1 How Do I Order From.decimal? Rev 05/04/09 This instructional training document may be updated at...

1

How Do I Order From .decimal?Rev 05/04/09

This instructional training document may be updated at anytime.  Please visit www.dotdecimal.com and check the revision number to ensure you are using the most current instructions.

CT-01

Slide 2

1.

2.

1. Navigate to http://dotdecimal.com2. Click on Order Now

.decimal’s WebsiteIndex of Slides

For optimum informational purposes, follow the instructions and click on the links; do not use mouse roller to advance through slides. Use Index and Back buttons when necessary.

Slide 3

1.

Back

2.

Log In

1. Enter User Name and Password2. Click Log in (contact Customer Support if not able to Log in)

Index of Slides

Slide 4Set Customer Preferences (1)

3.

1. The Home button is used to return to the Main View/Status Page from other screens within .decimal Direct2. An Online User Guide is available in .decimal Direct3. Click Preferences to set Customer Preferences for initial setup and use

Back

Index of Slides

1.

2.

Slide 5Set Customer Preferences (2)

1. 2.

3. 4.

1. Check Yes or No regarding e-mails that confirm your order; Check or Un-check Use e-mail address from file header; and/or add e-mail addresses

2. Check Yes or No regarding e-mails that confirm your shipment; Check or Un-check Use e-mail address from file header; and/or add e-mail addresses

3. Check if you have Adobe Flash installed4. Click to update the information you just selected or entered

Back

Index of Slides

Slide 6

5. Information has been Updated 6. Use to change Password if desired7. Click Home for Main View/Status Page

Set Customer Preferences (3)

6.

5.

Back

7.

Index of Slides

Slide 7Main View with Drop-down Box

1. Choose your Site ID2. Use Drop-down to select view3. Use to Search for part or order

4. Click to Order Trays (IMRT customers)5. Click to Order Devices6. Click on part to check Status or details

2. 5. 4. 1.

6.

3.

Index of Slides

Slide 8

Back

Status of Part

1. Blue segment indicates real-time status of highlighted part2. Click to view all orders (clears highlight of part and clears search information if any was entered in search text box)3. Click to view details of single (highlighted) part4. Use to return to Main View/Status Page

2. 3.

1.

4.

Index of Slides

Slide 9

Back

Details of Single Part

1. 2.

1. Click to Print or Save .pdf for Single Part2. Click to view details for Whole Order

Index of Slides

Slide 10Details of Whole Order

Back

2.

1. Click to Print or Save .pdf for Whole Order2. Click to view details for Single Part

1.

Index of Slides

Slide 11

Back

PDF of Order Details (Single Part)

1.

2.

1. Click to Save a Copy2. Click to Print a Copy

If you don’t have Adobe Reader get it here: http://adobe.com/reader

Index of Slides

Slide 12

Back

PDF of Order Details (Single Part)

1. Browse to correct folder for saving2. Name file for saving3. Save file

1.

2.

3.

Index of Slides

Slide 13

Back

PDF of Order Details (Single Part)

1.

2.

1. Make appropriate choices2. Click OK to Print

Index of Slides

Slide 14

Back

PDF of Order Details (Whole Order)

1.

2.

1. Click to Save a Copy (same as for Single Part) 2. Click to Print a Copy (same as for Single Part)

If you don’t have Adobe Reader get it here: http://adobe.com/reader

Index of Slides

Slide 15

1.

2.

Back

1. Enter Tray Serial Number (found on back of Tray)2. Click Tray Lookup

Order Trays (1)(IMRT Customers)

Index of Slides

Slide 16

Back

3.

Order Trays (2)(IMRT Customers)

8.

7.

3. Verify fields have filled in correctly*

4. Choose your Site ID5. Verify your Shipping Information

4.

5.

6.

6. Verify Billing Information; Enter PO

7. Choose number of trays and delivery

8. Click to Place Order

Index of Slides

*Contact Customer Support if information is not correct or if the following error message is displayed: Invalid Tray serial number, please try again.

Slide 17

9. Tray Order Placed Successfully10. Use Home button to return to Main View/Status Page

9.

Order Trays (3)(IMRT Customers)

Back

10.

Index of Slides

Slide 18Order Devices (1)

Back

Please ensure Billing, Shipping, Machine, Ship Priority and Patient Name are the same for files to be Batched together for an order.

Click on the Method you will use to order Devices:

Order with FTP•Files are automatically transferred from p.d to Holding Queue in .decimal Direct. •Allows review and edit of files before ordering.

Order with Adobe Flash•Allows multiple-file uploads from dialogue box. •A link for a free Adobe Flash download is available in .decimal Direct.

Order without Adobe Flash•Requires each file to be selected and uploaded individually from dialogue box. •No additional software required.

Index of Slides

Slide 19Order Devices (2)

Using FTP

Back

1. Files are automatically sent from p.d and will be waiting in the Holding Queue. Verify all orders to be placed are in the Holding Queue with a Status of Ready to Order

2. Select files to Delete and Edit as necessary3. Click to Batch and continue with Order

1.

2.

Index of Slides

3.

Slide 20Order Devices (3)

With Adobe Flash

Back

Click on the Method you prefer:

Upload and Order with Review and EditAllows upload, review and edit of files, and order placing.

Upload and Order without Review and EditAllows upload of files and automatic order placing without review or edit of files.

Please ensure Billing, Shipping, Machine, Ship Priority and Patient Name are the same for files to be Batched together for an order.

Index of Slides

Slide 21

Back

1.

1. Click on Add Files

Order Devices (4)With Adobe Flash

Upload and Order with Review and Edit

Index of Slides

Slide 22Order Devices (5)

With Adobe FlashUpload and Order with Review and Edit

Back

1.

1.

2.

3.

1. Browse to files to upload2. Select files to upload; you may select multiple files3. Click on Open

Index of Slides

Slide 23

Back

1. Verify that all the files opened appear on this page2. Click on Upload Files

1.

2.

Order Devices (6)With Adobe Flash

Upload and Order with Review and Edit

Index of Slides

Slide 24

1.

1. After 100% Uploaded 2. Continue by Clicking on Order/Review to Verify

Files to be Ordered

Back

Order Devices (7)With Adobe Flash

Upload and Order with Review and Edit

Index of Slides

2.

Slide 25Order Devices (8)

Verify Files to be Ordered

1. Verify all of the orders to be placed are in the Holding Queue with a Status of Ready to Order2. Select file(s) to Delete or Edit as necessary3. Click to Batch and continue with Order

Back with Flash

1.

2.

Back without Flash

Index of Slides

3.

Slide 26Order Devices (9)

Batch and Order

1. Selected parts will be batched together; all must have the same shipping information, billing information, etc.2. Select checkbox next to “I agree to the Terms and Conditions…”3. Select treatment area from Drop-down Box4. Click on Order Parts

Back to Verify

1.

4.

3.

2.

Back to FTP

Index of Slides

Slide 27

1. Please do not click any buttons while your order is processing2. This screen and message appears while your order processes3. To see the screen that will appear next: Click Here

1.

Back

Order Devices (10)While Your Order Processes

Index of Slides

2.

Slide 28Order Devices (11)

Verify Order

1. Verify this is the information from your files2. Click Order More to order or batch more files3. Click the Home button to return to the Main View and verify your files are on the Status Page

Back

1.

3.

2.

Index of Slides

Slide 29Order Devices (12)

With Adobe FlashUpload and Order without Review and Edit

1.

2.

3.

1. Select the Upload and Order checkbox2. Use Drop-down box to Select Treatment Area3. Select the “I agree to the Terms and Conditions…” checkbox4. Click Add Files

4.

Back

Index of Slides

Slide 30

Back

1.

2.

3.

1. Browse to files to upload2. Select files to upload; you may select multiple files3. Click on Open

Order Devices (13)With Adobe Flash

Upload and Order without Review and Edit

Index of Slides

Slide 31

Back

Order Devices (14)With Adobe Flash

Upload and Order without Review and Edit

Index of Slides

1. Verify all the files opened appear on this page2. Click on Upload Files

1.

2.

Slide 32

1. Click on home and verify files are on the Status Page

1.

Back

Order Devices (15)With Adobe Flash

Upload and Order without Review and Edit

Index of Slides

Slide 33Order Devices (16)Without Adobe Flash

Back

Click on the Method you prefer:

Upload and Order with Review and EditAllows upload, review and edit of files, and order placing.

Upload and Order without Review and EditAllows upload of files and automatic order placing without review or edit of files.

Please ensure Billing, Shipping, Machine, Ship Priority and Patient Name are the same for files to be Batched together for an order.

Index of Slides

Slide 34Order Devices (17)Without Adobe Flash

Upload and Order with Review and Edit

1. Use the Add file button to add several Browse buttons/lines (7 shown)2. Click Browse

1.

2.

Back

Index of Slides

Slide 35

1. Browse to files to upload2. Select file to upload, one at a time3. Click on Open4. Repeat 1., 2., and 3. for all files to be ordered

1.2.

4.

3.

Back

Order Devices (18)Without Adobe Flash

Upload and Order with Review and Edit

Index of Slides

Slide 36

1. Click on Upload Now

1.

Back

Order Devices (19)Without Adobe Flash

Upload and Order with Review and Edit

Index of Slides

Slide 37

1. Upload(s) Successful2. Click Order/Review to continue with Verify Files to be Ordered

1.

2.

Back

Order Devices (20)Without Adobe Flash

Upload and Order with Review and Edit

Index of Slides

Slide 38

1. Select the Upload and Order checkbox2. Use Drop-down box to Select Treatment Area3. Select the “I agree to the Terms and Conditions…” checkbox4. Use the Add file button to add several Browse buttons/lines (6 shown)5. Click Browse

Back

1.

2.

3.

4.

5.

Order Devices (21)Without Adobe Flash

Upload and Order without Review and Edit

Index of Slides

Slide 39

Back

1. Browse to files to upload2. Select file to upload, one at a time3. Click on Open4. Repeat 1., 2., and 3. for all files to be ordered

1.2.

4.

3.

Order Devices (22)Without Adobe Flash

Upload and Order without Review and Edit

Index of Slides

Slide 40

1. Click on Upload and Order

Back

1.

Order Devices (23)Without Adobe Flash

Upload and Order without Review and Edit

Index of Slides

Slide 41Order Devices (24)Without Adobe Flash

Upload and Order without Review and Edit

1. Upload(s) Successful2. Add, Browse, and Upload to order more or 3. Verify files ordered are on the Status Page by using the Home button

1.

Back

2.

3.

Index of Slides

Slide 42

1. Make edits to black text in boxes (gray text is not available for edit), as necessary: Patient, Comp ID, Email, Shipping and Billing information, PO, or Delivery (up-charge applies for Delivery other than 72 hours)2. Save or Cancel

1.

2.

Back to VerifyBack to FTP

Order Devices (25)Edit Files

Index of Slides

Slide 43Contact Us (1)

Back

3.

4.

5.

1. Enter subject2. Select job number or checkbox3. Verify or change information4. Write message5. Click Send

1.

2.

Index of Slides

Slide 44

Back

Contact Us (2)

1. Your message has been sent!! You will be contacted by .decimal2. Click Home to return to Main View/Status Page

Index of Slides

1.

2.

Slide 45

•Batching is the act of selecting files to be Batched and Ordered together.

•Files to be Batched together require the same Patient Name, Machine, Billing information, Shipping information, and Ship Priority.

•All files Batched together will be shipped together.

Back to Batch and OrderBack to Order Devices Back to Order Devices with FlashBack to Order Devices without Flash

Order Devices (26)Batched

Index of Slides

Slide 46

Title/ Content Slide Go To Title/ Content Slide Go ToHow Do I Order From .decimal? 1 Order Devices-7-With Flash & Review 24

.decimal's Website 2 Order Devices-8-Verify Files to Order 25

Log In 3 Order Devices-9-Batch and Order 26

Set Preferences-1 4 Order Devices-10-While Order Processes 27

Set Preferences-2 5 Order Devices-11-Verify Order 28

Set Preferences-3 6 Order Devices-12-With Flash/ No Review 29

Main View/ Status Page/ Home 7 Order Devices-13-With Flash/ No Review 30

Status of Part 8 Order Devices-14-With Flash/ No Review 31

Details of Single Part 9 Order Devices-15-With Flash/ No Review 32

Details of Whole Order 10 Order Devices-16-Without Adobe Flash 33

PDF of Single Part Details 11 Order Devices-17-No Flash/ With Review 34

Save PDF 12 Order Devices-18-No Flash/ With Review 35

Print PDF 13 Order Devices-19-No Flash/ With Review 36

PDF of Whole Order Details 14 Order Devices-20-No Flash/ With Review 37

Order Trays-1 15 Order Devices-21-No Flash/ No Review 38

Order Trays-2 16 Order Devices-22-No Flash/ No Review 39

Order Trays-3 17 Order Devices-23-No Flash/ No Review 40

Order Devices-1-Choose Method 18 Order Devices-24-No Flash/ No Review 41

Order Devices-2-FTP 19 Order Devices-25-Edit Files 42

Order Devices-3-Adobe Flash 20 Contact Us-1 43

Order Devices-4-With Flash & Review 21 Contact Us-2 44

Order Devices-5-With Flash & Review 22 Order Devices-26-Batched 45

Order Devices-6-With Flash & Review 23 Index of Slides 46

Index of Slides