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Nominating a Winner: Your Package is Your Candidate Career Communications Group is committed to selecting and reviewing the most talented and accomplished leaders in STEM. Our selection committee gets the opportunity, each year, to meet these candidates through nomination packages. We want to ensure that your candidate’s values, contributions, and talents are clearly expressed. This workshop will provide government, military and corporate communities with a step-by-step review of designing a nomination package that conveys the greatness of your organization. As many of you know, becoming a BEYA winner is a highly respected honor that reflects appreciation and commitment to honoring service, diversity, and outstanding leadership. At the end of the workshop, participants will be able to: a) Review the selection and award process b) Examine best practices and recommendations c) Identify Nomination Package preparation tips d) Access resources and support
Citation preview
February 6-8, 2014 | Washington, DC
February 6-8, 2014 | Washington, DC
NOMINATING A WINNER: YOUR PACKAGE IS YOUR CANDIDATE
Angela Barbee-HatterGeneral Motors
BEYA Selection Committee
Chairperson
Dan EllermanNorthrop Grumman
BEYA Selection Committee Member
February 6-8, 2014 | Washington, DC
2
Nominating a Winner: Your Package is Your Candidate
Purpose of Awards To Recognize the Most Talented and Accomplished Leaders in STEM
At the end of workshop:
o Participants will have:Better clarity of the selection and
award processA step by step review of
Nomination Package contentAn understanding of how to
access resources and support
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February 6-8, 2014 | Washington, DC
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Workshop Agenda
BEYA Selection Process 10 min Award Category Descriptions 5 min Nomination Package Preparation Tips 65 min
– General logistics– Nomination Form – Bio, Resume, and Job Description– Organization Chart– Technical Papers / Journals / Articles– Letter of Recommendation– Other Supporting Material and CD– Photo Requirement
Website Summary / Q & A
10 min
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February 6-8, 2014 | Washington, DC
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BEYA Selection Process
Selection Committee
Identification
Form sub-committee teams based on award
categories
Award submission review by individual
committee members
Sub-committee members rate and rank
candidates
Top nominees discussed among sub-
committee teams examining subjective
and objective information
Sub-committee determines top 3
candidates by consensus
Top candidate presentation prepared
for entire selection committee
Sub-committee may make recommendation
for the Black Engineer of the Year Awardee, if
applicable
All recommendations are submitted to the
executive committee for final review
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February 6-8, 2014 | Washington, DC
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BEYA Selection Process
Unique; may be a pioneer in their field.
Substantial Sphere of Influence, including financial, managerial, and cross-functional responsibility.
Respected within their organization and has substantial internal and external leadership support.
Innovator in technology or management of technology or both.
Role Models; a leader working in any area of science, engineering and technology
Able to Excite Students, as well as government, military, and corporate communities
Individuals who have Overcome Adversity and/or are the first (or one of few) in their field
WHAT THE SELECTION PANEL LOOKS FOR IN EACH NOMINEE
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February 6-8, 2014 | Washington, DC
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BEYA Selection Process
Key Objectives: Highlight individual achievement, celebrate personal excellence and create role models.
Committee’s Goal: Select the best people for every award
Note: Committee members may exclude themselves from the scoring process of candidates from their own company or military branch to ensure that there is no bias in the selection process.
INTEGRITY OF PROCESS
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February 6-8, 2014 | Washington, DC
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Award Category
Candidate Submission Complexities‒ Multiple Candidates Same Category
• Stellar candidate gets buried• Appearance of “stacking the deck”
‒ Same Candidate Multiple Categories• Appear indecisive• Causes redundancy for Selection Committee
Internal Pre-screening‒ Competitive Awards
• Focus on select few with greatest potential• Consider internal recognition for candidates
not submitted‒ Non-Competitive Recognition
• Ex: MDTL• Limit number of submission
DESCRIPTIONS
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: General Logistics – Overview
Step by Step Review of Nomination Packet
Tips to Convey Candidate’s Contributions, Talents, and Overall Accomplishments
Package Submission
Checklist
Website
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: General Logistics – How to Apply
How Do I Get Started?• Embrace the nomination process as something
that is valuable• Enlist senior executives and employee resource
groups• Send out a call for nomination within your
organization• Create an internal interview group to select
candidates from whom your organization will submit nomination packages
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: General Logistics – How to Apply
What is Required to Complete the Nomination Package?
Timeline: Gathering the Nominee Information
After Nomination
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: General Logistics – Checklist
Checklist Cover Page Table of Content Cover letter / Reason for nomination Nomination form Current biography or resume Full job description or curriculum vitae Organizational Chart Papers and articles by and / or about
the nominee Letters of recommendation Other significant supporting materials CD containing an electronic copy of
the complete nomination package Recent color photograph
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: General Logistics – Checklist
Checklist Cover Page Table of Content Cover letter / Reason for nomination Nomination form Current biography or resume Full job description or curriculum vitae Organizational Chart Papers and articles by and / or about
the nominee Letters of recommendation Other significant supporting materials CD containing an electronic copy of
the complete nomination package Recent color photograph
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Complete Package
…Supporting Data …
Endorsements …
Recognitions
What is significant about
accomplishments?
What’s your story? How
is it unique?Incomplete
Packages Are Disadvantaged
And May Be Rejected
February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: Nomination Form
Most Recent Nomination Form Completeness of form Missing information creates issue Discrepancies between the form and
information in the detailed package Importance of Nominator
‒ Relevance of position/level in the organization/military branch
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: Current Biography or Resume
Strongly recommend BOTH biography AND resume‒ Biography should:
• Tell a story of your journey not just career but personal background• Highlight what makes you unique; what will inspire• Concise; to the point Recommended length = 2 pages or less
‒ Resume should:• Include clear, comprehensive timeline of assignments explain gaps• Indicate promotions or lateral move• High-level description of responsibilities and what was accomplished• Use general terminology, not internal corporate or military jargon• Include education and training dates, school, degree(s) and/or certificate(s)
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: Full Job Description or CV
Full job description or curriculum vitae (CV) of should include details of current job assignment
‒ Specific responsibilities‒ Budget‒ Span of control‒ Sphere of influence‒ Indirect organization‒ …etc.
Recommended length ~ two (2) to three (3) paragraphs
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: Organizational Chart
The Content of this section should shows nominee’s leadership chain of command.
The Organization Chart should show where the nominee is in the overall organization.
Can show additional organization chart overall company organization and the relation to the nominees organization.
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February 6-8, 2014 | Washington, DC
Nomination Package Preparation Tips: Organizational Chart
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: Organizational Chart
The Organizational chart should show a direct line from the CEO to where you are in the organization
Pictures should be used
The Committee prefers to see this kind of Org Chart.
President / CEO(photo)
Senior Vice President(photo)
You(photo)
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: Organizational Chart
Research & Development
Finance Human Resources
OperationsProduct
Marketing
VP
Include the Org Chart that shows your organization.
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: Papers and Articles
Papers/Journals/Patents/Articles by and/or about the nominee
‒ Include high-level summary or technical abstract
‒ Spell out acronyms
‒ Highlight candidates names in publication
‒ Think about relevance of publication as it relates to the award
• Quality over quantity
• More is not necessarily better
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: Letter of Recommendation
• Create a LOR section • Create a LOR table of contents• Secure letters from various
levels of the organization• Secure letters from external
customers and other stakeholders (group the various sources)
• Letter should be 1 page in length• Letter must be signed
• Quality of content and specifics of interactions with candidate
• Quantify achievements• Avoid “form” letters• Use easy to read language• Spell acronym on the first
usage• Ensure the letter is address to
the proper committee and identifies award category
Structure Content
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: Letter of Recommendation
John Doe Chief Executive Officer
Jane Doe Senior Vice President, Engineering
Mary Doe Vice President, Human Resources
William Doe Director Supply Chain
Lynne Doe Manager, Engineering and Technology
Note: Individual letters should appears in the order of your table of contents.
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Table of Contents:
February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: Other Supporting Material
Represent the nominee’s impact, influence and involvement in the success of others and of their accomplishments.
Pictures of the nominee ‘in action’ i.e.: talking to employees, students, with customers, staff, etc.
Award and Recognition
‒ Highlight the person receiving recognition
‒ Should be recent within past 5 years or so
‒ Picture of plaques, trophies, etc. or copies of certificates
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: CD
CD containing an electronic copy of the complete nomination package (including digital photograph in separate file)
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CRITICAL REQUIREMENT
February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: Photograph
Professional photographs Professional Attire should be worn
‒ Business attire for women‒ Dark suit and tie for men‒ Military service dress uniforms
Specifications for photographs:– Include Color or B&W print (5”x7” – 8”x10”)– Digital photographs
• High-resolution only (>300DPI)• EPS, JPEG, or TIFF format.
Do not send Ink Jet Printouts
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February 6-8, 2014 | Washington, DC
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Nomination Package Preparation Tips: Photograph
Specifications for photographs:– Color or black & white photographs – maximum size 8”x10”;
minimum size 5”x7”– Digital photographs – High-resolution only. Minimum 300 dpi
resolution. EPS, JPEG, or TIFF format. Minimum size 5”x7”. Please DO NOT send photos in Microsoft Word or in PowerPoint. Save files as “firstname_lastname.filetype.” such as John_Smith.jpg
– DO NOT send inkjet printouts of photos
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February 6-8, 2014 | Washington, DC
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Website Complete Nomination Package can be downloaded from CCG website :
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NEW! Nomination PacketOnline Application
February 6-8, 2014 | Washington, DC
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Summary Your Package is:Your Story Be completeYour Reputation Be consistent Your Brand – Be notable
Your Package is:
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o Participants should now have an understanding of: The selection and award process The complete contents of the Nomination
Package Where to access the awards material
Your Candidate Be excellent!
February 6-8, 2014 | Washington, DC
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Questions?
February 6-8, 2014 | Washington, DC
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Workshop Agenda
BEYA Selection Process 10 min Award Category Descriptions 5 min Nomination Package Preparation Tips 65 min
– General logistics (Angela)– Nomination Form (Dan)– Bio, Resume, and Job Description (Angela)– Organization Chart (Dan)– Technical Papers / Journals / Articles (Angela)– Letter of Recommendation (Dan)– Other Supporting Material and CD (Angela)– Photo Requirement (Dan)
Website Summary / Q & A 10 min
A
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