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Human Capital Management (HCM)
SAP University Alliances
Version 2.01
Authors Claudia KroliczekMark LehmannStefan Weidner
ProductSAP ERP 6.0 EhP4Global Bike IncGlobal Bike Inc.
LevelBeginner
FocusFocusCross-functional integration Human Capital Management
© SAP AG
SAP ERP Course Overview
Introduction to SAP
Navigationg
Introduction to GBI
Sales & Distribution
Materials Management
Production Planning
Financial Accounting Financial Accounting
Controlling
Human Capital Management
Page 8-2© SAP AG
SAP ERP Unit Overview
HCM Organizational Structure
HCM Master Data
HCM Processes- Organizational Management- Personnel AdministrationPersonnel Administration
Page 8-3© SAP AG
SAP ERP HCM Organizational Structure
Represents the structural and personnel organization of a company
Consists of organizational unitsg
Illustrates the organizational structures and hierarchies
Illustrates an employees responsibilities
Is a precondition of various personnel processes’ implementation
Consists of three parts:- Enterprise Structurep- Personnel Structure- Organizational Plan
Page 8-4© SAP AG
SAP ERP HCM Enterprise Structure
Enterprise Structure- Represents formal and financial structures in a company
E h l d t b i d t t i t t- Each employee needs to be assigned to an enterprise structure.- Basically consists of company code, personnel area, and personnel subarea- Client
• An independent environment in the system- Company Code
• Smallest org unit for which you can maintain a legal set of books- Personnel Area
• Represents a company area differentiated between personnel administrative, time ep ese ts a co pa y a ea d e e t ated bet ee pe so e ad st at e, t emanagement, and expensive organizational aspects
- Personnel Subarea• Represents part of a personnel area• Represents a company area differentiated between personnel administration timeRepresents a company area differentiated between personnel administration, time
management, and payroll accounting aspects
Page 8-5© SAP AG
SAP ERP GBI 2.0 Enterprise Structure for HCM
Global Bike Group Client
Global Bike US CompanyCode
Global Bike Germany
PersonnelAreaGBI MiamiGBI Dallas
Executives
GBI San Diego
Sales Sales
GBI Hamburg GBI Heidelberg
ExecutivesSales
FinancePersonnel
SubareaHR
IT
Purchasing
MM
MMFinance
MM
MM
Purchasing
HR
IT
MM
Purchasing
MM
Production
Purchasing
Page 8-6© SAP AG
Production
SAP ERP HCM Personnel Structure
Personnel Structure- Describes an employee’s position within the company- Is defined by employee group and employee subgroup- Employee Group
• Organizational unit for which personnel related regulations can be specified• Examples:Examples:
– Active employees– External – Retirees
- Employee Subgroupp y g p• Organizational unit within the employee group, for which personnel related regulations
are specified• Examples:
– Industrial employees– Commercial clerks– Laboratory assistants
Page 8-7© SAP AG
SAP ERP HCM Personnel Structure
Employee Group
ExternalActive Retiree
Employee Internal Trainee Employee Subgroup
Page 8-8© SAP AG
SAP ERP HCM Organizational Plan
Organizational Plan - Describes in which function an employee is acting - Is object-oriented, i.e. each element is represented by an object- Objects can be assigned to each other- Organizational Unit
• Can be grouped according to functional and regional aspectsCan be grouped according to functional and regional aspects.- Position
• Are assigned to organizational units and filled by employees• Example: Position accounting clerk in the Accounting Department
- Person• Are employees and fill positions
- Cost Center• originate from Controlling and can be linked with positions or organizational unitsg g p g
- Job• General description of tasks which an employee should perform • Are assigned to positions• Example: Position Head of Department
Page 8-9© SAP AG
• Example: Position Head of Department
SAP ERP HCM Organizational Plan
C t C tCost CenterOrganizational Unit
Position Job Position
PersonAssignment
Assignment (optional)
Page 8-10© SAP AG
SAP ERP GBI 2.0 Enterprise Structure in SAP ERP HCM (US)
E l G 2
Employee Group 9External
91Senior Consultant
90Junior Consultant
2120
Employee Employee Group 1
Employee Group 2Retiree
11Hourly Wage
12Salary scale
13Executive
10Intern
21Honorary
20Pensioner
P l S bExecutives
Subgroupy
Active Hourly Wage Salary scale ExecutiveIntern
Company Code US00
Personnel Area Dallas DL00
Personnel Subarea
Miami MI00EX00
SD00
Page 8-11© SAP AG
Client GBI
SAP ERP GBI 2.0 Enterprise Structure in SAP ERP HCM (DE)
Employee Group 9External
91Senior Consultant
90Junior Consultant
Employee Group 2Retiree
21Honorary
20Pensioner
Employee Group 1 11 12 1310 Employee
Executives
Employee Group 1Active
Hourly Wage Salary scale ExecutiveIntern Employee Subgroup
Company Code DE00
Pers. Area Heidelberg HD00
ExecutivesEX00
Hamburg HH00
Personnel Subarea
Page 8-12© SAP AG
Client GBI
SAP ERP HCM Master Data
Personnel number- Is used in SAP as a central identifier for an employee
C i b t i ht di it- Can comprise by up to eight digits- Can be assigned either by the system or manually- All employee data available in the system are identified on the basis of the
personnel number.p
Personnel no.64751511
Expenses results Travel expenses
Expenses Travel expensesExpenses
Page 8-13© SAP AG
Expenses May 2010
Travel expenses April 2010
Expenses June 2010
SAP ERP HCM Master Data
Reference Personnel Number- Helps to map different contractual relationships - Creates an existing employee newly in the system with a new personnel
number- The old personnel number serves as a reference personnel number.- Certain data can be copied and assigned to the new number.Certain data can be copied and assigned to the new number.- In the case of concurrent employment, the
employee is identified through a person ID.
Person ID155486211
P l b P l bReference Personnel number64751511
Personnel number47116550
Project Manager in personnel area
Employee inpersonnel area
Reference
Page 8-14© SAP AG
pe so e a eaMI00 Miami
pe so e a eaDL00 Dallas
SAP ERP HCM Master Data
Infotypes- HR master data are structured in infotypes.- Collections of data fields that are logically linked- To process employee data in an effective structure in accordance with
business requirements- Each infotype has an explicit four-digit ID, e.g. infotype Addresses 0006.Each infotype has an explicit four digit ID, e.g. infotype Addresses 0006.- An infotype can have sub types, which represent a sub variant of the infotype.
S b t 0100
Infotype 2001Absence
Sub type 0220Health resort
Sub type 0100Vacation
Absence Health resort
Sub type 0601Parental leave
Page 8-15© SAP AG
SAP ERP Time Constraints of Infotypes
Time constraint 1 e.g. permanent residence
Time constraint 2 e.g. husband
Time constraint 3 e.g. secondary residence
Page 8-16© SAP AG
SAP ERP Maintenance of Infotype
Infotypes can be maintained in three different ways:
Single infotype maintenance Fast entry
Personnel action
Page 8-17© SAP AG
SAP ERP HCM Processes
Organizational Management- Model the organizational structure of your enterprise- Create, change and delimit organizational units- Create, change and delimit jobs- Create, change and delimit positions
Analyze an organizational unit to define- Analyze an organizational unit to defineworkforce requirements and personnel cost planning
- Create further organizational units for planning scenarios or simulations
Page 8-18© SAP AG
SAP ERP HCM Processes
Personnel Administration- Creating and maintaining personnel master data- Plausibility checks may be performed to detect errors and
prevent the transfer of incorrect data. - When changing master data, a history is created which may
be used for reporting and the verification of data integrity.p g g y- Personnel administration sets the data basis for subsequent
processes in Human Resource Management and reporting.
Page 8-19© SAP AG
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