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KAUFMAN COUNTY MASTER GARDENER
ASSOCIATION
MEMBER HANDBOOK
March 2018
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TEXAS A&M AGRILIFE EXTENSION SERVICE
2471 N. State Hwy 34 Kaufman, Texas 75142
972-932-9069 Fax: 972-932-9073
8 a.m. - 12, 1-5 p.m. Monday - Friday
Ralph S. Davis County Extension Agent - Agriculture
rs-davis@tamu.edu
Carrie L. Sharp County Extension Agent - 4-H & Youth Development
cl-sharp@tamu.edu
Katie M. Sotzing County Extension Agent - Family & Community Health
Health Educator kmphillips@ag.tamu.edu
Vicki Stecher
4-H Program Assistant stecher126@gmail.com
Lisa Nalls
4-H Program Assistant lisanalls@ymail.com
Sharon Burden
Office Manager & Agriculture Assistant sbburden@ag.tamu.edu
Jackie Robertson
4-H & Family & Community Health Assistant jrobertson@ag.tamu.edu
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OBJECTIVES Kaufman County Master Gardener Association is a 501 (c) (3), educational, public-service oriented organization to support Texas A&M AgriLife Exten-sion Service. The Kaufman County Master Gardener Association will not be affiliated with any commercial enterprise. Our objectives are: · To increase knowledge of gardening to its members and the general
public. · To support and assist the Texas A&M AgriLife Extension Service by
providing the community with information on research-based gardening practices through educational projects, including publishing news articles and other mass media, presenting at garden clubs, schools and other com-munity groups, and responding to telephone inquiries.
· To assist Master Gardener interns in fulfilling their volunteer commit-ment.
KAUFMAN COUNTY MASTER GARDENER
OFFICERS - 2018 President: Duddly Hargrove President Elect: Robert Yowell Education/Enrichment Chairman: Vacant Secretary: Johnnie Hargrove Treasurer: Jim Burt Parliamentarian: Inez Williams Past Presidents: Tamara Stahlman 2017 Brad Ackerman 2008 Sandra Stahlman 2016 Paulette Parker 2007 Brad Ackerman 2015 Margaret Ann Trail 2006 Jim Burt 2014 Monty Angell 2005 Karen Sanders 2013 Sheila Burks 2004 Rebecca Morrow 2012 Larry Tigert 2003 Lynn Ackerman 2011 Sandra Stahlman 2002 Brad Ackerman 2010 Juli Josi 2001 Debra Middleton 2009
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TABLE OF CONTENTS
Texas A&M AgriLife Extension Service Office Staff ......................... 2 Objectives ......................................................................................... 3 KCMGA 2018 Officers And Past Presidents ...................................... 3 Table of Contents .............................................................................. 4 2018 Membership.............................................................................. 5 2018 Interns ................................................................................... 12 Master Gardener Class Lists—2000 to 2018 .................................... 15 Monthly Meeting Locations and Time ............................................ 17 Web Pages ..................................................................................... 18 Executive Committee ..................................................................... 19 Texas Master Gardener Association Representatives ........................ 19 Standing Committees .................................................................... 19 Special Committees ......................................................................... 21 Kaufman County Employee Holidays .............................................. 26 Code of Conduct ........................................................................... 27 Bylaws ........................................................................................... 29
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2018 MEMBERSHIP Please contact members by email unless there is a telephone symbol by their information. These members may not have or do not check email. The most current contact information can be found in the Volunteer Management System.
CERTIFIED MASTER GARDENERS
Ackerman, Brad (Lynn) P.O. Box 337 Scurry, TX 75158 (214) 502-6343 bgackerman@gmail.com Ballard, Marline 8632 FM 2578 Terrell, TX 75160 (972) 962-3385 K2YKQ@cs.com Barton, Judy (Don) 16476 County Road 4060 Scurry, TX 75158 (903) 498-8471 bartonhaven@embarqmail.com Bowman, Nancy (Jim) 575 Pecan Trail Combine, TX 75159 (214) 708-1452 Alt: (214) 708-1256 nansblooms@yahoo.com
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Burt, Jim (Cindy) 14158 Rainbow Forney, TX 75126 (972) 564-4285 Cell: (469) 371-4542 burt.b@sbcglobal.net Corder, Pam (Shannon) P.O. Box 43 Rosser, TX 75157 469-285-3370 pcorder@kaufmancounty.net Coulter, Linda (Steve) 8928 Prairie Chapel Crandall, TX 75114 (214) 356-5648 lscoulter@gmail.com Curtis, Beverly (Don) 8840 County Road 4017 Kemp, TX 75143 903-498-4514 Cell: (214) 329-6239 bjeandon@msn.com Hargrove, Duddly (Johnnie) 632 Robinlynn Street Mesquite, Texas 75149 (972) 816-1911 duddlyhargrove@tx.rr.com Hargrove, Johnnie (Duddly) 632 Robinlynn Street Mesquite, TX 75149 (214) 232-0982 jkhntx@gmail.com
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Holmes, Frances 5474 FM 987 Kaufman, TX 75142 (972) 932-2464 Cell: (972) 754-5787 Kaufman, Dianne (Larry) 19474 County Road 4045A Kemp, TX 75143 (903) 498-8781 Cell: (903) 802-1309 afirewalker@hotmail.com Keats, Samantha 15873 Valley View Forney, TX 75126 (214) 878-0373 gswg@earthlink.net Kumar, Kris (Chitra) 10165 Bantry Lane Forney, TX 75126 (940) 453-1459 krishna_kumar@att.net Malone, Sandy (Danny) 7342 Rose Hill Drive Terrell, TX 75160 (919) 356-5557 momandant@aol.com Mitchell, Wendy (Jerry) 4661 FM 1836 Kaufman, TX 75142 (972) 971-9707 wendyemitchell@yahoo.com
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Morrow, Rebecca 10353 FM 3094 Scurry, TX 75158 (903) 498-6271 reblmorrow@yahoo.com Mzyk, Don (Dolly) 12066 Mustang Circle Forney, TX 75126 (972) 552-5417 ddm@classicnet.net Nalls, Lisa (David) 504 S. Monroe Kaufman, TX 75142 (214) 729-4756 lisanalls@ymail.com O’Steen, Ada (Danny) 3684 FM 2578 Terrell, TX 75160 Cell: (214) 842-1861 Alt: (214) 906-9329 dosteen1938@gmail.com Rangel, Nina (Tony) 411 S. Center Street Forney, TX 75126 (469) 222-7248 ninarangel@yahoo.com Reeves, Michele M. (Charles) 10668 Richard Circle Forney, TX 75126 (972) 564-9950 Cell: (214) 535-5621 michelemybell2@sbcglobal.net
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Roysdon, Renee (Randy) 135 Harlan Road Combine, Texas 75159 (972) 286-1172 rroysdon@yahoo.com Rayne, Marcia (John) 2188 Kandy Lane Kaufman, TX 75142 (817) 875-3598 horsepoorintexas@yahoo.com Scott, Darrell (Rita) 19057 FM 1565 Terrell, TX 75160 (214) 842-0003 roysecreekfarm@gmail.com Scott, Rita (Darrell) 19057 FM 1565 Terrell, TX 75160 (972) 524-2336 Cell: (214) 908-8340 darrellandrita@gmail.com Smith, Hildegard 103 Wisteria Ct. Terrell, TX 75160 (972) 551-0207 Cell: (972) 268-0266 hildems@sbcglobal.net Stahlman, Sandra (R.K.) P.O. Box 1074 Kaufman, TX 75142 (972) 962-5890 Cell: (214) 802-5890 sastahlman7@gmail.com
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Stahlman, Tamara (Mont) 2003 Lakeside Dr. Kaufman, TX 75142 (972) 824-0542 tamaras33@yahoo.com Stecher, Vicki (David) 11053 County Road 2312 Terrell, TX 75160 (972) 563-8924 stecher126@gmail.com Theobold, Marie 303 Grace Lane Terrell, TX 75160 (972) 790-5700 marietheoba@gmail.com Trail, Margaret Ann 18500 County Road 4057 Kemp, TX 75143 (903) 880-7133 matrail@earthlink.net Walls, Marilyn (Dale) 11053 County Road 2312 Terrell, TX 75160 (972) 971-1804 momwalls@sbcglobal.net Wells, Linda (Charles) P.O. Box 934 Kemp, TX 75143 (214) 884-5905 Cell: (469) 552-3468 biologyrocks2@yahoo.com
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Williams, Ester 504 E. Brin Street Terrell, TX 75160 (972) 978-7033 Cell: (972) 210-7289 ester.williams27@yahoo.com Williams, Inez 17628 FM 548 Forney, TX 75126 (972) 551-0993 Cell: (972) 743-6640 inez75126@gmail.com Word, Renee (972) 754-7104 gotchastiched@aol.com Young, Linda 1394 Masters Drive Crandall, TX 75114 (972) 748-7073 linleftyg0@gmail.com Yowell, Robert (Tana) 154 Chrestman Lane Combine, TX 75159 (214) 356-3009 scout154@gmail.com
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MASTER GARDENER INTERNS Aken, Vickie (Dave) 1346 S. Secretariat Terrell, Texas 75160 (214) 546-4201 vickie5017@aol.com Cates, Kenneth (Sylvia) 17808 Chaparral Drive Kemp, Texas 75143 (903) 498-6703 Cell: (214) 455-4116 Kenneth1577@earthlink.net Harrison, Pam P.O. Box 1012 Kaufman, Texas 75142 (214) 679-7354 pamelahr53@gmail.com Henderson, Billie 4026 Collin Court Heartland, Texas 75126 (931) 215-0919 bvhenderson@sbcglobal.net Hiller, Allen (Carolyn) 9088 Lake Ridge Lane Kaufman, Texas 75142 (214) 544-5760 ahiller48@gmail.com Johnston, Angela (Jeff) 12722 FM 1392 Terrell, Texas 75160 (972) 979-3185 ajohnston71@gmail.com
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Lewis, Sandy (David) 315 Creekview Circle Crandall, Texas 75114 (972) 472-8381 Cell: (214) 364-2715 classwork4computer@gmail.com Lunde, Dawna (Kern) 9850 Bluebonnet Drive Scurry, Texas 75158 (812) 361-6529 paws2ink@mac.com Marable, Allison (Kevin) 815 Sumner Drive Mesquite, Texas 75149 (972) 998-1128 rogers144@hotmail.com Rich, Cindy (Bobby) 605 S. Houston Street Kaufman, Texas 75142 (214) 478-8001 brich3863@aol.com Schlebach, Billy (Betty) 8838 Eastview Drive Crandall, Texas 75114 (972) 768-4586 birabach@gmail.com Schlensker, Zahnd 204 Jessica Court Forney, Texas 75126 (214) 536-6769 zschlensker@yahoo.com
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Skahan, Robin (Michael) P.O. Box 1743 Terrell, Texas 75160 (903) 513-0513 robinskahan@yahoo.com Stein, Sheila 3899 FM 2728 Kaufman, Texas 75142 (972) 342-6673 grantandersonstein@gmail.com Wagliardo, Kimberly (Larry) 10303 County Road 4092A Scurry, Texas 75158 (214) 686-6897 wagliardok@yahoo.com Wagliardo, Larry (Kimberly) 10303 County road 4092A Scurry, Texas 75158 (214) 537-0950 wagliardo1@sbcglobal.net Wallace, Jocklyn 1509 Fair Haven Circle Kaufman, Texas 75142 (469) 508-1296 Jakee002001@gmail.com
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KAUFMAN COUNTY MASTER GARDENER CLASSES
Active Certified Master Gardeners as of January 1, 2018
2000 Pam Corder Sandra Stahlman 2001 Frances Holmes Ada O’Steen 2003 Hildegard Smith Margaret Ann Trail 2004 Brad Ackerman Nancy Bowman 2005 Inez Williams 2007 Michele Reeves 2008 Duddly Hargrove 2009 Judy Barton Rebecca Morrow Lisa Nalls 2011 Marline Ballard Jim Burt Linda Coulter Samantha Keats Tamara Stahlman Renne Word
2012 Dianne Kaufman 2015 Renee Roysdon 2016 Beverly Curtis Johnnie Hargrove Kris Kumar Sandra Malone Wendy Mitchell Don Mzyk Nina Rangel Marcia Rayne Darrell Scott Rita Scott Vicki Stecher Marie Theobold Marilyn Walls Linda Wells Ester Williams Linda Young Robert Yowell
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KAUFMAN COUNTY MASTER GARDENER CLASSES
2017 Vickie Aken Kenneth Cates Pam Harrison Billie Henderson Allen Hiller Angela Johnston Sandy Lewis Dawna Lunde Allison Marable Cindy Rich Billy Schlebach Zahnd Schlensker Robin Skahan Felicia Spencer Sheila Stein Kimberly Wagliardo Larry Wagliardo Jocklyn Walace
Master Gardener Interns as of January 1, 2018
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KAUFMAN COUNTY MASTER GARDENER MONTHLY MEETINGS
The Kaufman County Master Gardener Association meets monthly on the first non-holiday Monday. In months with Monday holidays, meetings are held on the second Monday. All meetings, except the December Awards dinner, are held at First Community Church, 1401 Trinity Drive (TX 219 Loop), Crandall, TX 75114. Morning meetings at 9:00 a.m. Evening meetings at 7:00 p.m. January 8 May 7 February 5 June 4 March 5 July 9 April 2 August 6 October 1 September 10 November 5 December 3 (6:30 p.m. — TBA)
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WEB PAGES
KCMGA site: www.kcmga.org Password available to members ONLY Password can be reset from log in page KCMGA Facebook Page Kaufman County Master Gardeners Volunteer Management System https://texas.volunteersystem.org/ User Name: your email address Site available to members ONLY Password can be re-set from log in page Texas Master Gardener Association Web Page: www.texasmastergardeners.org Members site available by Password to members ONLY Available from Sharon Burden Texas Master Gardener Management Guide https://mastergardener.tamu.edu/about/management-guide/ Can also be reached through Resources tab on TMGA site Texas Master Gardener Specialist Program https://mastergardener.tamu.edu/master-gardener-specialist/ Texas AgriLife Extension Home Page https://agrilifeextension.tamu.edu/ Aggie Horticulture https://aggie-horticulture.tamu.edu/ Kaufman County Extension Home Page https://kaufman.agrilife.org/
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EXECUTIVE COMMITTEE Duddly Hargrove, President Robert Yowell, President Elect Vacant, Educational Enrichment Chairman Johnnie Hargrove, Secretary Jim Burt, Treasurer Tamara Stahlman, Immediate Past President Inez Williams, Parliamentarian Ralph Davis, Coordinator/Advisor TEXAS MASTER GARDENER ASSOCIATION REPRESENTATIVES
Johnnie Hargrove, Primary Nina Rangel, Primary Ester Williams, Alternate Vicki Stetcher, Alternate
STANDING COMMITTEES
Audit Frances Holmes Lead Marline Ballard Bylaws Robert Yowell, President-Elect and Lead Jim Burt Duddly Hargrove Sandy Stahlman Rebecca Morrow Members Handbook Rebecca Morrow, Lead Marline Ballard Johnnie Hargrove Ada O’Steen Michele Reeves Kimberly Wagliardo
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Nominating Will be appointed Education Enhancement Coordinator, Vacant Robert Yowell, President-Elect and co-Lead Subcommittees: MG Continuing Education/Monthly Meetings
Johnnie Hargrove Kris Kumar Sandy Malone Nina Rangel Tamara Stahlman Marie Theobald Ester Williams Vicki Stetcher Michele Reeves Community Education Outreach Pam Corder Ken Cates Spring and Fall Seminar Vacant, Spring Lead Frances Holmes Michele Reeves, Fall Co-lead Johnnie Hargrove, Fall Co-lead Beverly Curtis Nina Rangel Cindy Rich Annual MG Intern Training Jim Burt, Lead Vickie Aken Beverly Curtis Johnnie Hargrove Nina Rangel Michele Reeves Linda Wells
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Education Enhancement Subcommittees: Continued
Speakers Bureau Rebecca Morrow, Lead Ken Cates Ester Williams Pam Corder Speakers: Brad Ackerman Nancy Bowman Jim Burt Pam Corder Duddly Hargrove Dianne Kaufman Rebecca Morrow Lisa Nalls Tamara Stahlman Margaret Ann Trail
SPECIAL COMMITTEES Awards Tamara Stahlman, Past President and Lead Beverly Curtis Rebecca Morrow Linda Wells Hospitality and Refreshments Hildegard Smith, Lead Vickie Aken Allen Hiller Sandy Malone Ada O’Steen Cindy Rich Sheila Stein Marie Theobald Ester Williams Marcia Rayne Dawna Lunde
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Publicity Rebecca Morrow, Lead Pam Corder KCMG Website Rebecca Morrow, Lead Beverly Curtis Sandy Malone Michele Reeves Monthly Newsletter Vacant, Lead Ken Cates Vicki Stetcher Billie Henderson Fundraising Tamara Stahlman Lead Samantha Keats Zahnd Schlensker Pam Corder Calendar Inez Williams, Lead Vickie Aken Jim Burt Frances Holmes Samantha Keats – Fundraising Kris Kumar Sandy Malone Rebecca Morrow Michele Reeves Zahnd Schlensker
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Garden Learning Center Sandra Stahlman Co-Lead Lisa Nalls Co-Lead Linda Coulter Johnnie Hargrove Kris Kumar Ada O’Steen Nina Rangel Zahnd Schlensker Sheila Stein Marie Theobald Kimberly Wagliardo Larry Wagliardo Marilyn Walls Hoop House Beverly Curtis, Lead Vickie Aken Linda Coulter Johnnie Hargrove Dianne Kaufman Kris Kumar Allison Marable Ada O’Steen Nina Rangel Marcia Rayne Billy Schlebach Zahnd Schlensker Sheila Stein Kimberly Wagliardo Linda Wells Ester Williams Marilyn Walls
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Poor Farm Vegetable Demo Sandy Malone, Lead Ken Cates Linda Coulter Johnnie Hargrove Allen Hiller Kris Kumar Ada O’Steen Nina Rangel Cindy Rich Billy Schlebach Zahnd Schlensker Marie Theobald Larry Wagliardo Ester Williams Don Mzyk Poor Farm Butterfly/Pollinator Johnnie Hargrove, Lead Marline Ballard Linda Coulter Beverly Curtis Allen Hiller Samantha Keats Kris Kumar Ada O’Steen Nina Rangel Michele Reeves Cindy Rich Billy Schlebach Zahnd Schlensker Tamara Stahlman Kimberly Wagliardo Larry Wagliardo Linda Wells Marcia Rayne Don Mzyk
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Extension Office Demo Garden Jim Burt, Lead Linda Coulter Frances Holmes Sandy Malone Zahnd Schlensker Marie Theobald Larry Wagliardo Ester Williams Marcia Rayne KCMG Scholarship Jim Burt, Lead Sandy Stahlman Inez Williams Junior Master Gardener Vicki Stetcher, Lead Jim Burt Inez Williams
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KAUFMAN COUNTY EMPLOYEE HOLIDAYS 2018
One floating Holiday for Full Time employees only (after six months of full time employment.) * Most non-emergency county offices will close at 3:00 PM on Wednesday, November 21, 2018 and December 31, 2018.
Martin Luther King, Jr. Day President’s Day Good Friday Memorial Day Independence Day Labor Day Veteran’s Day Thanksgiving Christmas New Year’s Day
Monday Monday Friday Monday Wednesday Monday Friday Thursday Friday Monday Tuesday Wednesday Tuesday
January 15 February 19 March 30 May 28 July 4 September 3 November 12 November 22 November 23 December 24 December 25 December 26 January 1
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CODE OF CONDUCT
Understanding and reporting Code of Conduct and By Law violations. You have the responsibility to understand the Code of Conduct and Master Gardener By Laws. If you have knowledge of a Code of Conduct or By Law violation it shall be reported to the executive committee for action. Valuing the Individual The Kaufman County Master Gardener Organization insists that all members be treated with respect and will not tolerate any discrimination or harassment. The Organization is dedicated to “serve all people without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, or gender identity”. Use of Organization Funds / Expense Accounts The Kaufman County Master Gardener organization conducts its financial af-fairs in accordance with the highest standards and will not tolerate misuse of organization funds. Expenditures require prior approval of the Executive Committee and reim-bursements will be made to members for expenditures incurred and authorized for Master Gardener business purposes. Expenditure abuse by any member is not tolerated. Gifts and entertainment The giving or receiving of gifts or entertainment is inappropriate if they are intended to influence someone’s judgment. Conflict of Interest Individuals who use The Kaufman County Master Gardener influence for per-sonal benefit when conducting organization transactions or personal transac-tions have a conflict of interest. The Kaufman County Master Gardener Organization follows state and federal laws pertaining to copyright protection. This includes duplication of print ma-terials, as well as duplication of licensed computer software. The Kaufman County Master Gardener Organization in conducting plant sales and plant propagation projects will respect all laws pertaining to plant patent and licens-ing protection.
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CODE OF CONDUCT
Understanding and reporting Code of Conduct and By Law violations. You have the responsibility to understand the Code of Conduct and Master Gardener By Laws. If you have knowledge of a Code of Conduct or By Law violation it shall be reported to the executive committee for action. Valuing the Individual The Kaufman County Master Gardener Organization insists that all members be treated with respect and will not tolerate any discrimination or harassment. The Organization is dedicated to “serve all people without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, or gender identity”. Use of Organization Funds / Expense Accounts The Kaufman County Master Gardener organization conducts its financial af-fairs in accordance with the highest standards and will not tolerate misuse of organization funds. Expenditures require prior approval of the Executive Committee and reim-bursements will be made to members for expenditures incurred and authorized for Master Gardener business purposes. Expenditure abuse by any member is not tolerated. Gifts and entertainment The giving or receiving of gifts or entertainment is inappropriate if they are intended to influence someone’s judgment. Conflict of Interest Individuals who use The Kaufman County Master Gardener influence for per-sonal benefit when conducting organization transactions or personal transac-tions have a conflict of interest. The Kaufman County Master Gardener Organization follows state and federal laws pertaining to copyright protection. This includes duplication of print ma-terials, as well as duplication of licensed computer software. The Kaufman County Master Gardener Organization in conducting plant sales and plant propagation projects will respect all laws pertaining to plant patent and licens-ing protection. Research Based Information Texas Master Gardeners are representatives of Texas A&M University and are committed to providing the community with unbiased, research based informa-tion.
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BYLAWS Revised and Approved July 2016
Article I. Name
The name of this organization shall be the Kaufman County Master Gardener Association.
Article II. Objective
The Organization shall operate per the Internal Revenue Code of 1986, as amended, exclusively as a voluntary non-profit, educational, literary and charitable corporation in support of the Texas A&M AgriLife Extension programs.
This organization exists to support Texas A&M AgriLife Extension Service and will not be affiliated with any commercial enterprises. This organization is organized exclusively for charitable and educa-tional purposes within the meaning of Section 501 (c)(3) of the Inter-nal Revenue Code. Its objectives shall be:
To increase knowledge of gardening to its members and the gen-eral public.
To support and assist Texas A&M AgriLife Extension Service by providing the community with research based information on good gardening practices through educational projects, including publishing news articles and other mass media, presenting at gar-den clubs, schools and other community groups and responding to telephone inquiries.
To assist Master Gardener Interns in fulfilling their volunteer commitment.
Article III Membership
Section 1. Members shall be Master Gardeners, certified by the Texas A&M AgriLife Extension Service/The Texas A&M University System, who maintain all the necessary requirements for dues, volun-teer hours and educational hours.
Section 2. To maintain good standing, each Member must have paid the dues for the current year.
Section 3. Dues for the Members of this organization shall be $15.00 per year, payable annually by the second monthly meeting. New memberships during the year are to be pro-rated to January.
Section 4. A Leave of Absence may be granted with approval of the Master Gardener Sponsor to a Member who is unable to fulfill the requirements to maintain certification due to illness, illness in the family or other personal situations.
Section 5. Interns will be accepted into full membership upon com-pletion of the Master Gardener Program requirements (completion of the training course plus 50 hours of volunteer service as specified by the Master Gardener Sponsor during the internship year) and payment of their dues.
Section 6. Failure to attend a portion of the Association meetings may result in loss of membership in the Association..
Section 7. Members must complete 36 total hours of recertification each year to retain membership in the Kaufman County Master Gar-dener Association. These hours include: 6 (six) hours of Texas A&M AgriLife Extension Service approved training. Thirty (30) service hours are required: 15(fifteen) hours from projects approved by Kauf-man County Extension Office, 15(fifteen) hours from committee work and meeting travel. Travel time will not be counted for KCMGA membership meeting attendance. The Executive Committee or Master Gardener Sponsor (on the advice of the Executive Committee) may exempt hours for extenuating circumstances; i.e., health, age, etc. All Hours must meet approval of Texas A&M AgriLife Extension Ser-vice.
Article IV. Meetings
Section 1. Meetings will be held monthly. Dates and times of the meetings may be changed by majority vote of Members in good standing at least one meeting prior to the first meeting affected.
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Section 2. Special meetings may be called if the need arises at the discretion of the Executive Committee (see Article IX, Section 1.) Such special meetings shall be announced to Members by phone or mail at least 3 days before the meeting date.
Section 3. Meetings may be canceled by majority vote of the mem-bership prior to the meeting.
Section 4. Meetings may be canceled by a majority vote of the Ex-ecutive Committee due to extenuating circumstances (e.g. inclement weather).
Section 5. Order of Business shall be as follows:
A. Program
B. Call to Order
C. Approval of Minutes
D. Treasurer’s Report
E. Officer’s Reports
F. Executive Committee Reports.
G. Standing Committee Reports
H. Special Committee Reports
I. Unfinished Business
J. New Business
K. Announcements
L. Adjournment
Article V. Fiscal Year
The fiscal year of this organization shall run from January 1 to De-cember 31 of each year.
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Article VI. Officers
Section 1. Officers of this organization shall be:
A. President
B. Vice President
C. Secretary
D. Treasurer
E. Education Enrichment Coordinator
Section 2. Officers shall be nominated by the nominating committee and a slate of candidates shall be presented in October.
Section 3. Officers for contested offices shall be elected by secret ballot in the regular November meeting. Unopposed officers may be elected by acclamation. New officers will be introduced during the December meeting. New officers shall work with outgoing officers through December ensure a smooth transition of duties in January.
Section 4. The term of office is one year.
Section 5. Officers may be re-elected to the same office for a maxi-mum of three consecutive terms.
Section 6. All nominees for the office must be Members in good standing.
Article VII. Duties of Officers
Section 1. The President shall
A. Preside at all meetings of the organization.
B. Appoint a Parliamentarian and the chairman of each standing committee and any special committees.
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C. Recommend creation or dissolution of any special commit-tees for approval by the Executive Committee.
D. Be an ex-officio of all committees except the nominating committee.
E. Work with the Executive Committee on the budget.
F. Be chairman of the Executive Committee
G. Be the KCMGA representative member of the Leadership Advisory Board
Section 2. The Vice President shall
A. Assist the President
B. Attend committee meetings at the president’s request.
C. Become the President at the expiration of the current Presi-dent’s term of office.
D. Take charge of meetings in the absence of the president.
E. Be chairman of the By-laws committee.
F. Work with the President for setting the meeting schedule and reserving the monthly meeting rooms.
G. Be co-chairman of the Educational Enrichment committee.
H. Be a member of the Executive Committee.
Section 3. The Secretary shall
A. Take care of all necessary correspondence.
B. Keep a current list of Members’ names, addresses, phone numbers and email addresses.
C. Record the minutes of each meeting.
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D. Distribute the minutes of the last meeting by email for re-view by members at least 7 days before the next regular meeting.
E. Keep a record of attendance at the meeting.
F. Be a member of the Executive Committee.
Section 4. The Treasurer shall
A. Establish a process that promotes the deposit of all cash, in a timely manner, to the bank intact. A cash receipt/deposit transmittal sheet as approved by the Executive committee will be completed for each deposit and filed with the official records of the association.
B. Keep an accounting of all dues, income, and disbursement in accordance with the approved budget.
C. Reconcile the monthly Bank Statement with the official re-cords.
D. Issue checks for approved goods and services that are re-ceived by the association in accordance with the approved budget. All payments will be supported by the following: Invoice of perti-nence to the approved activities of the association. Date of transac-tion, amount, and person receiving the goods or service.
E. Cosign checks with a member of the Executive Committee for amounts $100.01 or more.
F. Make monthly financial reports to the membership.
G. Present the official financial records for audit semi-annually.
H. Assist in the development of an annual budget to be ap-proved by the Executive Committee.
I. Be a member of the Executive Committee.
Section V. The Educational Enrichment Coordinator shall:
A. Oversee educational and public outreach including children’s educational programs.
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B. Be chairman of the Educational Enrichment Committee.
C. Be a member of the Executive Committee.
Article VIII. Standing Committees
Section 1. The standing committee chairman shall be appointed by the president and announced no later than the February meeting.
Section 2. The standing committees if applicable and duties of each are:
A. Educational Enrichment Program
1. The Educational Enrichment Coordinator shall serve as chairman. The Vice President shall serve as co-chairman and the committee shall have at least two additional Members.
2. This committee is responsible for planning and arranging programs for monthly meetings and additional educational enrichment programs, seminars and field trips. Subcommittees may be formed to arrange and implement these educational programs. Subcommittee members do not have to be members of the Educational Enrichment Program committee.
3. This committee is responsible for informing the Texas A&M AgriLife Extension Service Sponsor when recertification pro-grams are required.
4. This committee is responsible for managing the Speakers’ Bureau and responding to requests for speakers for community groups.
B. Membership-Telephone-Handbook
1. This committee will consist of a chairman and at least three Members, one of whom will manage the Handbook.
2. The committee will work with the Secretary to keep a current list of members, their telephone numbers, e-mail addresses and mode of contact preference.
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3. The committee will contact Members by email and/or telephone as the need arises.
4. The committee will contact and maintain contact with each new Master Gardener class.
5. The committee will encourage Master Gardener Interns to become Members upon their completion of the class.
6. The committee will recruit mentors for new Master Gar-dener Interns and organize the mentor-intern interaction.
C. Nominating
1. The committee will consist of a chairman and two mem-bers who are not currently serving on the executive committee.
2. The committee will provide a slate of candidates for offices at the October meeting.
3. The committee will recommend to the Executive Committee persons to fill vacancies that may occur in elected offices.
D. Audit
1. The committee will consist of a chairman and two mem-bers who are not currently serving on the executive committee.
2. The committee will audit the financial records in the presence of the Treasurer and President semiannually using the KCMGA Audit Procedure.
E. Bylaws
1. The committee will consist of a chairman (i.e., the President– Elect) and at least two members.
2. The committee will review the Bylaws annually and recommend amendments as necessary.
3. The committee will write new sections of the Bylaws at the request of the Executive Committee.
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4. The committee will submit new and/or amended Bylaws for approval by a two-thirds majority vote of qualified members.
5. The committee will ensure that the revised Bylaws are posted on the website and distributed to members.
Article IX. Executive Committee
Section 1. The Executive Committee will consist of the President who will serve as Chairman, Vice President, Secretary, Treasurer, Educational Enrichment Coordinator, Parliamentarian and the Imme-diate Past President who will serve as ex-officio advisor.
Section 2. A staff member of Texas A&M AgriLife Extension Ser-vice with horticultural duties shall serve as advisor to the Executive Committee (i.e., the Sponsor).
Section 3. The Executive Committee will meet monthly or as neces-sary and with an annual meeting to review the Strategic Plan.
Section 4. In the event a vacancy occurs on the Executive Commit-tee, such vacancy shall be filled for the remainder of the term by a person approved by a majority vote of the Executive Committee.
Section 5. Immediate Past President
A. Serves as a non-voting member of the Executive Committee.
B. Act as an advisor to the Executive Committee.
C. Oversee award nominee and state award filings.
Section 6. Parliamentarian
A. Advises Executive Committee and presiding officers on par-liamentary procedure as defined by Robert’s Rules of Order. Assures the organization follows its Bylaws. Maintains a current copy of the Bylaws as well as Robert’s Rules of Order.
B. Aids the president in preparing for meetings, counts ballots, reports the number of yes and no votes to the president, and keeps track of those wishing to speak, amendments, motions and voting.
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Section 7. Before submission, any grant written must be reviewed & approved by the Executive Committee prior to application.
Article X. Fiscal Management
Section 1: The President, Vice President, Secretary and Treasurer shall have signature authority on the checking account.
Section 2. The Treasurer may sign checks for amounts $100 or less without a co-signer. Two persons with signature authority must sign checks for $100.01 or more.
Section 3. All members must follow fiscal management policies.
Section 4. The Executive Committee shall present the annual budget to the membership for approval (simple majority vote) no later than the February meeting of the current budget year.
Section 5. Any single expenditure of more than $500.00 needs mem-bership approval (simple majority vote) prior to the expenditure being made.
Article XI. Parliamentary Authority
The rules contained in the latest edition of Robert’s Rules of Order, Newly Revised shall govern the association in all cases in which they are applicable and when not inconsistent with the bylaws of this asso-ciation.
Article XII. Voting
Section 1. A quorum shall consist of those Members in good stand-ing (i.e., have paid current dues) present at the meeting.
Section 2. Election voting shall be by secret ballot for contested offices. Uncontested offices may be appointed by acclamation.
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Article XIII. Bylaws
Section 1. The most current version of the Bylaws shall be posted on the website and is the version in force. A copy of the Bylaws shall be distributed to each member upon joining and at each revision. The President or Secretary shall make a copy available at every meeting. Any part or all of the Bylaws may be read for official purposes.
Section 2. The Bylaws may be amended or repealed at any regular meeting by an affirmative vote of two-thirds of the members present and who are in good standing.
Section 3. Notice of all proposed amendments to the Bylaws must be presented in writing at one regular meeting with a vote on the mo-tion being performed no sooner than the next regular meeting.
Section 4. Issues regarding the Kaufman County Master Gardener Association and Master Gardener Volunteer program, not covered in these Bylaws, shall be referred to, and actions shall follow, the most current Texas Master Gardener Management Guidelines.
Article IV. Dissolution
Upon the dissolution of the organization, assets shall be distributed to the Kaufman County Office of Texas A&M AgriLife Extension Service, an ex-empt organization under section 501 C (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose. Any such asset not disposed of shall be disposed by the court of common pleas of the county in which the principal office of the organization is located, exclusively for such purposes or to such organization or organizations, as said Court shall determine which are organized and operated exclusively for such purposes.
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Notes
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Notes
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Notes
Recommended