20130129 coordination meeting presentation final

EU SUSTAINABLEENERGY WEEK24-28 JUNE 2013

Energy

First Coordination Meeting29 January 2013

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Welcome

William Gillett

Head of Unit IEE – Renewable Energy

Executive Agency for Competitiveness and Innovation (EACI)

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Introduction

Roderic van Voorst

European CommissionDG Energy

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EUSEW overview: 2012 results and 2013 objectives

Andrea Pascal

Head of Sector Communication

EACI

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High Level Policy Conference (HLPC) 2012

• 29 events

• 3.770 attendees

• Side events: – Strawberry Tree– Clean Mob

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EUSEW 2012: Energy Days in Brussels

• 143 events• 60% newcomers• Media mentions reaching 74 mil. people across

Europe

EUSEW 2012: Energy Days outside Brussels

• 877 events• 48 countries on four continents (Europe, Asia,

America, Africa)

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140

73

148

328

720

1020

0

200

400

600

800

1000

1200

2006 2007 2008 2009 2010 2011 2012

Total EUSEW events

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AWARDS 2012: • + 300 projects (SEE & ManagEnergy);

• SEE & ManagEnergy Awards are complementary schemes with a common goal: to provide recognition and communication support to best in class projects;

• Type and % of involved stakeholders;

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What's new in EUSEW 2013?

•Merger with ManagEnergy Award•New EUSEW website•Call for events - High Level Policy Conference (HLPC)•Energy Days management

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Communication support

Alessandra Pertot, EACI

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New EUSEW website www.eusew.eu

• New design• Improved navigation• Registration for High Level Policy Conference

events and all Energy Days• Easy registration system for participants• Improved search• Social media sharing options

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Promotional tools

• Downloadable online tools available as of Feb:– EUSEW (customisable) poster– EUSEW flyer– EUSEW logo– EUSEW PPT presentation template– Templates for media work– Guidelines for Organisers

• Promo tools for Energy Days Organisers in Brussels:– Bags with a pen, notepad, Post-its, a flyer and the

conference programme for distribution to participants– Posters to hang at the Organiser's venue location

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Media Relations – 2012 achievements

• More than 55 journalists on site in Brussels• More than 140 media mentions in total• Around 74 million people reached with media

activities

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Media event 2012: pictures and coverage

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Media Relations – 2013 priorities

• Targeted media relations • Media mentions in quality media• Public call for media event• Online media toolkit for Energy Day Organisers

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Social Media

EU SUSTAINABLEENERGY WEEK24-28 JUNE 2013

Energy

High Level Policy Conference

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High Level Policy Conference

•3-day event: 25-27 June 2013•Around 40 conferences in two buildings•Up to 5.000 participants

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Who can apply?

Actors representing EU institutions, including inter-institutional bodies

External stakeholders:1. Organisations that benefit from a widespread network of contacts in Brussels and across Europe.

2. Organisations that are contributing to the development of sustainable energy in Europe.

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Who can apply?

3. Organisations that have a proven track record in their field of work.

4. Single companies are only eligible if they are represented through an industry association as the main organiser of an event.

5. Representations of national, regional or local authorities are only eligible if they are represented through a network as the main organiser of an event.

6. Stakeholders who are planning to organise additional activities during EUSEW will be especially considered.

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How to apply

Online registration systemvia http://www.eusew.eu/energy-days/high-level-policy-conference

DEADLINE: 28 February 2013

Need assistance? ilka.neumann@eusew.eu +32 2 340 30 67

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HLPC – Equipment of conference rooms

Charlemagne•Beamer, screen, PC, fixed microphones, plugs•Internet•Table for brochures at the entrance of each room•One panel for posters provided; feel free to bring roll-ups•You will receive a floor plan

Committee of the Regions•Beamer, screen, PC, fixed microphones, plugs•Internet•Table for brochures at the entrance of each room•Feel free to bring roll-ups•You will receive a floor plan

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Registration

ALL HLPC event organisers must register their participants via EUSEW online registration system

InterpretationMaximum three languages

Working hours (no flexibility): 9.00-13.0014.30-18.30

Send presentations one week prior to EUSEW

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Catering

8.30- 9.00 Welcome coffee10.45-11.15 Coffee break13.00-14.30 Lunch buffet15.45-16.15 Coffee break

No private receptions will be possible inside the Charlemagne and CoR buildings.

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VIPs

If you expect a VIP, please let us know! ilka.neumann@eusew.eu

Webstreaming

No webstreaming foreseen, but event organisers are invited to bring their own equipment.

EU SUSTAINABLEENERGY WEEK24-28 JUNE 2013

Energy

Energy Days

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Why take part?

1. European Movement

2. EUSEW online platform

3. European media focus on sustainable energy

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How to take part?

• Organise an event!– All formats are accepted– Register your event online– Promote your event with your communication channels– Use EUSEW social media

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How do we support you? (1)

• Communication support– Attractiveness– Attendance– Media coverage– Social media

• Networking

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How do we support you? (2)

• Online platform – Attendees management– Online programme– Paper-based programme for Brussels

• Promotional tools & badges (Brussels)

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What’s new in 2013

• Website– Registration form– Publication– Search engine

• Attendees management > not only Brussels!

• Deadline for Energy Days registration: 10 June 2013

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Help us maximise the impact of EUSEW !

• Share your outcome with the EUSEW secretariat– energydays@eusew.eu

• Get involved in social media actions– http://twitter.com/euenergyweek– http://facebook.com/euenergyweek

• Enhance the visibility of your event

EU SUSTAINABLEENERGY WEEK24-28 JUNE 2013

Energy

Awards

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AWARDS: Why Take Part?

• Institutional Recognition

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AWARDS: Why Take Part?

• Promotion & Visibility

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http://www.bbc.co.uk/news/technology-13805010

AWARDS: Why Take Part?

• Media Exposure

Non exclusive list of media having covered EUSEW

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AWARDS: ELIGIBILITY CRITERIA

• EE, RES & Clean Mobility Projects

• Public & Private actors from EU 27, Norway, Iceland, Liechtenstein and FYRM

• Proven results contributing to 2020 objectives

• Products and R&D projects are not eligible

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AWARDS: CATEGORIES

• Living: EE in new and existing building stocks

• Communicating: awareness raising actions

• Consuming: reducing energy consumption

• Learning: educational and capacity building actions

• Travelling: sustainable modes of transport

• ManagEnergy: public authorities & energy agencies only (local/regional)

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AWARDS: ASSESSMENT CRITERIA

• Project Impact/ Contribution to the 2020 objectives (10 points)

• Transferability / Replication potential (10 points) • Best in class project (10 points)

• Social and political acceptance and sustainability of the solutions developed (10 points)

• Communciation/ Media value (10 points)

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AWARDS: HOW TO APPLY ?

• 1. Go to www.eusew.eu/awards-competition

• 2. Sign in or create an account

• 3. Five Step Application Form

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• Deadline: 8 March 2013• Evaluation & Selection of Nominees: ongoing – 12/04• Contacting Nominees: 15-17/04• Multi-channel promotion of Nominees: 18/04 – 25/06• Jury Evaluation & Selection of Winners: 24/04 – 07/05• Winners Audiovisual Production: 07/05 – 25/06• Awards Ceremony: Tuesday 25 June 2013• Contact: David Crous Duran dc@eusew.eu +32 2 340 30 68

AWARDS: TIMELINE

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Thank you for your attention!