2016 Short Cycle VICTIMS OF CRIME GRANT TRAINING PRESENTED BY THE UTAH OFFICE FOR VICTIMS OF CRIME 1

2016 Short Cycle VICTIMS OF CRIMEGRANT TRAINING

P R E S E N T E D BYT H E U TA H O F F I C E F O R V I C T I M S O F C R I M E 1

Utah Office for Victims of Crime

Christine WattersVictim Assistance

Coordinator(801)238-2369

cwatters@utah.gov

Jennifer MenteerVOCA Grant Analyst

(801)238-2374jmenteer@utah.gov

Julie Summers VAWA Grant Analyst

(801)297-2631jsummers@utah.gov

Tallie ViteriVOCA/SASP Grant

Analyst(801)297-2620

tviteri@utah.gov

Judy BlackOffice Specialist(801)238-2370

judyblack@utah.gov

Lori OlsenGrant Analyst

(801)297-2360loriolsen@utah.gov

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VOCA Updates

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Tapping into Solutions

• Identified Needs– Language Translation/Interpretation– Meaningful Sexual Assault Services– Housing– Transportation– Counseling– Legal Services

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2016 Short Cycle VOCA Funding & Allocation

• Estimated available funding for the short cycle (January-June 2016) is $1,350,0001. $350,000 for grants being moved from VAWA to VOCA

(by invitation only)2. $350,000 for new agencies who do not currently receive

any VOCA funding3. $250,000 for one-time funding4. $400,000 for enhancements of current programs

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2016 VOCA Short Cycle Timeline

Friday, September 4, 2015

Wednesday, September 9, 2015

Tuesday, September 15, 2015 &Thursday, September 17, 2015

Training & Technical Assistance Meeting:Abbey Inn1129 Bluff Street St. George, UT 84770

Applications available online:www.crimevictim.utah.gov

Utah Training & Technical Assistance Meeting:Utah Office for Victims of Crime350 E 500 S (Downstairs), Salt Lake City UT

Thursday, October 15, 2015 APPLICATION DUE TO UOVC BY 5:00 PMOriginal plus 7 copies

November 2-25, 2015 Screening & Allocation CommitteesReceive, read, and recommend grant awards

December 18, 2015 Final Approval; Award notification letters mailed; final contract negotiations begin

January 1, 2016 2016 VOCA Short Cycle begins

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Purpose of RFP Training

1. Understand the VOCA program and its guidelines2. Enhance the quality of grant applications3. Eliminate applications which do not meet VOCA

eligibility requirements4. To familiarize you with the grant application5. Highlight application changes & new requirements

1. Fast Track, Competitive, & Sexual Assault Set Aside6. Provide information on our knowledge of Federal

VOCA funding

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Statement of Purpose

• Victim-centered grant• To assist public & private non-profit agencies

in providing direct services to victims of crime• To develop new programs in underserved

victim populations and geographic areas• To assist in sustaining successful programs

OVC FY15 VOCA Formula Grant

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Two Separate Applications

1. Agencies who currently receive VOCA funding (short form)

a. One-time needsb. Moving VAWA funds into VOCA (only notified

agencies)c. Enhancing/Strengthening current programs

2. Agencies who do not currently receive any VOCA funding.

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Increased Funding to Current Subgrantees Requirements

• All regular VOCA requirements (see website for full details

• Must add-on to a current VOCA grant• Must have an excellent Record of Providing

Effective Services• Must demonstrate the need in their area for

additional services to be provided (data must support the need)

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Increased Funding to Current Subgrantees Requirements (cont.)

• Must show the increase in the goals and objectives (except for the one-time funds)

• Must be used to fund programs that have not been funded previously regardless of the source of availability of the funding

• Must clearly demonstrate that these requirements are met through the VOCA Short Application

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VOCA Short Cycle Application

• Coversheet– Type of request and amounts– Project Budget Summary– Boxes shaded in yellow will automatically

formulate, if the boxes are changed, then the applicants will be responsible for the errors

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VOCA Short Cycle Application

• Budget Sheet– Only include costs that you are adding to your grant, not

the current VOCA grant costs– All additional costs must be justified

• Match Section– The increased amount must also be matched at the same

rate– Matches must come from sources that are non-federal and

currently not used as a match– Equipment Summary must be fill out (if applicable) and

signed.

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VOCA Short Cycle Application

• Program Plan– Fill out your current goals and objectives– Fill in where there will be an increase

• Required VOCA Questions– Fill out your current required VOCA information– Fill in where there will be an increase

• Attach a job description of any new positions

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2016 VOCA Short Cycle Timeline

Friday, September 4, 2015

Wednesday, September 9, 2015

Tuesday, September 15, 2015 &Thursday, September 17, 2015

Training & Technical Assistance Meeting:Abbey Inn1129 Bluff Street St. George, UT 84770

Applications available online:www.crimevictim.utah.gov

Utah Training & Technical Assistance Meeting:Utah Office for Victims of Crime350 E 500 S (Downstairs), Salt Lake City UT

Thursday, October 15, 2015 APPLICATION DUE TO UOVC BY 5:00 PMOriginal plus 7 copies

November 2-25, 2015 Screening & Allocation CommitteesReceive, read, and recommend grant awards

December 18, 2015 Final Approval; Award notification letters mailed; final contract negotiations begin

January 1, 2016 2016 VOCA Short Cycle begins

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QUESTIONS?

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Funding Criteria for agencies who are new to VOCA funding

Agencies who meet the following criteria are eligible to apply for this review• Any agency which has not received VOCA

funds in the past and meets Federal eligibility requirements

• Meets October 15, 2015 deadline

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VOCA Subgrantee Eligibility Requirements

(Information Pg. 1-2)1. Public or non-profit organization2. Record of effective services3. New Programs—demonstrate 25-50% financial support from non-federal

sources4. Program match (20% of total, including match = award / 4) 5. Volunteers6. Promote community efforts to aid crime victims7. Help victims apply for compensation benefits8. Comply with federal rules regulating grants9. Maintain Civil Rights information10. Comply with State criteria11. Services to victims of Federal Crimes12. No charge to victims for VOCA funded services13. Client-Counselor & Research confidentiality as required by Federal and

State law18

Definition of Crime Victim

(Information Pg. 6)• Primary Victim: Any person subjected to a chargeable crime

• VOCA Victim Assistance provisions DO NOT mandate that crime victims report to law enforcement in order to receive services

• Child: A person under 18 years old• Spouse: A cohabitant (UCA 77-36-1)• Secondary Victims: may include a spouse, parents,

siblings, and children of the victim• Sexual Assault/Child Abuse/Spouse Abuse: Not limited to

crimes with these statutory names but rather are used in a descriptive sense of any type of similar crime

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Definition of Crime Victim

(Information Pg. 6)• DOES NOT include perpetrator or any accomplices, residents of halfway houses or other correctional facilities, or persons on probation or parole if crime is a violation of probation or parole

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VOCA Victim Assistance Funds

Direct Services Which:• Respond to immediate health and safety needs of crime victims, so that the severity of the psychological trauma is reduced

• Provide mental health assistance which helps restore the victim’s sense of dignity, self-esteem, and coping mechanisms

• Assist the victim in participating in the criminal justice process

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Definitions of Direct Services

(Information Pg. 10-11)• Crisis Counseling: In-person crisis intervention, emotional support, and guidance and counseling provided by advocates, counselors, mental health professionals, or peers. Such counseling may occur at the scene of a crime or immediately after a crime or be provided on an ongoing basis

• Follow-Up Contact: In-person contacts, telephone contacts, and written communications with victims to offer emotional support, provide empathetic listening, and check on a victim’s progress

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Definitions of Direct Services

(Information Pg. 10-11)• Therapy: Intensive professional psychological or psychiatric

treatment for individuals, couples, and family members related to the victim to provide emotional support in crisis arising form the occurrence of a crime. This includes the evaluation of mental health needs as well as the actual delivery of psychotherapy

• Group Treatment: The coordination and provision of supportive group activities

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Definitions of Direct Services

(Information Pg. 10-11)• Shelter/Safe House: Offering short- and long-term housing

and related support services to victims and families following a victimization

• Information & Referral (In-Person): In-person contacts with victims during which time services and available support are identified

• Criminal Justice Support/Advocacy: Support, assistance, and advocacy provided to victims at any stage of the criminal justice process to including post-sentencing services and support

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Definitions of Direct Services

• Emergency Financial Assistance: token /voucher (no cash) for transportation, food, clothing, emergency housing, etc.

• Emergency Legal Advocacy: Filing of temporary restraining orders, injunctions, and other protective orders, elder abuse petitions, and child abuse petitions but does not include criminal prosecution or the employment of attorneys for non-emergency purposes such as custody disputes, civil suits, etc.

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Definitions of Direct Services

• Assistance in Filing Compensation Claims: Making victims aware of the availability of crime victim compensation, assisting the victim in completing the required forms, gathering the needed documentation, etc. It may also include follow-up contact with the victim compensation agency on behalf of the victim.

• Personal Advocacy: Assisting victims in securing rights, remedies, and services from other agencies, locating emergency financial assistance, intervening with employers, creditors, and others on behalf of the victim, assisting in filing for losses covered by public and private insurance programs including workman’s compensation, unemployment benefits, welfare, etc., and accompanying the victim to the hospital, etc

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Definitions of Direct Services

• Telephone Contact: Contacts with victims during which time services and available support are identified

• Other: Other VOCA direct, allowable services not listed

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ALLOWABLE&

UNALLOWABLE

COSTS28

Allowable Costs: instruction pages 2-3

1. Immediate Health & Safety• Crisis Intervention, hotline counseling, etc.

2. Mental Health Assistance• Counseling, group treatment, therapy

3. Assistance with Participation in Criminal Justice Proceedings• Emergency legal services, transportation to court, etc.

4. Forensic Examinations• Must also provide counseling, support, etc.

5. Costs Necessary & Essential to Providing Direct Services• Telephone service, local travel expenses, etc.

6. Special Services• Assist with UOVC compensation claims or public assistance, etc.

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Allowable Costs: instruction pages 2 - 3

6. Personnel Costs• Staff salaries, fringe benefits, cost of training, etc.

7. Restorative Justice• Must be requested by the victim and offer therapeutic value • Requires a prior written authorization from UOVC

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Other Related Allowable Costs:

instruction pages 3 & 4• Not generally considered direct crime victim services, but are often a necessary and essential activity to ensure that quality direct services are provided

• State grantee and sub-recipient must agree that:1. Direct services to crime victims cannot be offered without support for

these expenses2. Sub-recipient has no other source of support3. Only limited amounts of VOCA funds will be used for these purposes

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Other Related Allowable Costs

1. Skills Training for Staff• Focus on developing skills of direct service providers

2. Training Materials• Books, manuals, videos, etc.

3. Training Related Travel• Travel, meals, lodging, and registration

4. Equipment & Furniture• Pagers, victim waiting rooms, TTY, etc.

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Other Related Allowable Costs

5. Advanced Technologies• Computer equipment, notification systems, etc.

6. Contracts for Professional Services• Interpreters, emergency psychological services, etc.

7. Operating Costs• Printing, postage, brochures, etc.

8. Supervision of Direct Service Providers• Coordinator for volunteers, etc.

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Other Related Allowable Costs

9. Repair and/or Replacement of Essential Items– Must contribute to maintaining a healthy and/or safe

environment or crime victims

10. Public Presentations– Designed to identify crime victims and provide or refer

them to needed services

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Non-Allowable Costs : instruction pages 5 & 6

• Any costs already covered by the agency (supplanting)

• Lobbying and administrative advocacy• Perpetrator rehabilitation and counseling• Needs assessments, surveys, evaluation, studies• Fundraising• Prosecution activities, police officers• Indirect organization costs• Property loss

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Non-Allowable Costs : instruction pages 5 & 6

• Most medical and mental health costs• Relocation expenses• Administrative staff expenses• Development of protocols, interagency

agreements, and other working agreements• The costs of sending individual crime victims to

conferences• Activities exclusively related to crime prevention

• Night Out Against Crime• Domestic Violence Awareness Month/Night

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Clarification of Non-Allowable Activities

• Funds shall not be used to support the development or presentation of a domestic violence, sexual assault, dating violence, and/or stalking curriculum for primary or secondary schools. The grantee further agrees that grant funds will not be used to teach primary or secondary school students from an already existing cirriculum.

• Grant funds may be used to support, inform, and outreach to victims about available services, but are not to be used to conduct public awareness or community education campaigns.

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Clarification of Non-Allowable Activities

• The “curriculum” in the first condition refers to a prevention or education curriculum. As always, states can continue to conduct interventions in schools and can fund outreach about available services. For example, a subgrantee could conduct dating violence support groups in schools, as this would constitute an intervention.

• Questions have also come up about the potential scope of presentations under the umbrella of “outreach about available services.” Teens may not know what an abusive relationship is, so they would not be able to access the services without some education to help them understand why they would need the services in the first place as well as what services are available. However, education on topics such as healthy versus unhealthy relationships would cross the line into prevention rather than access to services. 38

Coversheet&Required VOCAQuestions

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Coversheet Checklist Is the Amount Requested correct? (#10) Did I include the entire 9 digit zip code? (#11) Did I include the correct Point of Contact? (#13) Did I select:

Type of Agency? (#3) Use of Funds? (#4) Grant Submission Type? (#5)

Did I list the CONGRESSIONAL District Served (I, II, III or Statewide)? (#6)

Did I list my DUNS & Tax ID? (#7&8) Did I list my Sources of Match? (#15) Did I include Original, authorized signatures?

Non Profit: Board Chair Government Agency: Mayor, County Commissioner, etc.

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Required to receive VOCA funding

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Required VOCA questions checklist

Is the total number of victims served correct? Do the TOTAL VOCA FUNDS match the request on the

coversheet? Did I include ASSISTANCE IN FILING COMPENSATION CLAIMS? Do my numbers relate to my Goals & Objectives in Section B

of the application? Are my numbers realistic and achievable?

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BUDGET

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Budget Safeguards• 3% MAXIMUM increase from last year’s award amount• Figures from Budget Worksheets will carry forward to the

Coversheet• Figures from Match Worksheets will carry forward to the

Coversheet

BUT, PLEASE TAKE THE TIME TO CHECK YOUR FIGURES!

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Budget Categories by Priority

1. Personnel2. Training & Travel3. Supplies4. Equipment5. Contracted Fees/Consultants6. Other

*NO OUT OF STATE TRAINING WILL BE AWARDED

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VOCA Immediate Emergency Funds

• Funds set aside to assist victims with immediate needs such as:• Shelter• Transportation• Food• Acquiring birth certificates/Social Security numbers, etc.

• Funds are to be used as a last resort when no other resources are available to assist victims with these immediate needs.

• Maximum allowable request is $1,500.00

THESE FUNDS ARE FOR IMMEDIATE VICTIM NEEDS, NOT AGENCY NEEDS.

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VOCA Immediate Emergency Funds

• Request for these funds should be listed as “VOCA Emergency Funds” within the “Other” category of the budget section• Should be itemized in budget as much as possible

• Guidelines regarding non-allowable VOCA costs still apply to “VOCA Emergency Funds”• Medical expenses are NOT allowable

• Receipts and records of all expenditures must be kept with grant records for 3 years, pursuant to VOCA reporting guidelines

THESE FUNDS ARE TO BE USED FOR THE IMMEDIATE NEEDS OF VICTIMS—NOT AGENCY EMERGENCIES.

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PERSONNEL

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BE CONSISTENT WITH YOUR POSITIONS /

TITLES

• If a title of a position has changed from last year’s grant project, please indicate in Program Expenditure Comparison Summary

• If an employee who worked under the grant last year is working in a new position this year, please indicate in Program Expenditure Comparison Summary

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Volunteers

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Contracted Fees

Maximum reimbursement rate is $81.25/hour or $650.00/day

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Equipment

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Travel & Training• Mileage rates

– $0.56/mile personal vehicle– $0.38/mile agency vehicle

• Training– Break out all trainings and training costs (per diem, hotel,

registration) separately• Hotel: $95.00/day• Per diem: $39.00/day

– Breakfast: $10.00– Lunch: $13.00– Dinner: $16.00

THESE ARE MAXIMUM RATES. YOU MUST ADHERE TO YOUR AGENCY’S TRAVEL POLICIES

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SUPPLIES & OTHER

All supplies, utilities, office space, etc. MUST be pro-rated according to percent of VOCA usage

• Space provided for justification on page 13

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SUPPLANTING• New programs must show that positions are new, or

will be backfilled if funding is awarded.

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Calculate Your Budget Carefully!

• Purchasing equipment and supplies during the last month of the grant may not be undertaken merely for the purpose of using unobligated funds, as this does not support the purpose of the program.

• MUST receive WRITTEN APPROVAL before ANY changes are made to Grant Contract. (Grant Change Request)

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Budget Section checklist

Are the employee’s agency hours accurate?Is the employee’s ACTUAL rate of pay listed?Are benefit rates accurate? (Actual rates provided by

agency.)ARE VOLUNTEERS LISTED? Are equipment & supplies pro-rated?

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MATCH

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Match Requirement• Subgrantees who have received funds for (4) or

more years must provide one-fourth (25%) cash match within the 20% program match

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Subgrantee Match Requirement

(Four Years or More VOCA Funding)

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Match Requirements• The recipient’s share of the project costs• VOCA requirement is 20% of the total program

costs• Restricted to the same uses as the VOCA program

funds• Must be obligated by the end of the program

period• Needs to be applied in proportion to the

obligation of the Federal funds– Must be reported in the period in which the expense

was incurred 62

Cash Match vs. In-Kind Match

• Cash Match– Actual cash spent by the recipient for project-related costs

• Salary/benefits• Supplies/equipment purchased by the agency• Agency vehicles/miles• Training

• In-Kind Match– Value of donated services or items

• Volunteers• Donated supplies/equipment• Other items donated to assist crime victimsMake sure to include cash and in-kind match sources both on the coversheet as well as the match section!

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Specific Source of Match

List whether your match comes from a State, Local, or Other funding source

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Personnel

funding sources

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PROJECTCOMPARIS

ON

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H. Additional Resources

Page 15• Does the community support your organization?• All other resources available to the program• Be specific and itemize

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VAWA/SASP/USASP Subgrantees:

pages 16 - 19• How do your VAWA/SASP/USASP program

goals and objectives differ from the VOCA program for which you are requesting funding?

• Provide budget and personnel information– For those with multiple VAWA contracts, there are

two pages to enter information

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6. Agency Budget page 19

• Submit a current fiscal budget– Should be a projected budget for the 2015 fiscal

year

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Budget Justifications

• New positions not funded in the previous grant year

• New position titles• Hours swapped between two employees

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ONCE CONTRACT IS SIGNED:

• Agency may not deviate from budget– Salaries MUST be paid in accordance with

contracted budget figures– Funds MAY NOT be moved between category

without approval from UOVC (Grant Change)

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NARRATIVE

SECTIONS

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NARRATIVE SECTIONS SHOULD BE WRITTEN AS THOUGH THE READER IS UNFAMILIAR WITH YOUR PROGRAM

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A. Statement of Need & Target Population

• Comprehensive understanding of the problem and subsequent need being addressed in the grant application including geographic issues, the problem and it’s resolution

A. Geographic areaB. Nature and Scope of the ProblemC. Victim NeedsD. Target Population

SITE YOUR SOURCES & USE CURRENT INFORMATION 76

B. Program Plan & Evaluation

• Goals/objectives/activities/methods/ monitoring/evaluation timelines

• Describes the purpose and service for which you are requesting the funding, how many victims you are going to serve and when

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Goals & Objectives Checklist

• Is the Objective:• Quantifiable?• Measurable?• Achievable?

• Each Objective should have ONE specific item being measured. (i.e. Provide on-scene crisis intervention to 100 victims of crime)• Specify what you are measuring (victims served, group therapy sessions, people trained, etc.)

• Do your numbers coincide with the VOCA Questions on page 2?

• Do your Goals & Objectives include:• The employees for whom you are requesting funding? • Volunteers? • The services listed in the VOCA Questions on page 2? 79

C. Statistics Reporting• Federal Government requires accountability

of awarded VOCA funds• Agencies commit to collect & provide statistics

based on services provided in Certified Assurances & Grant Conditions

• Who, what, where, how, when

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D. Comprehensive Crime Victim Services

• How will your program complement other services?

• What other programs will you be working with?

• 3 current letters of support from agencies with whom you are coordinating

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E. Record of Providing Effective Services

• What has your previous year’s VOCA funded program accomplished?

• How long has program been in existence?• How has it grown?• Types of victim services offered.• Significant agency accomplishments

NEW PROGRAMS: IT IS STILL HELPFUL TO LIST YOUR AGENCY’S ACCOMPLISHMENTS

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F. Project Administration

• Does your agency have the capability to administer the awarded funds and implement the program?1. Organizational chart2. Roster of governing board3. Attach or include agency position titles and job

description4. VOLUNTEER JOB DESCRIPTION5. Verification of 501(c)3 status-For Non-Profits6. Staff abilities & qualifications7. Staff to manage fiscal controls

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Licensing

• Domestic Violence Shelters need to be licensed through the Utah Office of Licensing as a Domestic Violence Shelter in order to receive funding

• Treatment Centers need to be licensed as well• Treatment professionals need to be licensed

(i.e. LCSW, LPC, MFT, etc) in order to provide therapeutic services

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CERTIFIED ASSURANCES & GRANT

CONDITIONS

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CERTIFIED ASSURANCES & GRANT

CONDITIONSA few new ones, (p. 3 of Grant Conditions and Assurances)• Can’t use federal funds to lobby at any level of

government.• Additional requirements may be imposed on

high-risk subgrantees

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Grant Condition - #11• Page 7 on Certified Assurances & Grant Condition

11. Category Change

Subgrantee will plan and budget for equipment and supplies early in the grant project to ensure the full benefit of the purchase is received. Moving personnel, purchasing equipment and supplies, and requesting training funds during the last month of the grant may not be undertaken merely for the purpose of using available funds, as this does not support the purpose of the program.

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Grant Condition - #16• Page 8 on Certified Assurances & Grant

Condition

16. Written Approval of ChangesSubgrantees must obtain prior written approval from the UOVC for any and all program changes deviating from the contract. These include but are not limited to: (a) change of program activities, designs, or objectives; (b) changes in personnel identified in the contract; (c) any changes in the approved project budget.

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EEOP – Local Governments

• More than 50 employees• Received $500,000 or more in federal funds /

per year • Submit physical EEO plan to the OCR• Once approved, a letter will be sent • It is good for two (2) years

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EEOP – Local Government

• More than 50 employees • receive between $25,000 and $499,999 in

federal funds / year • Advise OCR that they do have an EEOP on site

for review. • Submit Certification Form

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EEOP Exempt – Non-profit

• Exempt organization – Non-profits & local governments with less than 50 employees

• Required to submit Certification Form to acknowledge exemption

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CCJJ PowerPoint Training

• Go to www. Justice.utah.gov• Type in ‘Civil Rights Training’ in search box• Go through the slide show• Sign the certificate • Keep it in your grant file

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Civil Rights Compliance BasicsCan’t discriminate or deny services on the basis of race, color, religion, national origin, pregnancy, pregnancy- related, age, disability, or sex. Treat everyone equally.

– Need to have internal policy about this

• Can’t retaliate – (For everyone, including employees and participants)Scan and email form to EEOPForms@usdoj.gov title your email EEOP Certification

Access form at ojp.gov/about/ocr/pdfs/cert.pdfReport any complaints, lawsuits or findings from a court or agency on a civil rights finding to UOVC and OCR (Office of Civil Rights)

1. Have project director read and sign certification on CCJJ’s Civil Rights compliance every year2. Fill out and Sign UOVC Grant Conditions3. Access similar certification form and send to OCR, along with EEOP plan if required4. Keep all on file

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Reporting of Audits

• Send copy of Audits/Financial Statements to loriolsen@utah.gov (within one month)

• Provide auditors copy of grant, so they test to see whether expenditures are allowable under the Grant

• Upload Audits/Financial Statements to State Auditor at reporting.auditor.utah.gov – Contact State Auditor’s office directly for

questions, 801-538-1025 and sao@utah.gov

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Site Visits and Desk ReviewsWe have done and will continue to do Site Visits of your grantsWe have done and will continue to do Desk Reviews of your grants

• Please keep all backup documentation such as timesheets, receipts, invoices, mileage receipts, payroll reports, statistical records of services provided, etc. in a folder by reimbursement period for each grant (keep for 3 years after grant ends)

• Make sure that your financial person and programmatic people, and employees listed on grant, are aware of the specific conditions on each grant (employees on grant, hours on grant, rate of pay, benefit rate, activities allowed/not allowed etc.)

• Remember timesheets should drive the hours charged to a grant, not some pre-determined average of hours or average percentage of time charged to the grant

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New things on the Horizon

• SB 152, Utah appears to be enacting a law regarding accounting reports for non-profits

• Office of Management and Budget created new guidelines

• This means a new OJP Financial Guide and other changes

• Stay tuned

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REVIEW & AWARD

PROCESS97

RFP & AUTHORIZATION PROCESS

Competitive Process

• Screening and Allocation Committee review

• Award Recommendation Summary

• Final Board review and authorization

• Communicate final grant corrections

• Finalize contract

• Subgrantee receives contract98

Top 10 Most Common VOCA Application

Mistakes as Identified by Screening & Allocation

Committees

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Top 10 Most Common VOCA Mistakes

10. Statement of problem, need and target population is not concise (bullet points are suggested); outdated;

lacks data100

Top 10 Most Common VOCA Mistakes

9. Victim needs section is centered around agency’s

services and needs and not what victims really need

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Top 10 Most Common VOCA Mistakes

8. Statements are based on perception

and not based on actual fact

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Top 10 Most Common VOCA Mistakes

7. Objectives are not specific and/or measurable; goals are more like objectives, objectives are more like activities and vice versa

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Top 10 Most Common VOCA Mistakes

6. Letters of support-not signed, incorrect date, reference the incorrect

project/grant

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Top 10 Most Common VOCA Mistakes

5. “Required VOCA Questions” outcomes do

not correlate with “Goals/Objectives”

outcomes105

Top 10 Most Common VOCA Mistakes

4. Missing parts of the application or

attachments

106

Top 10 Most Common VOCA Mistakes

3. Volunteers not serving their purpose-not enough

hours, not listed on the program plan, not relevant

to the project107

Top 10 Most Common VOCA Mistakes

2. Job titles are not consistent and/or the

project changes drastically from year to year

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Top 10 Most Common VOCA Mistakes

1. Supplanting justification is not

addressed

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2016 VOCA Grant Application

• Applications are available on UOVC’s website: www.crimevictim.utah.gov

• Applications are due Thursday, October 15, 2015 at 5:00 p.m.• For all applications: Submit original and seven (7) unbound copies

• DO NOT SEPARATE WITH BINDER CLIPS (suggestion: use colored paper)• DO NOT STAPLE• DO NOT PRINT DOUBLE-SIDED

• If mailed on October 15th, the package must be postmarked by 5:00 p.m. & delivered overnight– Applications postmarked on October 15th will only be accepted from

agencies outside of Salt Lake County

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QUESTIONS?

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