2013 d13 spring_meeting_technology_v07

This deck is posted as a PDF on the District

Website

d13cgaux.com > directorates > logistics

District 13 Conference – February 2013

Using technology

to support our members & missions

MembersInnovationProficiency

Supporting members &

missions = seeing technology

as a toolbox

The toolbox…

What’s in your toolbox?

email account

AUXLMS y/n/?

pc/mac/…

AUXOFFICER/Member Zone login y/n/?

smartphone y/n/?

tablet y/n/?

online 7029/7028 y/n/?

skills base y/n/?

1

2

3

4

5

6

7

8

We’ll look at these after the break

The power exists in the tools

we use together…

…our shared proficiency

D13 technology proficiency model

Member proficiency:What we want assure each member knows via

training, workshops, etc.

Elected/Appointed leadership proficiency:

What we want to assure each leader knows via training, workshops, etc.

Advanced (role based) proficiency:What we want to work/train to assure specific

members know based on role

Helping you and your members reach

proficiency with tools through trainingis our objective

Helping you and your members reach

proficiency with tools through trainingis our objective

AuxDATA

AuxINFO

AuxLMS

POMS

AuxDirectory

National Web

WOW pushbutton websites

Online Forms

7029/7028/++

NTC

Online Classroom

AIMS/Everbridge

Skills Bank

Personal Email

Collaboration

Remote conf.

Social networks

Coast Guard Supported Aux Supported Member Solutions

AOM ….

TheUSCG/AUX“formal”toolkit

Member proficiency• Member items

Leader (elected/staff) proficiency• Leader items

Advanced proficiency• Advanced role items

MZLogin

Application name

http://Application URLMember

Proficie

ncy

Application

ApplicationImage

What proficiency looks like

Login type URL Shown when members have a proficiency

expectation

What we’ll review for each tool

Help us by completing the proficiency assessment as we

review… your feedback will guide our

next steps to support members

Member proficiency• Get a login• Search/Look up another

member• Verify personal record and

make changes via online 7028

Leader (elected/staff) proficiency• Search leadership & staff

by role• Search by qualification• Search by state/zip• Capture an email list

Advanced proficiency• Understand when to use

the skills baseMZ

Login

AuxDirectory/AuxOfficer

https://auxofficer.cgaux.orgMember

Proficie

ncy

Member proficiency• Ability to update using

online 7028• Maintain accurate member

info including skills bank

Leader (elected/staff) proficiency• Promote use/update

Advanced proficiency• IS Staff – Dashboard

MZLogin

Online 7028: Change of Member Info

https://auxofficer.cgaux.org/auxoff/Signin_7028.php Member

Proficie

ncy

Member proficiency• None required

Leader (elected/staff) proficiency• None required

Advanced proficiency• IS officer – maintain no

more than one week backlog of dashboard updates

Online 7028 Dashboard

https://auxofficer.cgaux.org/auxoff/Signin_7028.php

MZLogin

Member proficiency• None required

Leader (elected/staff) proficiency• None required

Advanced proficiency• PE officer/Instructors

– list classes

National PE Database

http://wow.uscgaux.info/WOW_signin.php?pe=TRUE

MZLogin

Member proficiency• Log hours using online

7029• Do it every month

Leader (elected/staff) proficiency• Promote time reporting

Advanced proficiency• IS Staff – Understand

dashboard• IS Staff – No more than

one week backlog of entry into AUXDATA of the 7029 data

MZLogin

Online 7029: Member Activity

http://webforms.cgaux.orgMember

Proficie

ncy

Member proficiency• Facility owners &

operators are required to use the system for orders

Leader (elected/staff) proficiency• None additional

Advanced proficiency• OP Staff – manage orders

via AOM• AV Staff – manage orders

via AOM• ASC/AUC – work with

AUXLOs/OIA to manage order approval & reimbursement tasks

Auxiliary Order Management

http://ordermgmt.uscg.govUnique

Login

Some Members

Proficie

ncy

Online training preface…

AuxLMSCoast Guard managed AUX

courses and testing + access to Gold Side courses and

testing

Aux Online ClassroomAUX managed AUX courses

Aux National Testing Center

AUX managed online testing

Courses

Tests

Courses & Tests

Member proficiency• Ability to login• Ability to take courses

Leader (elected/staff) proficiency• Promote online learning

Advanced proficiency• None

Auxiliary Online Classroom

MZLogin http://classroom.cgaux.org

Member

Proficie

ncy

Member proficiency• Ability to login• Ability to take a test• Understand difference

between NTC and AuxLMS

Leader (elected/staff) proficiency• Promote online testing• Explain difference

between NTC & AuxLMS

Advanced proficiency• None – results reported

automatically

MZLogin

Auxiliary National Testing Center

http://ntc.cgaux.orgMember

Proficie

ncy

Member proficiency• Gain & maintain login• Take mandated training• Understand additional

oppty.

Leader (elected/staff) proficiency• Promote mandated

training

Advanced proficiency• None results reported

automatically

Auxiliary Learning Management System

Unique

Login https://auxlearning.uscg.milMember

Proficie

ncy

Member proficiency• None required

Leader (elected/staff) proficiency• Leaders promote skill

entry via online 7028• Useful at the District level

Advanced proficiency• ASC/AUC – able to use at

request of the gold side• ASC/AUC – work to provide

access to AUXLO

MZLogin

Skills Bank Dashboard

http://auxofficer.cgaux.org/skills_bank

Member proficiency• Understand system exists

- receive and act on messages

Leader (elected/staff) proficiency• Assist with member

understanding of AIMS

Advanced proficiency• District Sr. leadership/staff

understand use and policy• District Everbridge admin

– Sync with AuxData

Everbridge/AIMS

Unique

Login

Member

Proficie

ncy

Member proficiency• None required

Leader (elected/staff) proficiency• Basic familiarity• Know what reports to

request of IS staff• You may request a read

only account

Advanced proficiency• IS Staff – Fully trained in

AUXDATA

Unique

Login

AUXDATA

http://auxdata.uscg.gov

Member proficiency• None required

Leader (elected/staff) proficiency• Basic familiarity• Basic ability to self serve

Advanced proficiency• IS Staff – Fully trained in

AUXINFO

NOLogin

AUXINFO

https://www.auxinfo.uscg.gov

Member proficiency• None required

Leader (elected/staff) proficiency• Easy access to basic

AUXINFO reporting specific to D13

Advanced proficiency• As above

NOLogin

Canned AUXINFO reports

http://www.d13cgaux.com > members > resources > AUXINFO

reports

Member proficiency• None required

Leader (elected/staff) proficiency• Ability to post to your

WOW site area

Advanced proficiency• CS Staff – Ability to setup

and manage a WOW site• CS Staff – Ability to meet

web policy and maintain approval of unit site

WOW: Pushbutton Websites

MZLogin http://wow.uscgaux.info

Member proficiency• One stop shop for Q&A

Leader (elected/staff) proficiency• As above• OPSEC issues

AUX Help Desk

http://help.cgaux.orgNOLogin

“Informal” toolkitcollaboratio

n

Member proficiency• Unique email account for

every member (no shared accounts)

• Care in use of Aux signature

• Responsible use of email with shipmates & others (Core Values)

Leader (elected/staff) proficiency• Additional care in use of

Aux signature• Understanding how to

contribute value in email chains

Advanced proficiency• None additional

Our personal email accounts

Member

Proficie

ncy

Our personal email accounts & D13 aliases

D13 Aliases: Every D13 district staff officer has an alias in the form of DSO-XX@d13cgaux.com. We swap the targets when offices change. This gives folks an easy to remember address for each officer.

Member proficiency• None required

Leader (elected/staff) proficiency• Understand the benefits of

document collaboration• Google Drive (was Docs)

for District

Advanced proficiency (examples)• Use of collaboration for

scheduling• Use of collaboration for PB

Recommendation: Document collaboration

Demo: Google DriveSchedule an event

Work on a document

NewSharingRevision historyReal time collaboration

Document Storage: District level > District site

Member proficiency• Awareness

Leader (elected/staff) proficiency• District: Manage your

documents/content

Advanced proficiency (examples)• As above

Member

Proficie

ncy

Google Calendar

Member proficiency• Awareness

Leader (elected/staff) proficiency• Manage calendars

Advanced proficiency (examples)• As above

Member

Proficie

ncy

Member proficiency• None required

Leader (elected/staff) proficiency• Find a service and try it

Advanced proficiency• …

Recommendation: Online conferencing

Keep itsimple…

Free audio conferencing

The future

MZLogin

Growth of the Auxiliary IT Architecture• Member zone login• More mission reporting “forms”

online• Direct entry – IS officers check

rather than enter data into AUXDATA

Simplicity of use• One National website logically

organized• National documents organized

and maintained for currency• More interactive and video based

training• Clearer member communications

Continued consumerization of IT• More members with advanced

plug-and-play devices• Real video “presence”• More mobile applications

Leading: getting our members aboard

The power exists in the tools

we use together…

…our shared proficiency

Your to-do list as a leader is long enough…

…a few specific items

The ask

Promote the Skills Bank and encourage your members to update their record with skills info via the Online 7028 Webform

6

Be aggressive in your support of the mandatory training on AuxLMS – encourage members to explore other opportunities on the AuxLMS.

5

Use the training modules related to these tools in your Flotilla MT. Do demos of the tools.Tell us what is missing.

4

Tell us what you need:• What are your pain

points?• What does not work?

3

Share your successes…• What is most helpful

in your toolbox?• Which of your

members is doing something innovative?

2

Support USCG & Aux leadership focus on proficiency in all areas (including technology) … tell the proficiency story.

1

1

Commandant Papp – Shipmates 23: Proficiency in craft, proficiency in leadership, disciplined initiative

RADM Taylor’s Watchwords: People, Pride, & Professionalism

COMO Malison’s NACO Watchwords: Training, Communication, & Members

COMO Wimer’s DCO Watchwords:

Members, Innovation, & Proficiency

This deck is posted as a PDF on the District

Website

d13cgaux.com > directorates > logistics

Supporting members &

missions = seeing technology

as a toolbox

Participation results

The following slides detail the feedback from the assessment form and the Post-It exercise @ our Feb

2013 District Meeting

AuxDirectory/AuxOfficer

Online 7028

Online 7029

Auxiliary Order Management

Auxiliary Online Classroom

Auxiliary National Testing Center

Auxiliary Learning Management System

Everbridge

15

23

6

13

27

14

24

8

13

6

13

5

6

23

4

12

10

4

13

2

4

7

2

1

2

5

4

7

2

15

4

4

10

16

0%

20%

40%

60%

80%

100%

February 2013 District meeting session survey results:Tell us the percentage of your membership currently meeting the member proficiency level, as described in the presentation, for each of the following:

Please note, this is an informal survey of a small audience. Results should be considered as directional only.

February 2013 District meeting session survey results:Tell us if you feel proficient to the elected/staff leadership level, as described in the presentation.

AuxDirectory/AuxOfficer

Online 7028

Online 7029

Auxiliary Order Management

Auxiliary Online Classroom

Auxiliary National Testing Center

Auxiliary Learning Management System

Everbridge

AuxDATA

AuxINFO

WOW

23%

21%

8%

24%

46%

36%

49%

39%

40%

38%

42%

73%

49%

88%

11%

29%

52%

24%

14%

48%

56%

6%

31%

5%

65%

24%

12%

27%

47%

13%

5%

53%

No

Somewhat

Yes

Please note, this is an informal survey of a small audience. Results should be considered as directional only.

Priority: 1 or 2

Priority: 3 or 4

Priority: 5-11

AuxDirectory/AuxOfficer 14 3 2Online 7028 4 4 11Online 7029 13 0 5

Auxiliary Order Management 2 5 10Auxiliary Online Classroom 2 6 10

Auxiliary National Testing Center 4 6 8Auxiliary Learning Management System 2 5 9

Everbridge 0 2 12AuxDATA 1 4 9AuxINFO 0 2 10

WOW 0 1 12

February 2013 District meeting session survey results:Training priority ranking (count of rankings)

Please note, this is an informal survey of a small audience. Results should be considered as directional only.

What’s in your toolbox?

email account1

Please note, for member privacy some personal and corporate URLs are obscured

pc/mac/…2

AUXOFFICER/Member Zone login y/n/?3

90% + Yes!

online 7029/7028 y/n/?4

90% + Yes!

smartphone y/n/?5

60/40 Yes!

tablet y/n/?6

50/50

skills base y/n/?7

60/40 with very little promotion

AUXLMS y/n/?8

40% yes in only 6-weeks