2017 National Conference...USDA Foods Resources •USDA Foods Program was Established in 1935...

2017 National

Conference

D E N V E R , C O L O R A D O

A P R I L 2 3 - 2 6

W W W . C O M M O D I T Y F O O D S . O R G

USDA Foods Resources:Using the RA Handbook as a Guide

USDA Foods Resources

Carole ErbDirector, Education Sales

caroleerb@jtmfoodgroup.com

13 years experience working with USDA Foods

ACDA Processing Committee Co-Chair

Orientation to USDAfor Recipient Agencies

April 23, 2017

FNSFood and Nutrition Service-Food Distribution DivisionUSDA Foods Program Administration, Processing Program Administration, Foods Available List, Order Fulfillment, Customer Service

Agricultural Marketing Service-Commodity ProcurementSpecifications, Procurement, Contract Administration, Payment

AMS

USDA Foods Agency Roles

USDA Food and Nutrition ServiceFood Distribution Division

USDA Foods Resources

Food Distribution Homepagehttp://www.fns.usda.gov/fdd/food-distribution-programs

USDA Foods Toolkithttp://www.fns.usda.gov/usda-foods/usda-foods-toolkit

Foods Available List

USDA Product Information Sheets

USDA Foods Specificationswww.ams.usda.gov/selling-food/product-specs

“USDA Foods from Farm to Plate” Monthly E-Letters

- Sign up via GovDelivery on the FDD website

- Rotating focus each month- All Programs- Spotlight on Schools- Household Highlights

(CSFP/TEFAP)- FDPIR Connection

www.fns.usda.gov/usda-foods-e-letters

USDA Foods Webinars- View recordings in the Food Distribution

playlist on the FNS YouTube channel: www.youtube.com/user/USDAfoodandnutrition

USDA Foods Resources

USDA Foods Resources

Stephanie Bruce

Director, Nutrition Services

sbruce@psusd.us

18 years experience working with

USDA Foods

USDA Foods Resources

• USDA Foods Program was Established in 1935

• $2.2 Billion to Recipient Agencies in 2015

• Per Meal Rate – National average of the value of donated foods

• Entitlement calculation- (# of creditable meals claimed * the Per Meal Rate) +/- Prior Year Balance

• Direct Delivery (Brown Box); Diverted for Processing; DOD Produce

• I interact with USDA periodically at conferences and via email as needed.

USDA Foods Resources

• Per Meal Rate & Entitlement (Total meals claimed * Per Meal Rate)• Planned Assistance Level (PAL) – Total Allocations per RA• Foods Available List• Four Commodity Types

1. Direct Delivery2. Direct Delivery- Value Added3. Direct Diversion4. DoD Fresh Fruit and Vegetable Program

• SEPDS – Summary End Product Data Schedule• USDA Complaint Process

USDA Foods Resources

Barbara Harral, RDN

Supervisor II

Montgomery County Public Schools

Maryland

24 years of experience in School Meals Programs

USDA Foods Resources

National Processing Agreement – NPA

State Processing Agreement – SPA

WBSCM –Web Based Supply Chain Management

USDA Foods Resources

USDA Foods Resources

Jill Kidd, MS, RD, SNS

Director of Nutrition Services

Pueblo city Schools

Jill.kidd@pueblocityschools.us

USDA Foods Resources

Planning and Forecasting

1. Start with the MENU!

2. Review past usage

3. Analyze costs and value

USDA Foods Resources

USDA Foods Resources

Darren Frymoyer , SNS

St Lucie Public Schools

Student Population 39,000

74% Free and Reduced

- 10 High Schools - 4 Middle Schools

- 13 K-8 Schools - 17 Elementary

USDA Foods Resources

VPT vs. PTV

USDA Foods 101

USDA Foods Resources

Thomas Smith

Director of Child Nutrition, Archdiocese of New York

Thomas.smith3@archny.org

USDA Foods Resources

USDA Foods Resources

USDA Foods Resources

Richard Browder SNS, FMPDirector of Student Nutrition

Brighton Area Schools: Brighton, MI

• K-12 School District

• 6100 students

Vice Chairperson Great Lakes Consortium

• Representing over 670 Member districts 661 with $30,111,620 USDA Foods entitlement

USDA Foods Resources

Benefits• Ability to combine the ADP of the participating agencies

• Pooling ADP increases what may be offered to the co-op

• Volume discounts may result in better pricing

Challenges• Restriction of choice

• Inventory Management

USDA Food Resources

Single Bank Process

A co-op or group of Recipient Agencies (RA’s) decide to combine their entitlement dollars into a

single account.. State approval is required for Single Banks

The single bank for the GLC co-op in Michigan for school year 2016-2017 was $30,124,145.96

entitlement dollars from 676 school districts

USDA Food Resources

Single Bank Roles & ResponsibilitiesRA (Customer) Responsibilities Declare single bank status BEFORE a new school year begins Decide how much of their entitlement dollars to spend on Processed, Non-Processed, Produce/DoD Collectively determine single bank(s) type(s):

Processed only Non-Processed only Processed and Non-Processed

Verify PTV discounts on invoices

Administrator/BOD Responsibilities Review co-op usage for forecasting/planning Pre-plan USDA Foods orders and review with Co-Op Place USDA Foods orders with USDA WBSCM Notify processors of entitlement allocations at the Co-Op level Send Allocation Files to GFS CMA Send shut-off file to CMA when customer’s target usage has been met

Distributor Responsibilities Systematically receive and upload daily allocations files Send Nightly customers invoices/credits Systematically receive and upload shut-off files

Customer’s

target usage

has been met

The Co-op is out

of pounds for a

processor

The Co-op

is out of

entitlement

dollars

Shut-offs will occur for any of the following reasons:

USDA Food Resources

Summary

• Recipient Agencies should carefully weigh the costs and benefits of joining a co-op

• All costs should be considered including any fees or shared expenses for co-op operations

• When using a third-party administrator, those services are subject to the same procurement requirements as any other purchase of goods or services

USDA Foods Resources

Lonnie Burt, MS, RD, CD-NSenior Director

Hartford Public Schools

32 Years in CNP 30 Years as Director

USDA Foods Resources

District Stats: Number of Students in the District: 20,717 Students

Number of Schools in the District: 49 Schools

Hartford Public Schools CEP: 47

Interschool Traditional Agreements: 2

CEP ISP: 60.5

USDA Foods Resources

• NSLP

• SBP

• At-Risk Supper

• Afterschool Snacks

• SFSP

• FFVP

• DoD Unprocessed Pilot

USDA Foods Resources

• Food safety is top priority• HACCP systems • Sanitation Training Program

USDA Foods Resources

•Food Recalls

• Communication is key•Quick response time• Immediately isolate and label recalled product• Conduct inventory to determine how much and where

product is• Know how to read manufacturer label codes

USDA Foods Resources

Product identification information must be provided by the manufacturer so that recalled product can be identified accurately.

Specific product information may include: Company name, Brand name, Case markings Establishment number (for meat, poultry, or egg products) Product markings Can codes, Lot numbers, Product dating such as sell-by date or use-by date

NOTE: The UPC code is not adequate for identification because it only gives the product name and not lot or code numbers

USDA Foods Resources

USDA Foods Resources

JJennifer Zeligson RDManager, Food Distribution Programs

NJ Department of AgricultureJennifer.zeligson@ag.state.nj.us

5 years experience with a State Agency16 years experience as a Foodservice Director

New Jersey has over 600 RAs and is 78% Foodservice Management Company

USDA Foods Resources

USDA Foods Resources

USDA Foods Resources

Debra Huffman

President & CEO

debrahuffman@

asianfoodsolutions.com

9 years experience

Working with USDA Foods

Jodi BattenNational Sales & Marketing

Manager: Education – K12 & College and Universityjbatten@redgold.com

18 years experience Working with USDA Foods

Alethia ScheettK-12 Marketing Specialist

acscheett@landolakes.com

9 years experience Working with USDA Foods

www.facebook.com/commodityfoods.org