1 CONNECTICUT DEPARTMENT OF TRANSPORTATION’S ARRA REPORTING June 1, 2009 R2 CTDOT Internal Version

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CONNECTICUT DEPARTMENT OF TRANSPORTATION’S

ARRA REPORTING

CONNECTICUT DEPARTMENT OF TRANSPORTATION’S

ARRA REPORTING

June 1, 2009 R2CTDOT Internal Version

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CTDOT / ARRAORGANIZATIONAL STRUCTURE

CTDOT / ARRAORGANIZATIONAL STRUCTURE

Deputy Commissioner

Jeff Parker*

ARRA Accountability Officer

Phil Scarrozzo

(860)594-2007

philip.scarrazzo@ct.gov

ARRA Report Coordinator

Ted Szymanski

(860)594-3047

theodore.szymanski@ct.gov

ARRA Project Manager

Rich Jankovich

(860)594-2702

richard.jankovich@ct.gov

* Provides oversight for all aspects of the ARRA projects for CTDOT

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http://www.ct.gov/dothttp://www.ct.gov/dot

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OVERVIEWOVERVIEW

• The ARRA Act• Why we are involved• Reporting forms• Your responsibilities• Resources• Questions & Answers

• The ARRA Act• Why we are involved• Reporting forms• Your responsibilities• Resources• Questions & Answers

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ARRA ACTARRA ACT

• $27.5 Billion (Nationwide)

– Highway Infrastructure Investment

• $455 Million CTDOT– $302 million highway projects:

• $202 million road and bridge construction• $90.6 million sub-allocated to MPO’s (regional projects)• $9 million enhancement projects

– $153 million Transit + Rail

• $27.5 Billion (Nationwide)

– Highway Infrastructure Investment

• $455 Million CTDOT– $302 million highway projects:

• $202 million road and bridge construction• $90.6 million sub-allocated to MPO’s (regional projects)• $9 million enhancement projects

– $153 million Transit + Rail

American Recovery & Reinvestment Act

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ARRA FUNDING PROCESSARRA FUNDING PROCESS

ARRA Legislation Enacted – (February 17, 2009)ARRA Legislation Enacted – (February 17, 2009)

CTDOT & Governor’s Working Group select projectsCTDOT & Governor’s Working Group select projects

Project StartsProject Starts

Project Engineer provides report to CTDOTProject Engineer provides report to CTDOT

CTDOT reports to FHWACTDOT reports to FHWA

Project Completed, Contractor Paid and People WorkingProject Completed, Contractor Paid and People Working

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WHY WE ARE INVOLVEDWHY WE ARE INVOLVED

• FHWA Responsibilities– Title 23 U.S. Code– Accountable for all Federal-Aid Highway Programs

• CTDOT Responsibilities– Report Project Information for ARRA

• Municipalities/Contractors/Consultant Responsibilities– Provide project information to CTDOT (Project Engineer)

• FHWA Responsibilities– Title 23 U.S. Code– Accountable for all Federal-Aid Highway Programs

• CTDOT Responsibilities– Report Project Information for ARRA

• Municipalities/Contractors/Consultant Responsibilities– Provide project information to CTDOT (Project Engineer)

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REPORTING FORMSREPORTING FORMSRequired Reporting Forms:• 1201 – Certification Maintenance of Effort• 1511 – Certification• 1512 – Recipient Report• 1585 – Monthly Recipient Project Status Report*• 1586 – Initial Project Information• 1587 – Monthly Summary Employment Report• 1588 – Periodic Grouped Project Report• 1589 – Monthly Employment Report*• 1607 – Certification• 1608 – Section Status and Progress of NEPA Projects• Table 1 – T & I Aggregate Data by Formula Program• Table 2 – T & I Aggregate Data, Project Specific• Table 3 – T & I Coordinator Information• Table 4 – T & I MPO Information• Miscellaneous Periodic Reports

Required Reporting Forms:• 1201 – Certification Maintenance of Effort• 1511 – Certification• 1512 – Recipient Report• 1585 – Monthly Recipient Project Status Report*• 1586 – Initial Project Information• 1587 – Monthly Summary Employment Report• 1588 – Periodic Grouped Project Report• 1589 – Monthly Employment Report*• 1607 – Certification• 1608 – Section Status and Progress of NEPA Projects• Table 1 – T & I Aggregate Data by Formula Program• Table 2 – T & I Aggregate Data, Project Specific• Table 3 – T & I Coordinator Information• Table 4 – T & I MPO Information• Miscellaneous Periodic Reports

*Information for noted reports provided by Municipalities/Contractor/Consultant to CTDOT*Information for noted reports provided by Municipalities/Contractor/Consultant to CTDOT

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YOUR RESPONSIBILITIESYOUR RESPONSIBILITIES

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REPORTING FORM 1585REPORTING FORM 1585

Monthly ARRA Project Status Report

• Form Information Required From Contractor/Consultant/Municipality to District Designee Preferably No Later Than the 3rd of Each Month:– State Project Number (Column 5)– DBE Information (Total Payment to Date for DBE’s Utilized in

Column 14))

• District Designee Must Submit Completed 1585 to:– Ted Szymanski (theodore.szymanski@ct.gov)- Due no later than the 5th day of each month

Monthly ARRA Project Status Report

• Form Information Required From Contractor/Consultant/Municipality to District Designee Preferably No Later Than the 3rd of Each Month:– State Project Number (Column 5)– DBE Information (Total Payment to Date for DBE’s Utilized in

Column 14))

• District Designee Must Submit Completed 1585 to:– Ted Szymanski (theodore.szymanski@ct.gov)- Due no later than the 5th day of each month

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Form 1585 Form 1585

To be completed by the Contractor

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REPORTING FORM 1589REPORTING FORM 1589

• Contractor/Consultant/Municipality (and their respective subs) to District Designee Preferably No Later Than the 3rd of Each Month:– Completion of Form 1589 that includes:

• Total number of employees utilized during the noted timeframe

• Total Work Hours charged to the ARRA project• Total Labor Cost (hours x hourly rate = total labor cost)

• District Designee Must Submit Completed 1589 No later Than the 5th of Each Month to:– Ted Szymanski (theodore.szymanski@ct.gov)

• Contractor/Consultant/Municipality (and their respective subs) to District Designee Preferably No Later Than the 3rd of Each Month:– Completion of Form 1589 that includes:

• Total number of employees utilized during the noted timeframe

• Total Work Hours charged to the ARRA project• Total Labor Cost (hours x hourly rate = total labor cost)

• District Designee Must Submit Completed 1589 No later Than the 5th of Each Month to:– Ted Szymanski (theodore.szymanski@ct.gov)

Monthly ARRA Employment Report

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REPORTING FORM 1589REPORTING FORM 1589(Contractor’s Responsibility)

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REPORTING FORM 1589REPORTING FORM 1589(Consultant’s Responsibility)

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REPORTING FORM 1589REPORTING FORM 1589(Municipality's Responsibility)

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REPORTING FORM 1589REPORTING FORM 1589

Example:

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IMPORTANT REMINDER!IMPORTANT REMINDER!

District Required Reports:

1585 & 1589

District Required Reports:

1585 & 1589

• Reports must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month

• Reports must be submitted by District Designee to Ted Szymanski no later than the 5th day of every month (theodore.szymanski@ct.gov)

• Both 1585 & 1589 forms are available on the CTDOT Website at http://www.ct.gov/dot “Recovery Information”.

• Reports must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month

• Reports must be submitted by District Designee to Ted Szymanski no later than the 5th day of every month (theodore.szymanski@ct.gov)

• Both 1585 & 1589 forms are available on the CTDOT Website at http://www.ct.gov/dot “Recovery Information”.

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RESOURCESRESOURCESState of Connecticut Recovery Web Site:http://www.recovery.ct.gov/recovery/site/default.asp

CTDOT’s Recovery Information Page: (Today’s presentation located here)http://www.ct.gov/dot

Federal Highway Recorded Web Conferences for Local:http://www.fhwa.dot.gov/economicrecovery/webcon.htm

Summary of ARRA Provisions for FHWA:http://www.fhwa.dot.gov/economicrecovery/summary.htm

ARRA Reporting Forms (FHWA):http://www.fhwa.dot.gov/economicrecovery/reportingforms.htm

Questions & Answers on ARRA (FHWA):http://www.fhwa.dot.gov/economicrecovery/qandaslist.htm

ARRA Implementation Guidance (FHWA):http://www.fhwa.dot.gov/economicrecovery/guidance.htm

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QUESTIONS?QUESTIONS?