
2019 HSPAC Chair‐Elect Nomination Process...ongoing
Health Services Coin Design Contest... Submit designs by April 4, 2019
Public Health Week: April 1‐7, 2019; Daily Theme on HS List serve and Social Media pages
Call for 2020‐2022 HSPAC Voting Membership…nomination opens April 1, 2019
HSPAC Governing Documents: Charter and By Laws under revision; PAG uniform Bylaws to be opened for revision
Work in Progress
#WeAreCorpsStrong 2019 HSPAC Chair
•Updates to Advanced Readiness Program: increase enrollment and align Technical Readiness with HSO’s Competencies
Deployment and Technical Competencies: defining competency and adding eligibility criteria for each
Basic Readiness Dashboard Manager: to track and get notifications of your basic readiness eligibility
HS Website Redesign: fresh look and easy navigation
Highlighting Health Services Diversity: through Discipline/PAG recognition week/month
Town Hall Meetings by Ranks: to be scheduled after COA
Questions and Answers
Questions after today? Not a problem! Email them to the HSPAC Executive Committeeat HSPAC.USPHS@gmail.com
#WeAreCorpsStrong 2019 HSPAC Chair
Career Development Subcommittee
#WeAreCorpsStrong HSPAC CDS
Presenter: LCDR Elizabeth Goodger and CDR Pieter Van Horn
HSPAC Career Development SubcommitteeCareerDevelopment.HSPAC@gmail.com
Webinars RepositoryThe HSPAC Webinars Repository is now available on MAX.gov athttps://community.max.gov/display/HHS/HSPAC+Webinars+Repository
The purpose of this website is to provide our HSPAC Subcommittees, Professional Advisory Committees (PAG’s) and most importantly our Health Services Officers, a one‐stop shopping reservoir for retrieving vital HSPAC Webinars.
#WeAreCorpsStrong HSPAC CDS
Currently Available Webinars Webinars currently available to view include:
• PACE (11/16/18)• Writing for Impact (09/25/18)• eOPF Upload Guidance Document (09/18/18) – SLIDES
ONLY• Post 9/11 GI Bill (01/01/18)• Annual Performance Tracking (03/03/17) – SLIDES ONLY
The Repository will include webinars and/or PowerPoint slides related to Career Development, Readiness, and other key topics
#WeAreCorpsStrong HSPAC CDS
How to View a Webinar• Visit
https://community.max.gov/display/HHS/HSPAC+Webinars+Repository
• Scroll down to the section of the page titled "Webinar List”
• Click the category of webinars you would like to review (Career Development, etc.)
• Click on the title for the desired webinar• A description and available content of the webinar
will load
#WeAreCorpsStrong HSPAC CDS
Viewing a Webinar
#WeAreCorpsStrong HSPAC CDS
USPHS Promotion Calculator
• The Promotion Calculator can be accessed on the HSPAC Career Development website at USPHS Promotion Calculator.
• The Promotion Calculator generates a detailed timeline for when officers are eligible for temporary or permanent promotion.
• The tool will assist you with navigating your career and planning for promotion.
• Full webinar demonstration coming soon!
#WeAreCorpsStrong HSPAC CDS
Other Career Development Resources
• Career Development Subcommittee: https://dcp.psc.gov/OSG/hso/sub‐careerdev‐ce.aspx
• Job Interview Tip Shee:thttps://dcp.psc.gov/OSG/hso/documents/HSPAC_Job_Tip_Sheet_Final.pdf
• Job Applicant CV: https://dcp.psc.gov/OSG/hso/documents/Job_Application_CV_template.docx
• USA Jobs Tips: https://dcp.psc.gov/OSG/hso/documents/USA_Job_tip.pdf
#WeAreCorpsStrong HSPAC CDS
CP2G Toolkit Survey – Please respond!
We need your feedback based on your experience using the HSPAC CP2G Toolkit and/or any other suggestions/comments, issues, and challenges you may have encountered.
HSPAC CP2G Toolkit Survey
Survey closes March 29!
#WeAreCorpsStrong HSPAC CDS
CommunicationsSubcommittee
#WeAreCorpsStrong HSPAC Communications
Presenter: CDR Karen Chaves and LT Kimberly Goodwin
HSPAC Communications SubcommitteeCommunications.HSPAC@gmail.com
The New Electronic Corps Mass Communication
System (eCMCS)
Presenter: CDR Karen Chaves
HSPAC Communications Subcommittee Co‐ChairKaren.Chaves@ahrq.hhs.gov
#WeAreCorpsStrong HSPAC Communications
Introduction to eCMCS• Two‐way secure communication tool for conducting official
business for our USPHS Commissioned Corps Officers and civilians who support Corps activities.
• Access through the CCMIS Officer Secure Area (OSA).
• Can also register your mobile device to access eCMCS.
• User Guide and FAQs available.
• Stay tuned for cross‐category webinar by CCHQ staff.
#WeAreCorpsStrong HSPAC Communications
Introduction to eCMCS
#WeAreCorpsStrong HSPAC Communications
Service Before Self…Responding to the 2014‐2016 Ebola Crisis
An HSPAC Future Publication
#WeAreCorpsStrong HSPAC Comms Special Projects Team
Presenter: LT Kimberly Goodwin
HSPAC Communications Subcommittee/Special Projects Teamjulie.erb‐alvarez@nih.gov , lyy0@cdc.gov, & khv8@cdc.gov
Purpose • Increase visibility of HSOs and the USPHS Commissioned
Corps.• Advance recognition of the Corps as an essential asset to
emergency response.• Promote esprit de corps.• Capture an historic piece of USPHS Commissioned Corps
history.
#WeAreCorpsStrong HSPAC Comms Special Projects Team
What is it?• History of the HSPAC and the diversity and the skills of the officers within
• Introduction by former HS CPO, RADM(Ret.) Epi Elizondo (2010 –2016)
• Leadership stories from all three HSPAC Chairs (2014, 2015, 2016)
• Stories from officers in the field and those protecting the home front
• Photos of people, places and, most importantly, the HSOs responding to the crisis
• Historic memorabilia
Draft cover option, final design not yet approved
#WeAreCorpsStrong HSPAC Comms Special Projects Team
How was it developed? • First story and photo call out was made in June 2015, with a
subsequent final call out in 2018
• All submitted stories were then edited by the special projects team completed in August 2018
• Captions were developed for all photos and memorabilia received
• Sequencing and lay out for all received content was developed allowing the team an opportunity to identify and obtain additional desired content.
#WeAreCorpsStrong HSPAC Comms Special Projects Team
How was it developed? • After all content was incorporated into the layout, a
comprehensive, final review of the manuscript was performed.
• Final draft of manuscript was presented to CDR Carlos Bell in December 2018 for review and approval to proceed with professional, pre‐publication editing.
#WeAreCorpsStrong HSPAC Comms Special Projects Team
What’s left to do?• Special Projects Team Leadership have three contracts in
place with:• Copy Editor ‐ initiated• Cover Editor ‐ initiated• Layout/graphic designer – pending until copy and cover editing are completed.
• Once final editing and design are complete it will be given to the HS CPO for approval to proceed to publication. Target print date of mid‐Summer 2019.
• Book will print in full color hard copy first and subsequently in an e‐format. It will be available for purchase through Amazon.com. The team will work to promote sales and further distribution.
#WeAreCorpsStrong HSPAC Comms Special Projects Team
How do I order my copy?• Drop by and visit the HSPAC Booth at the 2019 Scientific and
Training Symposium to preorder your copy. Members of our leadership team who plan to be on site to talk with you about the book are in blue below.
• CDR Julie Erb‐Alvarez• CDR Elizabeth Garza• LCDR Jessica Damon• LT Kimberly Goodwin• LT Mouhamed Halwani
• Email us with your questions: Communications.HSPAC@gmail.com• Watch for more info via HSPAC communications platforms
#WeAreCorpsStrong HSPAC Comms Special Projects Team
2019 Community Wellness Updates
Public Health Week & COF Symposium Wellness Room
#WeAreCorpsStrong HSPAC Community Wellness
Presenters: CDR Malaysia Gresham Harrell & LT Latasha Turner
HSPAC Community Wellness Subcommittee Malaysia.Harrell@fsis.usda.gov & LTurner@hrsa.gov
Purpose• Provide Health Service Officers with the information, tools
and opportunities to support health initiatives identified by the Office of the Surgeon General through community engagement.
• Provide various outreach mechanisms aimed to motivate, engage, and promote physical and emotional wellbeing for officers.
#WeAreCorpsStrong HSPAC Community Wellness
Meeting Schedule
Meeting1 Frequency Date TimeExecutive Board Monthly
(Feb ‐ Dec)2nd
Wednesday1500 ‐
1530 EST
Community Wellness All‐Hands
Monthly(Jan ‐ Dec)
4th Wednesday
1500 ‐1600 EST
1Meeting invite/hold coming from Candice.Karber@samhsa.hhs.gov2December meeting may be modified
#WeAreCorpsStrong HSPAC Community Wellness
Structure
#WeAreCorpsStrong HSPAC Community Wellness
Upcoming Initiatives• National Public Health Week (NPHW): April 1‐7, 2019
• Collaboration with PHPAG, PACE, Health Occupations Students of America (HOSA)
• APHA Themes• Raise awareness about public health and prevention• Information distributed daily coinciding with relevant topic• Internal exchange with Officers• Community outreach bursts on social media
• For more information on NPHW, please visit: http://www.nphw.org/
#WeAreCorpsStrong HSPAC Community Wellness
Daily ThemesDay NPHW Theme Activity
MondayApril 1st
Healthy Communities 1. Billion Steps Challenge(http://www.nphw.org/get‐involved/steps‐
challenge)2. Share SG’s Vaping Report with HOSA
students
TuesdayApril 2nd
Violence Prevention 1. National Public Health Week Twitter Chathttps://www.twtvite.com/9f6k2e8tn5
WednesdayApril 3rd
Rural Health 1. PACE Roundtable/Webinar2. APHA’s NPHW Twitter Chat @ 2 p.m.
(register online)
ThursdayApril 4th
Technology and Public Health 1. Share SG’s Vaping Report with HOSA students
2. GIS Mapping in Public Health
FridayApril 5th
Global Health 1. School/Community Event of choice (Use PACE lesson plans if available)
#WeAreCorpsStrong HSPAC Community Wellness
Upcoming Initiatives (cont.)• USPHS Wellness Room ‐ 2019 Scientific and Training
Symposium – Monday & Tuesday (afternoon) • Collaboration with Resilience Through Meditation, NursePAC,
Dieticians and Therapists (requested)
• Purpose: Offer Wellness Resources for all PHS leaders, officers, and other professionals attending the 2019 USPHS Scientific and Training Symposium in Minneapolis, MN.
• Resources will be provided: • on‐demand life skills coaching• educational materials (suicide prevention, diet and exercise, dental
hygiene, DV, SAMHSA, etc.)• blood pressure checks• meditation sessions, yoga sessions, massages, and other relaxation
exercises.
#WeAreCorpsStrong HSPAC Community Wellness
Upcoming Initiatives (cont.)• Healthy Mind Initiative
• Collaboration with PACE, APAOC, SWPAG• Walk out of Darkness
• Red Ribbon Week
• Great American Smokeout (GASO)
• 2019 Work‐Life Balance Roundtable Webinar• June 4, 2019
#WeAreCorpsStrong HSPAC Community Wellness
How Can You Help?• Volunteer to support initiatives and events
• National Public Health Week• Post information on your social media pages• Step it up with the Billion Steps Challenge• Attend NPHW Twitter Chat
• USPHS Wellness Room • Yoga instructors• Meditation facilitators• Coaches
#WeAreCorpsStrong HSPAC Community Wellness
Events Subcommittee
Presenter: CDR Margaret Caulk and CDR Cynthia White
HSPAC.events@gmail.com
#WeAreCorpsStrong HSPAC Events
Purpose • Serves as the lead coordinating group for planned events
• Health Services Officer Category Day*• Health Services Social/Combined Social • HSO Holiday Luncheon• USPHS Awareness Day
• Serves as lead coordinating group for ad hoc events• Health Services Officer Promotion/Retirement Ceremonies• Anniversary Commemorations (see 60th Anniversary Materials)• Other events
• Ensures events occur in streamlined and standardized manner to minimize redundancy and build upon innovated ideas
• Disseminates information and recruits personnel for events
#WeAreCorpsStrong HSPAC Events
Structure
#WeAreCorpsStrong HSPAC Events
Roster and Meetings*
*Meeting schedule and volunteer roster is being formulated and will be released soon
• Volunteers• Recent call for volunteers – good response• Past/Present volunteers – please contact CDRs Caulk and
White, events.hspac@gmail.com
• Meetings• Once a month• More frequently as events draw near• Ad hoc as new events are proposed
#WeAreCorpsStrong HSPAC Events
Current Initiatives• HSO Coin Design Challenge
• Design challenge opens on 3/19, closes 4/18
• COA HSO Conference Flyer• Focuses on topics/trainings applicable to HSOs at COF
• COA Merchandise• Available at HS Booth at COF• Contact if you have additional questions
• Updating Events website
**Special Thank You to all who contributed pictures for the 60thAnniversary Videos**
#WeAreCorpsStrong HSPAC Events
Membership SubcommitteeNomination for Voting Members
#WeAreCorpsStrong HSPAC Membership
Presenter: CDR Kristin Kelly
HSPAC Membership SubcommitteeMembership.HSPAC@gmail.com
Purpose
To explain the process and requirements to nominate and appoint voting members into the PAC.
#WeAreCorpsStrong HSPAC Membership
Application Process
#WeAreCorpsStrong HSPAC Membership
Solicitation Review/Rate Announce‐ment
• Pre‐Informational/ Expectation Webinar (Will be held April 17, 2019)
• New voting member applications based on our bylaws
• ALL 20 as part of VM responsibilities
• Develop up‐front criteria to determine non‐successful
• Update rating criteria to ensure we meet goal
• Non‐successful informed aftersuccessful applicant have been confirmed
• Successful informed after approved by OSG
• Manual process
HSPAC & PAG Voting Membership Timelines
#WeAreCorpsStrong HSPAC Membership
HSPAC Voting Members Selection Milestones
Milestone 1: 2020‐2022 HSPAC Voting Member Solicitation 46 days April 1 – May 17
Milestone 2: HSPAC Membership Operations (Pre‐screening, Sending to VMs to Score, HSPAC Chair and CPO concurrence, and seek selectees’ agency liaisons concurrence )
53 days
Milestone 3: HSPAC Chair presents 2020 ‐2022 HSPAC Voting members selectees to HSPAC Voting Members and disseminate announcement via the HSPAC listserv
May Jun Jul Aug Sep Oct Nov DecApr
Milestone 7: HSPAGs Chair‐Elects Solicitation
Milestone 4: 2020‐2022 HSPAGs Voting Member Solicitation
Milestone 5: HSPAG Management – Administrative Management Operations ( Scoring, Tabulation of scores, and Ranking), presents 2020 ‐2022 HSPAG Voting members nominees to HSPAC Membership Subcommittee Chairs,
39 days July 31 – Sep 8
18 days Sep 11 – Sep 29
Milestone 6: HSPAC Membership Subcommittee Chairs routes PAG nominees to the HSPAC Chair, CPO. HSPAC Membership Subcommittee Chairs conveys concurrence back to HSPAG Chairs
Oct 1 – Oct 20 19 days
18 daysOct 16 – Nov 3
Nov 6 – Nov 24 Milestone 8: HSPAGs Voting Members select Chair‐Elects 18 days
11 days
May 18 – July 12
July 13 – July 24
HSPAGs Voting Members Selection Milestones
Bylaws: Eligibility and Term• Basic Readiness
o At time of appointment and at least four quarters prior to submission deadline (In 2019)
o Throughout term of service
• Cannot serve as HSPAC VM and PAG VM
• Three year term with lifetime total of six years (cannot be consecutive)
#WeAreCorpsStrong HSPAC Membership
Bylaws: Size and Structure• 20 Voting members with goal to rotate on and off ~1/3 voting
members each year
• All voting members are required to serve as the Chair/Co‐Chair of the eleven Subcommittees or serve in an other capacity at the discretion of the PAC Chair or CPO
• Make concerted effort to have all‐inclusive diversity
• Participation encouraged from across gov’t agencies (HHS vs. Non‐HHS) and geographic areas (at least 2 VMs should have duty station >75 miles of DC and Atlanta)
• Should have at least one voting member who represents respective sub‐disciplines (clinical and non‐clinical)
#WeAreCorpsStrong HSPAC Membership
Presenter: HSPAC P&P SubcommitteeCDR Anthony Johnson, ChairCDR Joel Richardson, Co‐Chair
policy.hspac@gmail.com
#WeAreCorpsStrong HSPAC Policy and Procedures Committee
Policy and Procedures Subcommittee
CY2019 P&P SC Operations • 2019 Strategy: Goal‐Oriented
“Policy and Procedures: From Information to Application”• Governance: Consistency and Clarity • CC Policies and Issuances: Reference Platform • Information Dissemination: Stakeholder Connection
#WeAreCorpsStrong HSPAC Policy and Procedures
Governance: HSPAC Nomenclature
HS Category vs. HSO vs. HSPAC • Health Services Professional Advisory Committee is the formal name of our organization.
• HS Category defines the “category” and “standards” enabling the USPHS Commissioned Corps to commission Health Service Officers (HSOs).
• HSO refers to the individual officer who has a commissionable degree that qualifies them into the HS Category.
• HSPAC is the professional advisory committee that advises the HS Chief Professional Officers on matters related to the HS Category and HSOs.
#WeAreCorpsStrong HSPAC Policy and Procedures
Governance: CCHQ Nomenclature
CCHQ Policies and Issuances • Commissioned Corps Directives (CCDs or Directives) are broad
policy issuances • Authority - by legislation, the President, or the Secretary of HHS• To initiate, govern, or regulate actions or conduct • Example - CCD 124.02: Blended Retirement System
• Commissioned Corps Instructions (CCIs or Instructions) are issuances that implement the policy contained in Directives• Authority - Assistant Secretary for Health (ASH)• To prescribe actions to carry out the policy, operate a program,
and assign responsibilities• Example ‐ CCI 661.03: Blended Retirement System
#WeAreCorpsStrong HSPAC Policy and Procedures
Governance: CCHQ Nomenclature
CCHQ Policies and Issuances • Personnel Policy Memorandum (PPM) is an issuance that sets forth new or revised
policies for the Corps and/or provides information or Instruction(s)• Authority – ASH, Director of DCCPR (CCHQ)• For the proper administration and management of the Corps• Have the full force and effect of CCIs • Example ‐ PPM 07‐016: Annual COER
• Personnel Operations Memorandum (POM) is an issuance that provides information and sets forth operational guidance from the Office of the Surgeon General (OSG)• Authority ‐ Surgeon General of the U.S. Public Health Service (SG)• Outlines the implementation and enforcement of CCDs and/or CCIs • Example ‐ POM 821.66: Retention Weight Standards
• electronic Commissioned Corps Issuance System (eCCIS): https://dcp.psc.gov/ccmis/ccis/CCISForeword.aspx
#WeAreCorpsStrong HSPAC Policy and Procedures
CC Policies and Issuances: Reference Platform
• Special Announcement Policy Update • HSPAC P&P SC Webpage Update • Initiative: HSPAC Policy Reference Guide
HSPAC P&P SC Webpagehttps://dcp.psc.gov/OSG/hso/sub‐policy.aspx
#WeAreCorpsStrong HSPAC Policy and Procedures
Information Dissemination: Stakeholder Connection• HSPAC Operations: Standard Operating Procedures (SOPs)
• Healthy Weight Management Webinar:Healthy Weight Management Webinar (Max.gov)
https://community.max.gov/pages/viewpage.action?pageId=1636271432
• Policy Webinar Series: CC Policy Updates
• Policy Corner: HSPAC E‐Newsletter
#WeAreCorpsStrong HSPAC Policy and Procedures
Information Dissemination: Stakeholder Connection
• Direct questions to: Policy and Procedures Subcommittee Chairs policy.hspac@gmail.com
• CY 19: CDR Anthony Johnson, ChairCDR Joel Richardson, Co‐Chair
• P&P SC Executive Team:LCDR Doretha Tonkins, Executive SecretaryCDR Jennifer Danieley, Training & Outreach Team LeadLCDR Michael Muni, Communications Team LeadLT Travelle Mason, Policy Management Team Lead
#WeAreCorpsStrong HSPAC Policy and Procedures
Readiness Subcommittee
#WeAreCorpsStrong HSPAC Readiness
Presenter: LCDR Nicole Bell
Chair, Readiness SubcommitteeReadiness.HSPAC@gmail.com
RedDOG Updates • Updated basic readiness authorities, directive, policies and
procedures• Commissioned Corps Instruction (CCI) 241.01 – “Readiness & Duty
Requirements”
• Monthly automated readiness checks• RedDOG Self Service – upcoming:
• airport, passport/visa, language, specialty, deployment history
• Formalizing readiness compliance and adverse action processes• Personnel Operations Memorandum (POM) 821.69 – Readiness
Compliance
• System generated readiness notifications (still in progress)
#WeAreCorpsStrong HSPAC Readiness
Basic Readiness• HSPAC readiness vs. Commissioned Corps readiness through
March:
#WeAreCorpsStrong HSPAC Readiness
91.35
96.62
93.65
90.72
95.46 93.96
86
88
90
92
94
96
98
100
JAN 2019 FEB 2019 MAR 2019
PERC
ENTA
GE
MONTH/YEAR
HS Category vs. Overall Commissioned Corps Basic Readiness
Health Services Commissioned Corps
Advanced Readiness Program • Most recent program enrollment period was open to all 10 PAGs
• Number of officers enrolled to date: 62
• Major changes to program include:• Change in Nomenclature • Change to FMRB requirement
• No Q3 enrollment (beginning July)
Additional details to be revealed during Category Day
#WeAreCorpsStrong HSPAC Readiness
Subcommittee Updates• Bi‐weekly Readiness Updates
• To date: 4 standalone announcements via HSPAC Listserv • Update to Basic Readiness Gazette to be released in April
• Advanced Readiness Program page to be added to the Readiness Website
• Basic Readiness Feedback Survey & ODU Uniform Guide
• To be disseminated to the PAC following COA
#WeAreCorpsStrong HSPAC Readiness
Public Health Professional Advisory Group (PHPAG)
#WeAreCorpsStrong HSPAC PHPAG
Presenter: LCDR Jennifer Freiman, Chair
HSPAC Public Health Professional Advisory GroupJennifer.Freiman@usda.gov; phpag.hspac@gmail.com
PHPAG Overview• Created in 2010
• Coordination and development of activities related to the public health professional disciplines
• Platform for networking and support of officers working in pubic health positions
• Emphasizes professional advancement
#WeAreCorpsStrong HSPAC PHPAG
PHPAG Disciplines• Multidisciplinary
#WeAreCorpsStrong HSPAC PHPAG
Public Health Administration
Environmental Health Epidemiology
Health Promotion and Health Education
Global Health Occupational Safety
Public Health General Policy Emergency
Management
PHPAG Duty Stations• 351 officers in 28 states, 2 U.S. territories, and 7 countries
#WeAreCorpsStrong HSPAC PHPAG
PHPAG Agencies
#WeAreCorpsStrong HSPAC PHPAG
CDC
FDA
HRSA
OS
IHS
CMS
NIHDHS
EPA ACF Other
PHPAG Ranks
#WeAreCorpsStrong HSPAC PHPAG
CAPT15%
CDR41%
LCDR39%
LT5%
PHPAG Leadership
#WeAreCorpsStrong HSPAC PHPAG
PHPAG Initiatives• Advanced Readiness Program
• Support continuing education and career development
• Collaborations with APHA, SOPHE, CSTE
#WeAreCorpsStrong HSPAC PHPAG
PHPAG Initiatives• PACE Health Educator Workgroup
• Public Health Week: April 1‐7, 2019
• PHPAG Recognition Week
#WeAreCorpsStrong HSPAC PHPAG
SWPAG“Rising to the Top”
#WeAreCorpsStrong HSPAC SWPAG
Presenter: CDR Deloris Caldwell & CDR Tricia Booker
Social Work PAG/GroupDeloris.A.Caldwell.ice.dhs.gov & tricia.h.booker.mil@miail.mil
Purpose Social Work Professional Advisory Group (SWPAG) functions in a
resource and advisory capacity to assist in the development, coordination,training and evaluation of activities related to the social
work professional discipline in the U.S. Public Health Service(USPHS). Its purpose and mission is to provide sound information
and recommendations through the PAC to the Chief Health ServicesProfessional Officer on those discipline specific and related matters
that impact social workers in the USPHS.
#WeAreCorpsStrong HSPAC SWPAG
SWPAG Meeting Schedule
Meeting Frequency Date TimeSWPAG Executive Board
Monthly(Jan ‐ Dec) 2nd Monday 1200 ‐
1300 EST
SWPAG General Meeting
Monthly(Jan ‐ Dec) 3rd Thursday 1300 ‐
1400 EST
HSPAC PAG Leadership Quarterly(Feb, May, Aug, Nov) 3rd Thursday 1400 ‐
1600 EST
HSPAC All‐Leadership Quarterly(March, June, Aug, Oct)
2nd Thursday 1400 ‐1600 EST
HSPAC All‐Hands Quarterly(March, June, Sept, Dec2)
4th Friday 1100 ‐1400 EST
#WeAreCorpsStrong HSPAC SWPAG
Structure Operations
• Communication • Quarterly publication of the newsletter• Request newspaper articles based on quarterly themes
• Awards• Annual submissions for Junior and Senior Social Worker
of the Year• Submissions for unit awards• Letters of Appreciation for all active subgroup members
#WeAreCorpsStrong HSPAC SWPAG
Structure • Stakeholders and Community Engagement
• March is Social Work Month• Social Work Meet‐and‐Greet at Pinstripes this year• Also, planning another social for COA
• Veteran’s Initiative• Veterans outreach events in 2018 in DC, Atlanta and Fayetteville• Veteran Baby Shower event 2018 and 2019
• Partnering with BCOAG to address increasing suicide rates in the Black Community
• Provided training on the opioid epidemic to other fellow social workers at NASW conferences
• Plan and coordinate local social work meet‐and‐greet events• Partnering with National Alliance for the Mentally Ill (NAMI)• Asian Pacific Association Officer Committee (APAOC) Healthy
Minds Initiative
#WeAreCorpsStrong HSPAC SWPAG
StructureOfficer Support
• Training, Education, and Mentorship• SW regional mentoring representatives to spearhead activities• Bi‐Monthly Wellness Seminars• OBC presence to network with new call to active duty• Ongoing needs assessment• PAG Virtual Job Fairs with DOD and pending ICE
• SWPAG directly organized Social Work Event in partnership with George Mason University, slated for 26 March
• Readiness• Education on readiness standards and readiness tips• Advanced Readiness applications
#WeAreCorpsStrong HSPAC SWPAG
StructureOfficer Support
• Administrative Management• SWPAG T shirt contest to raise funds• Quarterly roster distribution• Recruitment Materials and presentations
• Policy• Advocacy for Social Worker Special Pay • Social Work Practicum placements• Directory of opportunities for Clinical hours• Appointment Standards
• Data and Evaluation• Social Worker Skills Assessment• Surveyed multiple resources to determine the number of social workers deployed
to support the effort of responding to Hurricane Harvey, Irma, and Maria
#WeAreCorpsStrong HSPAC SWPAG
SWPAG Listserv• Information submitted through SWPAG Listserv
• Officers receive weekly email announcements when of new job postings and pertinent information relative to social workers, HSPAC and USPHS
• SWPAG newsletter is distributed quarterly through this listserv• Please see our SWPAG Listserv below
#WeAreCorpsStrong HSPAC SWPAG
Questions and Answers
Questions after today? Not a problem! Email them to the SWPAG Executive Secretary, LT Diedra Oretade‐Branch at doretade@bop.gov
JOAG Voting Membership Application Period
#WeAreCorpsStrong HSPAC JOAG Liaison
Presenter: LCDR Thomas Maruna on behalf of
LCDR Stephanie KenezJOAG – HSPAC Liaison
stephanie.kenez@fda.hhs.gov
JOAG Voting Membership• JOAG is currently requesting nominations for Voting
Members to serve a two‐year term (October 2019‐September 2021).
• It is a great opportunity for junior officers. If you are an interested junior officer, you should strongly consider applying!
• If you have any questions or need assistance with the application materials, please contact JOAG – HSPAC Liaison LCDR Stephanie Kenez.
• Nominations are due by April 8th!
#WeAreCorpsStrong HSPAC JOAG Liaison
HSPAC PACE Liaisons Highlighting Our Category’s PACE Efforts
#WeAreCorpsStrong HSPAC PACE Liaisons
Presenter: CDR Traci Mullins & LT Mouhamed Halwani
HSPAC PACE Liaisons tmullins@bop.gov
Mouhamed.Halwani@fda.hhs.gov
What is PACE? PACE – PREVENTION THROUGH ACTIVE COMMUNITY ENGAGEMENT• PACE was newly chartered in May 2018 as a USPHS Group to give officers
the opportunity to teach public health to their communities. • PACE initiated outreach activities are aligned with the initiatives of the
Office of the Surgeon General and the Office of the Assistant Secretary for Health.
• The goal is to provide evidenced‐based education to our communities with standardized materials tailored to multiple ages, demographics, and languages.
• PACE builds relationships and trust between the Commissioned Corps and city/state health and education institutions, federal partners, and local communities, including local business and faith based organizations.
#WeAreCorpsStrong HSPAC PACE Liaisons
Who are the HSPAC PACE Liaisons • Currently CDR Mullins & LT Halwani are the HSPAC PACE
Liaisons and • Act as a relay between the HSPAC and the PACE committee,
in an effort to notify PAC members about ongoing events & highlight category efforts in PACE related activities.
• Leads for their Respective areas (Lexington, KY & New York, NY) as well as their Local COA PACE Lead.
• Completed PACE presentation events.
#WeAreCorpsStrong HSPAC PACE Liaisons
Reaching out• Members of the HSPAC who are taking part in a PACE related
activity should reach out to the liaisons and notify them about their involvement via e‐mail.
• HSPAGs should also report any activities such as presentation development and community outreach which take place to the leads.
• As the HSPAC PACE Liaisons they will be tracking and reporting on the HSPAC involvement with PACE.
#WeAreCorpsStrong HSPAC PACE Liaisons
Why Reach Out?• Providing information regarding HSO participation in events will allow
for the highlighting of our category efforts in protecting, promoting, and advancing the public health.
• Allow for officer recognition within category.
#WeAreCorpsStrong HSPAC PACE Liaisons
HSPAC PACE Web Page• Utilizes MAX.gov to see upcoming events that may be of
interest to HSOs
#WeAreCorpsStrong HSPAC PACE Liaisons
https://community.max.gov/display/HHS/HSPAC+PACE+‐+Prevention+Through+Active+Community+Engagement
Special Announcement(s)
Presenter: CAPT Joseph Rivero
josef.rivero@nih.gov
#WeAreCorpsStrong Special Announcement
INAUGURALUSPHS BIRTHDAY BALL
A formal event to celebrate our heritage, our service, and our mission!
#WeAreCorpsStrong Special Announcement
Purpose• To disseminate information about the PHS Birthday Ball.
• To invite officers and guests to this historic event.
• To garner support from the leadership category.
• To raise visibility of the PHS.
#WeAreCorpsStrong Special Announcement
Event Details
SATURDAY, JULY 20TH
1800 HRS – 2330 HRS
ARMY NAVY COUNTRY CLUBARLINGTON, VIRGINIA
#WeAreCorpsStrong Special Announcement
Dress Code• Men: Dinner Dress White Jacket
Women: Dinner Dress White Jacket
• For men and women O‐4 or below, option is Dinner Dress White.
• Uniformed Service Members should come in uniform, unless you are the female half of a dual USPHS couple, in which case you can come in an evening gown/dress.
Men: https://dcp.psc.gov/ccmis/ccis/documents/CC421_01.pdfWomen: https://dcp.psc.gov/ccmis/ccis/documents/CC421_02.pdf
#WeAreCorpsStrong Special Announcement
Speaker Prospects• Chad Boseman – aka “The Black Panther”
Mr. Boseman gave an inspiring speech at the Howard University Commencement on May 12, 2018.
• Gary Sinise – aka “Lieutenant Dan” Gary Sinise is the founder, President, and Chairman of the Gary Sinise Foundation. His Foundation’s mission is to serve and honor our nation’s defenders, veterans, first responders, their families and those in need by creating and supporting unique programs that entertain, educate, inspire, strengthen and build communities.
• USPHS Senior Leadership: If either of the speakers above attends, we would invite our Surgeon General, VADM Jerome Adams, and our Assistant Secretary of Health, ADM Brett Giroir to give remarks. However, in the case that neither of the above speakers is able to serve as keynote speaker, we would greatly appreciate it if the OSG and ASH could serve as the keynote speakers for the evening.
#WeAreCorpsStrong Special Announcement
Ticket Details
#WeAreCorpsStrong Special Announcement
O‐7 Active Duty or retired O‐7 or Higher, $150For sponsorship opportunities, please email PHSBirthdayBall@gmail.comO‐6 Active Duty or Retired, $135 O‐5 Active Duty or Retired, $125O‐4 Active Duty or Retired, $110O‐3 Active Duty or Retired O‐3 or below, $100 Civilians not accompanied by any of the above categories, $110 **Civilians who are accompanied by an officer in any of the ranks listed above should purchase at the same price as the officer who is accompanying him/her.
What is included:Hors d’oeuvres, 3 course Dinner, Music & Dancing, Speaker, & Photo Booth
Valet Parking included (Tipping allowed)
Cocktails will be available (beer, wine, liquor, premium liquor) – May purchase tickets on‐site with CASH ONLY. Not included in ticket price.
RSVP
#WeAreCorpsStrong Special Announcement
https://einvitations.afit.edu/inv/anim.cfm?i=434566&k=0662460C7D51
Event Senior Chairs
CAPT Josef RiveroCAPT Karen Munoz
CDR Malaysia Gresham‐ Harrell
Questions and Answers
Questions after today? Not a problem! Email them to the HSPAC Executive Committeeat HSPAC.USPHS@gmail.com
#WeAreCorpsStrong
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