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9/22/2016
1
Efficiency through MCSJ
September 22, 2016
Agenda Items Agenda Items Agenda Items Agenda Items
end user personalizationend user personalizationend user personalizationend user personalization• workspace, favorites, themeworkspace, favorites, themeworkspace, favorites, themeworkspace, favorites, theme
eeee----commercecommercecommercecommerce• eeee----bills, ach payments, bills, ach payments, bills, ach payments, bills, ach payments, po’spo’spo’spo’s, vouchers, , vouchers, , vouchers, , vouchers, apapapap & & & & prprprpr checks, permits, violations, licenseschecks, permits, violations, licenseschecks, permits, violations, licenseschecks, permits, violations, licenses
• smssmssmssms text messagestext messagestext messagestext messages
mobile (smart phone mobile (smart phone mobile (smart phone mobile (smart phone ---- pads) applicationspads) applicationspads) applicationspads) applications• requisition management, meter management, inspection results, requisition management, meter management, inspection results, requisition management, meter management, inspection results, requisition management, meter management, inspection results, resident selfresident selfresident selfresident self----serve, serve, serve, serve,
attendance & leave time, animal finderattendance & leave time, animal finderattendance & leave time, animal finderattendance & leave time, animal finder
document, contract, & project managementdocument, contract, & project managementdocument, contract, & project managementdocument, contract, & project management
24242424----7777----365 web portals (citizen & employee engagement)365 web portals (citizen & employee engagement)365 web portals (citizen & employee engagement)365 web portals (citizen & employee engagement)• wippwippwippwipp, employee self, employee self, employee self, employee self----serve, vendor portal, residentserve, vendor portal, residentserve, vendor portal, residentserve, vendor portal, resident----self serve, construction permit selfself serve, construction permit selfself serve, construction permit selfself serve, construction permit self----serve, serve, serve, serve,
financial dashboardfinancial dashboardfinancial dashboardfinancial dashboard
mcsjmcsjmcsjmcsj selfselfselfself----hosted or hosted computing environmenthosted or hosted computing environmenthosted or hosted computing environmenthosted or hosted computing environment
a) included with mcsj solution
b) additional mcsj offerings
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End User WorkspaceEnd User WorkspaceEnd User WorkspaceEnd User Workspace
FavoritesFavoritesFavoritesFavorites
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Color Themes Color Themes Color Themes Color Themes ---- CSSCSSCSSCSS
EEEE----Billing and Auto ACH Payment Billing and Auto ACH Payment Billing and Auto ACH Payment Billing and Auto ACH Payment
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Electronic Document Delivery Electronic Document Delivery Electronic Document Delivery Electronic Document Delivery –––– PO’s & VouchersPO’s & VouchersPO’s & VouchersPO’s & Vouchers
Electronic Document Delivery Electronic Document Delivery Electronic Document Delivery Electronic Document Delivery –––– AP & PR ChecksAP & PR ChecksAP & PR ChecksAP & PR Checks
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Electronic Document Delivery Electronic Document Delivery Electronic Document Delivery Electronic Document Delivery –––– SMS Text MessagesSMS Text MessagesSMS Text MessagesSMS Text Messages
Storm Preparation
Shut Off Warnings
Event Updates
Hydrant Flushing
Flash News
Road Closings
And so much more ……
Mobile & Smart Phone Apps Mobile & Smart Phone Apps Mobile & Smart Phone Apps Mobile & Smart Phone Apps
advantages of advantages of advantages of advantages of mcsjmcsjmcsjmcsj mobile appsmobile appsmobile appsmobile apps- most everyone has a smart phone!
- no additional costs for internet service
- interface dynamically and directly to
primary mcsj database whether self-hosted
or hosted
- apps are free and easily downloadable from
google play or the apple iStore.
- good or bad, you always have your phone
with you!
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Mobile & Smart Phone Apps Mobile & Smart Phone Apps Mobile & Smart Phone Apps Mobile & Smart Phone Apps
Initial sign on App Icon Push NotificationPush Notification
Mobile & Smart Phone Apps Mobile & Smart Phone Apps Mobile & Smart Phone Apps Mobile & Smart Phone Apps
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Additional Requisition OptionsAdditional Requisition OptionsAdditional Requisition OptionsAdditional Requisition Options
** Unlimited number of attachments
** Any file type (pdf, doc, xls, png, jpg, etc)
Document ManagementDocument ManagementDocument ManagementDocument Management(easy attachments) (easy attachments) (easy attachments) (easy attachments)
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Documents entered by an end user will flow logically through the system. An example is
a proposal entered by a requisition user, will be accessible in the purchase order or any
inquiry into the transaction.
Contract & Project ManagementContract & Project ManagementContract & Project ManagementContract & Project ManagementRequisitions, purchase orders can be charged to
standard or supply contracts. Requisition, PO,
and voucher line items can be accumulated to a
tracking ID.
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Web Portals Web Portals Web Portals Web Portals –––– mcsjmcsjmcsjmcsj WIPPWIPPWIPPWIPP
Also available with WIPP:
IVR (phone) inquiry & payments – multi-lingual
counter credit/debit card payments
self-serve kiosk credit/debit/ach payments
2 new action boxes
Employee SelfEmployee SelfEmployee SelfEmployee Self----ServiceServiceServiceService
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Vendor Portal Vendor Portal Vendor Portal Vendor Portal
optional
Vendor Portal Vendor Portal Vendor Portal Vendor Portal
optional
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Public & Private Attachments & FormsPublic & Private Attachments & FormsPublic & Private Attachments & FormsPublic & Private Attachments & Forms
SelfSelfSelfSelf----Hosted verse HostedHosted verse HostedHosted verse HostedHosted verse Hosted
HINT: always pick the application first, then the computing environment
SelfSelfSelfSelf----HostedHostedHostedHosted HostedHostedHostedHosted
responsible for providing and maintaining the
server(s) that mcsj will operate on
mcsj operates in an AWS EC2 hosted
environment where maintenance/updates are
ea’s responsibility
server(s) controlled and secured by your
organization
server(s) controlled and secured by AWS &
edmunds & associates
external computing and peripheral devices
responsibility
external computing and peripheral devices
responsibility
Self-Hosted AdvantagesAdvantagesAdvantagesAdvantages Hosted AdvantagesHosted AdvantagesHosted AdvantagesHosted Advantages
quantitative total cost of ownership (TCO) should
be lower over a period of time
no server(s) maintenance or hardware-software
finger pointing
system performance not dependent on internet
connection
mcsj upgrades and redundant backup automatic,
no internal staff involvement
security and computing environment controlled
by internal or external IT staff
beneficial to those with limited or poor IT
resources
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