Time Managment - powerful rules to make most use of your time

FIRST: The Harvard Business School Personality Test :

What form describes you best......what “type” are you?

Successful people are good at thisBrian Tracy og Stephen Covey

1. Time management

2. Prioritizateion

3. Goal setting

4. Proactive

5. Create „win-win“

6. Motivation

7. Teamwork

8. Begin with the end in mind

9. Constant learners

10. Good habits

Tracy: “95% of success in work and life

=good time management habits”

812.04.2023

This is how we learn

9

data

skills

Habits

quick Takes time

Bigvalue

Low value

Watch your thoughts, for they become words.Watch your words, for they become actions.Watch your actions, for they become habits.Watch your habits, for they become character.Watch your character, for it becomes your destiny.”

think feel behave habit

You are what you think

...66000 x day

.....changing habits

Youtube: - the fun theory

http://www.youtube.com/watch?v=ivg56TX9kWI

http://www.youtube.com/watch?v=cbEKAwCoCKw&feature=channel

15

ÁvinningurinnErfiðið

Focus on the results

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Success=good habits

Our basic needs - Mary Clark

Relationships

Purpose

Independence

independence !!

Relations....

At work or at home?

Ekki segja mér hve lengi þú vinnur.

Segðu mér hverju þú kemur í verk

Spakmæli

frá www.velgengni.is

They worked 3 hrs pr day

“life is what happens to you......... while you are busy making other plans”

“time must be explicitly managed like money”

Randy Pausch

TOO LITTLE TIME?

WHAT TO DO?

We live in 3 worlds !

Workstudy private

social

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HARD soft

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TOO LITTLE TIME........or

..........TOO MANY TASKS ?12.04.2023

This is how we use our time...8760 hours pr year

wait150

driving450

Personal time 850

Media+net 1100

Work/study 1800

Sleep 2600

1800 hours free!

Control your time box – what goes in...what flows out

“how do you pick your battles ?

.....focused or random ?”

For parents

in a hurry.

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35

BUSY = EFFECTIVE

Busy....ness !

“time must be explicitly managed like money”

Randy Pausch

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“ THE BIGGEST WASTE OF TIME IS.....

.. DOING UNIMPORTANT THINGS VERY WELL “

Hyrum Smith

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“Deciding how to use our time,

is the biggest decision we make”

Mihaly C.

“there will never be time to do everything…

..but there will always be time to do the important things”

Hyrum Smith12.04.2023

“every day is a new day”

Andy Warhol

“time must be explicitly managed like money”

Randy Pausch

How long is a minute ?

Tracy: “95% of success in work and life

=good time management habits”

Drucker:

“until we can manage timewe can manage nothing else”

.....changing habits ?

Youtube: pianotrappan

“Self-discipline is crucial to a simpler, more contented life.”

Dalai Lama

46

YOU HAVE PLENTY

OF TIME !12.04.2023

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TIME LEADERSHIP

TIME MANAGEMENT

48

what is the best use of my time

right now ?12.04.2023

49

Solution........

WORK SMARTER..

..NOT HARDER !

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50

it´s all about

HABITS ?

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It´s all about Habits !

Eating habits...working habits.....TIME habits

Try to change your habits....it takes 21 days !

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GOALSGOALSGOALS

THE # 1 HABIT:

HAVE CLEAR WRITTEN GOALS !

PRIVATE AND WORK

YOU MUST KNOW WHAT YOU WANT !12.04.2023

GOALS: tools to get results

...people reach 90% of written goals

Goalsetting is easy.....JUST DO IT !

ANY goal is better than no goal

......”happiness is here and now”

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ClarityFeedbackCare

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WHEN DO WE WORK AT OUR BEST ?

WHEN GOALS

ARE CLEAR!And you get feedback.......

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Best way to predict the future......

...is to plan it !

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58

The 4 questions of Strategy.........people and companies

Where am I today...and why?

Where do I want to go ?

What needs to be done ?

What can I do – strengths?

Now

Future

What is stopping you ?

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Goals must be ....SMART

SPECIFIC

MEASURABLE

ACTIONS

REALISTIC

TIMESET“GOALS are dreams with a deadline”

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WE CAN SET GOALSin all fields of our lives

Health

Relationships

Financial

Work – career - profession

Spiritual – personal development

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“you can always change your plan, ....but only if you have one”

Randy Pausch

62

FOCUSFOCUSFOCUS

“Ask yourself: are you spending your time on the right things?”

Randy Pausch

ABC everything !

And do A first..SOME THINGS ARE MORE IMPORTANT THAN OTHERS

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80/20 rule says ...

80% of success is gained in 20% of tasks

20% of customers give 80% of profits

20% of products give 80% of contribution

..that some things are more important than others !

ABC

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.....new task or project....do this:

If it takes less than 2 minutes: finish now !

If more than 2 minutes – – Delegate to someone

If not, then:

Sort by priority: A - B - C

......AND START WITH A+6712.04.2023

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“FIRST THINGS FIRST”

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PREPAREPREPAREPREPARE

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1 minute preparation, gives10 minute savings in time

=1000% return on investment !

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Everything happens 3 times !

PLAN

DO

EVALUATE

You can never overprepare !

VISUALIZE

PREPARE EVERYTHING

“I COULD HAVE....”

Begin with the end in mind12.04.2023

Plan - do - evaluate

plan do

plan Do – redo – rework –repair - replan

evaluate

“Leadership” “Management”

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Plan - do - evaluate

plan do

plan Do – redo – rework –repair - replan

ev

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THINK ON PAPERTHINK ON PAPERTHINK ON PAPER

Think on paper !GOALS – DREAMS -IDEAS

TASKS – ACTIONS - VISITS - CALLS

SOLUTIONS TO PROBLEMS

CHECKLISTS - PREPARATIONS

TOP 10 LIST AT WORK AND PRIVATE

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“to-do lists help us break a complicated life

into manageble small steps”

Randy Pausch

78

HAVE A

TO DO LIST+

NOT TO DO LIST

Randy Pausch

79

A4 IS ENOUGH !

“to-do lists help us break a complicated life

into manageble small steps”

Randy Pausch

.....men !

ears neckfeet

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.....women!

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83

HAVE A

TO DO LIST+

NOT TO DO LIST

To do lists.....

Goals for the year....month....week

Work....private....health....money....etc

101 things to do before you die.......!

Use mind manager....(verkefnalausnir.is)

Use the in-box as a todo list (max 25)

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Make BIG tasks small

HOW DO YOU EAT AN ELEPHANT !

...HÁLFNAÐ VERK ÞÁ HAFIÐ ER12.04.2023

USE DEADLINES

NO DEADLINE = NO FINISH

Make an agreement on deadlines

Decide in the morning when to finish workday

How do you work the last days before vacation?12.04.2023

87

YOU HAVE A RIGHTTO UNINTERRUPTED

TIME

When busy......stay busy

Take a break !

USE THE LEARNING CURVE

“green light”

“stopandgo”!

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Work in batches

Calls - take 5 in a row

Emails – finish them and close email

Paperwork, one by one

Etc

..it´s basic production planning

.......remember....Marc Sachon !

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....GET INTO FLOW....

Undisturbed time at work – “flow”

Like skying...golfing...climbing..undisturbed !

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LEARN TO SAY NO!PROBABLY THE BEST TIME MANAGMENT TOOL

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You can never create time...

..you can only add new tasks if you take old ones out.

Beware when you say YES to a new task, role, project, hobby.....

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94Thomas Möller 2007

Talking about tools

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GET ORGANIZEDGET ORGANIZEDGET ORGANIZED

This is OUT !

CLEAN IT UP, ONE PIECE AT A TIME !12.04.2023

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SIMPLIFY YOUR LIFE !

LESS PAPER - print less – store in files!

TRAVEL WITH LESS “LUGGAGE”

A4 POLICY !

SIMPLIFY AT HOME TOO !12.04.2023

Are Icelanders organized ?

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Are you organized ?

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Time management tips for the RUMBA

Learn in the morning !

Take Thursday off

Fixed group evenings

READ CASES

Skim books

Select reading material

Prioritize social life

Jog from home (no driving to gym !)

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Control what goes into your lifebox...and what flows out”

“how do you pick your battles ?

.....focused or random ?”

- What I do today is important as I am spending a whole day

of my life on it

Hugh Mulligan

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Tomorrow morning actions:

MAKE A TOP 10 LIST

PRIORITIZE: A, B, C for all tasks

FIRST THINGS FIRST !

CLEAN UP THE PAPERWORK...shelf by shelf !

PLAN THE NEXT WEEKS IN DETAIL

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Time management = Self management

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YOU are responsible for your life !

If it´s to be...it´s up to me !

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Read this:

The One Minute Manager, Kenneth Blanchard and Spencer Johnson, Berkeley Books, 1981,

The Seven Habits of Highly Effective People, Stephen Covey, Simon & Schuster, 1989,

The Last Lecture, Randy Pausch, Hyperion books, New York 2008

Getting things done, David Allen, Penguin books 2008

12.04.2023

Comments welcome!

Send to thomas@rymi.is