2013 Delegate Agency New Contracts Process – Workshop CORPORATE CDBG December 5, 2012 HOUSING...

2013 Delegate Agency New Contracts Process – Workshop

CORPORATE CDBG

December 5, 2012

HOUSING & ECONOMIC DEVELOPMENT

ANDREW J. MOONEY * COMMISSIONER

Peter Murawski * Assistant Commissioner

Leonard Obilor * Director of Finance

AGENDA Welcoming Statement (Leonard) Program Overview (Nora & Leona) Contracting Package (Leonard) Economic Disclosure Statement (Ben) Corporate Status and Conditions (Staff) Q & A

1. WORKSHOP OBJECTIVES Provide Information on 2013 Delegate Agency

contracting Provide Guidance on Contract Process and

Protocols Support Programs Through Routine Activities :

Execute 2013 Contracts Review and process Delegate Agency Vouchers Monitor Delegate Agencies program Efficiency,

Accountability and Performance. Organization Structure Changes

Contract Unit Contacts

Name Tel # Responsibilities Email

Peter Murawski 312-744-6228 Division Head peter.murawski@cityofchicago.org

Leonard Obilor 312-744-4773 Team Manager leonard.obilor@cityofchicago.org

Sonia Garcia 312-744-6135 Contract Coordinator/Supervisor sonia.garcia@cityofchicago.org

Yolanda Knotts 312-744-4283 EDS, Direct Deposits, EFT (Electronic Funds Transfer), and other Contract process related issues.

yolanda.knotts@cityofchicago.org

Lynn Stewart 312-744-0859 Budget, vouchers and monitoring lynn.stewart@cityofchicago.org

Brenda Lindsey 312-744-7356 Budget, vouchers and monitoring brenda.Lindsey@cityofchicago.org

2. CONTRACT AND AUDIT TEAM

PROGRAM OPERATION CONTACTS

Name Tel # Responsibilities Email

Irma Morales 312-744-0885 Oversees Division irma.morales@cityofchicago.org

Leona Barth 312-744-0891 Supervising TACIT, SARFS, TACOM & HCBA Programs

leona.barth@cityofchicago.org

Cheryl Leonard 312-744-0840 Coordinates TACOM Program cheryl.leonard@cityofchicago.org

Anita Davis 312-744-0841 Assisting on SARFS Program anita.davis@cityofchicago.org

Luis Alarcon 312-744-0835 Assisting on SARFS Program luis.Alarcon@cityofchicago.org

Nora Curry 312-744-1867 Supervising LIRI Program nora.curry@cityofchicago.org

Beth Moens 312-744-2583 Coordinates LIRI Program elizabeth.meons@cityofchicago.org

Karen Forte 312-744-4867 Coordinates LIRI Program Karen.forte@cityofchicago.org

3. PROGRAM STAFF CONTACTS

Work Program Highlights LIRI (Local Industrial Retention Initiative) –

Economic Development TACIT (Technical Assistance Citywide) – Housing HCBA (Historic Chicago Bungalow) – Housing

4. CORPORATE PROGRAM OVERVIEW

Work Program Highlights SARFS (Small Accessible Repairs for Seniors) –

Housing TACOM (Technical Assistance to Communities)

– Housing

5. CDBG PROGRAM OVERVIEW

6. CONTRACT PACKAGE OVERVIEW Checklist - Corporate & CDBG Instructions - Corporate & CDBG Work Program - Corporate & CDBG Object of Expenditures – All Funds Budget Forms – Corporate & CDBG Grant Agreement: Exhibits A-C & Signature

Page – Corporate & CDBG Exhibit D – CDBG Only Grant Agreement – Corporate & CDBG Sample Package – Corporate & CDBG

7. DIRECT DEPOSIT INSTRUCTIONS Direct Deposit Vendor Payment Program

Form EFT-Bank Depository Form Instructions EFT-Bank Depository Form Signature Authorization Form

8. ECONOMIC DISCLOSURE STATEMENT On Line EDS

Handy Guide Changes Effective January 1, 2013

9. TRANSPARENCY Transparency Act Information

FATTA- Federal Funding Accountability and Transparency Act (https://www.fsrs.gov/ )

Data Universal Numbering System (DUNS) http://fedgov.dnb.com/webform, or http://www.whitehouse.gov/sites/default/files/omb/grants/duns_num_guide.pdf )

Central Contract Registration (https://www.uscontractorregistration.com or https://www.sam.gov )

Data Collection Form

10. CORPORATION STATUS REQUIREMENTS

• Insurance Coverage

• Indebtedness – City, State & Federal

• Good standing Conditions – City, State & Federal

11. IMPORTANT NOTES & ANNOUNCEMENTS Call (312) 744 6135 for

Appointment Concerns Endeavor to be on time

for Contract Roundtable Appointment

Authorized person must be present to sign

Package must be as complete as possible

All documents must have an original signature

Signature must be signed in blue ink

Load forms and instructions from: http://www.cityofchicago.org/hed

QUESTION & ANSWER PERIOD