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A disability justice movement working to transform communities.
Home of Michigan’s Assistive Technology Program
MDRC’s Web Page: www.copower.org
Contact mdrc@mymdrc.org
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Simpler backgrounds Use the slide layouts! Don’t add text
boxes Add your text
content in the outline view
Insure good contrast Use Sans-serif: Arial,
Veranda, Tahoma… Use large text Do not use color as the
only way to convey content.
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Text converted to an image in Office 2003-2007 must be given alternative text.
It remains text in It remains text in Office 2010.Office 2010.
Make sure you use a unique title for each slide.
Can number if similar (Title Text 1, Title Text 2 and so on.)
“Invisible” titles also work for screen readers.
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For all images which add meaning Just leave decorative text blankMeaningful description of what you
see.Do not use the presenter notes
area for alternative text.
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Select image Right click Go to “Format
Picture” Select “Alt Text” Leave the “Title”
blank Enter text in the
“Description” box
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Avoid automatic slide transitions. Use simple slide transitions as
complex transitions can be distracting.
Insure animations are brief not distracting.
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Use the tools in PowerPoint for creating hyperlinks
Use meaningful text May want to include the url if
providing a print version.
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Use alt text Don’t use color as
the only way to convey information.
Consider adding Pattern fill to differentiate areas.
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Video: Must be captioned and have accessible player controls
Audio: Ensure a transcript is included.
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Layers in PowerPoint The order slide items are read For Office 2010, accessibility checker
will help. Can use a program called PPT2HTML
or LecShare.
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Can check using the Tab key in the slide view.
Use the Order commands on the Draw menu to move items forward and backward in the stacking order.
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Accessibility Checker!To run the accessibility checker:
File Info Check for Issues
Check Accessibility
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Text only – select “save as” and then choose the “Outline/RTF” I add the alternative text to the
text only version. Add the url information for any
hyperlinks.
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Save presentation as PowerPoint 97 – 2003 or .ppt
Export to PDF and provide a .pdf version
Also provide an outline version as a “Rich Text Format” or .rtf
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Import your PowerPoint Correct accessibility Create accessible HTML
version Include a Table of Contents Slides have watermark Free
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All features of Lite plus:Add Audio Import audio filesCreate QuickTime Movies
Automatically create captions from the Lecturer's Notes
Include a Table of ContentsCreate MPEG-4 Video Files
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