1 SESSION II Preparation and Upload of Subscriber Contribution File (SCF) ®NSDL

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SESSION IISESSION II

Preparation and Preparation and Upload of Subscriber Upload of Subscriber

Contribution File Contribution File (SCF)(SCF)

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Taking through the presentation

Subscriber Contribution – an overview

Utilities and their features

Upload of Subscriber Contribution File (SCF)

Correction file

Views and Reports

Exception Handling

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Preparatory Steps®® NSDL

Ensure that all Subscribers have got PRAN.Download the File Preparation and File Validation

UtilityPAOs to upload the Subscriber contribution details in the

CRA systemPAOs to transfer the funds to the Trustee BankIn case of legacy data, ensure that interest payable to the

Subscriber is apportioned into two equal parts along with contribution

On reconciliation of legacy data, upload the file to the CRA system

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Subscriber Contribution

FVUFPU

CRA

2. Digitization

6. Data Transfer

1. Consolidation of Records

NPSCAN

3. Validate

File

4. File Upload

7. Submission of CSF &Transfer of funds

5. Generation & Printing of CSF

8. Fund ReceiptConfirmationTrustee Bank

PAO

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UtilitiesUtilities•What is a File Preparation Utility (FPU)?

A utility provided by CRA that will assist in preparation of SCF as per the file formats of CRA.

•What is a File Validation Utility (FVU)?

A Utility provided by CRA that will verify whether the SCF prepared is as per the file format of CRA.

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FPU and Its Features

The FPU is a stand alone utility installed on a local machine.

Connection to Internet is not required for using the FPU.

FPU will generate the SCF as per the specified CRA file formats.

FPU is easy to use with excel-type features.In FPU, ‘drop downs’ are available for standard

inputs.

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FPU and Its Features Contd.

FPU will perform all structural and format level validations in the file prepared.

FPU will display error message prompts in case the file is structurally incorrect.

FPU will allow saving of file at intermediate stages. Previous month’s file can be reused for future

months.User can prepare consolidated SCF or DDO wise

separate files.File Merger Utility can be used for consolidating

NCDDO wise SCF.

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Forthcoming developments:

Online FPU template download by PAO

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Key Contents of FPU

PAO Registration Number

PRAN

DDO Registration Number

Contribution Details – Subscriber and Government

Month & Year of specific Contribution record

Type of contribution

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File Preparation Utility®® NSDL

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File Preparation Utility®® NSDL

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Error Message ®® NSDL

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Creating SCF file®® NSDL

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Added features of FPUExporting data from excel ®® NSDL

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Added features of FPUUse of Existing File ®® NSDL

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Controls at FPU Level

FPU will not accept any record having the same

PRAN, DDO, month and ‘Regular’ contribution type.

FPU will not accept any contribution carrying a

negative value.

FPU will not accept any record which is of type

“Arrear” without remarks.

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Is FPU mandatory?

No, FPU is not mandatory.

The user may also use its own back-office software for preparation of SCF.

The SCF should be as per the format specified by CRA.

File format of SCF is available at CRA website – www.npscra.nsdl.co.in . www.npscra.nsdl.co.in .

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File Validation Utility - Features

Recheck of all FPU validations

Generation of file for final upload to NPSCAN

Generation of error report in case of discrepancy

Appends digital lock to secure the file from data

tampering

It is mandatory to verify the SCF through FVU before uploading to NPSCAN.

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File Validation Utility®® NSDL

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FVU – Control Sheet®® NSDL

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Logon to NPSCAN at www.npscan-cra.com.

Requirement of single I-Pin for SCF Upload

FVU validated SCF to be uploaded

Generation of File Reference Number (FRN)

Upload of SCF to NPSCAN®® NSDL

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Contribution Upload ®® NSDL

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Attaching a File®® NSDL

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File Reference Number ®® NSDL

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SCF processing at NPSCAN

Checks at NPSCAN:

Recheck of FPU & FVU validations

Validation of active PAO Regn. No,

DDO Regn. No., PRAN

Valid PAO-DDO mapping

No record exists for regular

contribution for same PRAN and month

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Unique Transaction id (13 digits) on successful upload

System generated receipt – the CSF

PAO to print the receipt for submission to Bank

Transfer of Funds (cheque /Electronic transfer etc.) along with CSF

Post Upload Process®® NSDL

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File status View®® NSDL

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File status View®® NSDL

Workshop for ICAR 28Central Recordkeeping Agency, NPS

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The Batch Id Hyperlink®® NSDL

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The SCF uploaded can be of the following status’-First status (immediate after uploading of SCF):

Awaiting fund details – The SCF is accepted at CRA and Transaction Id is successfully generated but fund confirmation

from Trustee Bank is pending. If the fund details are not uploaded by the Trustee Bank for a period of seven days, the status of the file shall be changed to “Not Matched & Booked”

Rejected – The SCF is rejected at CRA and error response file is generated giving the details of rejection.

Second status (post acceptance of SCF by CRA):Matched & Booked – The SCF uploaded by the Nodal office and

the fund receipt confirmation uploaded by the Trustee Bank matches and the Matching & Booking Process is successfully

completed i.e., pension contribution fund has been allotted for investment.

Match Failed – The SCF uploaded by the Nodal office and fund receipt confirmation uploaded by the Trustee Bank do not

match.

File status view…

Nodal office has to find out the reasons and upload SCF

again

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Nodal office can transfer the funds to the Trustee Bank through the following modes:

Cheque transfer – cheque to be submitted to the branch of the Trustee Bank along with the Contribution Submission

Form. Electronic transfer (RTGS/NEFT) – instructions to be given

to the bank of the Nodal office to transfer the funds to the Trustee Bank. In the RTGS/NEFT application, the Nodal office

has to mention the following details:

City, Bank, Branch, PAO name, account type , Account Name & Number. In remark column – PAO Registration Number allotted

by CRA and Transaction id generated on successful upload of SCF are to be entered mandatorily.

Fund Transfer Process®® NSDL

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Exceptions in Fund Transfer®® NSDL

Control PointsUploading PAO office to ensure that funds are transferred only after

the contribution file is uploadedThe funds transferred to the Trustee Bank should be equal to the

amount mentioned in the Contribution Submission Form In case of electronic transfer, the relevant transaction ids to be

mentioned at the time of transferring the amount

Impact of wrong fund transfer detailsMatching & Booking happening at a later dateLate credit effect in the Subscribers account

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Correction File®® NSDL

Why correction file is required to be uploaded?• User wants to make any change in original file due to any

incorrect data• The original file is in “Match Failed” status

When can the correction file be uploaded?• User can upload a correction file for the original file till

the latter is not in “Matched & Booked” status.

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Correction File®® NSDL

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Possible Errors

Old version of utilities

Incorrect month of contribution

Incorrect type for contribution

Same DDO-Subscriber-month-type

combination

Error in contribution amount for the

Subscriber

Incorrect PRAN of the subscriber

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Thank - You

Contact at:

Central Recordkeeping Agency, NSDL

Trade World, ‘A Wing’, 4th Floor

Kamala Mills Compound, S. B. Marg

Lower Parel, Mumbai 400 013

Tel. No. 2499 4200

Fax No. 2499 4974

Email id : info.cra@nsdl.co.in

Website: www.npscra.nsdl.co.in

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The FPU/FVU can be freely downloaded from The FPU/FVU can be freely downloaded from www.npscra.nsdl.co.in . www.npscra.nsdl.co.in .

The Path for downloading the FPU/FVU The Path for downloading the FPU/FVU -Downloads-Downloads--Software Downloads--Software Downloads---Utilities---Utilities----Subscribers Contribution Upload----Subscribers Contribution Upload

How to acquire the FPU and How to acquire the FPU and FVU?FVU? ®® NSDL