HR User Group 0408

April 24, 2008April 24, 2008

Andy DuranAndy Duran

•WelcomeWelcome

•AnnouncementsAnnouncements

•SAP-HR ProductsSAP-HR Products

Overarching Overarching StrategyStrategy

•EnhancementsEnhancements to Payroll Process and to Payroll Process and Human ResourcesHuman Resources

•More time for Material Management More time for Material Management improvementsimprovements

•FillFill vacant positions vacant positions •ImplementImplement performance improvement performance improvement

toolstools•Keep currenKeep current with SAP releasest with SAP releases•ReturnReturn business work from IT to the business work from IT to the

businessbusiness

ImprovementsImprovements•Expanding campus training•Training surveys•New reports•Enhanced program and configuration testing procedures

•Prioritize daily work tasks across departments

•Enhancements and Projects

Enhancements/Enhancements/ProjectsProjects

•Employee Evaluation Tracking System•Electronic Paystub•On Line Benefit Enrollment for Adjuncts

•Manager Self Service•More Employee Self Service

– Beneficiary changes–Emergency address–Warrant a dress

•Grants Management •Incremental updates to PCR

Enhancements/Enhancements/ProjectsProjects

•Material Requisition Alerts/Workflows

•Adjunct Quota•SAP Upgrade•Business Warehouse Upgrade•Supervisors added to hierarchy•Leave processing improvements•Conflict schedule project

End User End User InvolvementInvolvement

•Continually seeking end Continually seeking end user involvement for user involvement for testing and system testing and system improvementsimprovements

UP NEXT:

Johnny BerellaEddie Afana

Basic Rule

s

I. Two Summer sessions. Max FTE is 1.85

II.Subject Loads

(i)Credit = 6 hrs

(ii)Non Credit = 12 hours

III.Classes with five standard hours = 1.0 FTE

IV.Adjunct with FIve standard hours = 0.833 FTE

Division ChairsDivision Chairs•Identify and

create an 0741 assignment for each with the following:•Start Date

07/01/2008•End Date

08/31/2008•FTE: 1.0•Cap

Utilization 100%

•Basis: C

Division ChairsDivision Chairs•Identify each

Division Chairs release time

•No classes assigned under 078x

•Subtract release time from 1.0 to get FTE to be scheduled as 0741

Full Time FacultyFull Time Faculty

•Should be assigned Should be assigned using using 0741 first0741 first

•Filling 1.0 FTEFilling 1.0 FTE

•Additional classes Additional classes should be assigned should be assigned using 0811using 0811

PACEPACE Faculty Faculty

•Full-time Full-time PACEPACE use use 0748 0748

•Limited Limited PACEPACE use 0748 use 0748

•Use subgroup “SL” Use subgroup “SL” sub area “FRZ”sub area “FRZ”

•Adjunct Adjunct PACEPACE use 0811 use 0811

Summer Session Summer Session FlagFlag

•Located in Protocol Assignment Located in Protocol Assignment ScreenScreen

•Classes beginning 6/18/2008 or Classes beginning 6/18/2008 or beforebefore

•DEFAULTDEFAULT to SUMMER 1 to SUMMER 1

•Classes beginning 6/19/2008 or Classes beginning 6/19/2008 or thereafterthereafter

•DEFAULTDEFAULT to SUMMER 2 to SUMMER 2

Summer Session Summer Session FlagFlag

•CANCAN be adjusted as needed be adjusted as needed

UP NEXT:

Joan Steever

Master Data Master Data Edit ReportEdit Report

•New Report

•Distributed Weekly

•Errors for correction by college

•Employee’s Name

•Employee’s Home Address

Transaction PO03DTransaction PO03D

BREAK BREAK TIME!!!TIME!!!

Text

UP NEXT:

Jim Grivich

HR HR GuidesGuides

•H-600 Work Year and Academic Term

•R-100 Academic Minimum Qualifications

•W-301 Catastrophic Leave Donation

•P-311 Employee Exit Processing

•P-301 Unemployment Insurance

•P-302 Death of Employee

UP NEXT:

Rudy Lopez

RETIREMENTRETIREMENT

STRS Defined Benefit Program (permissive election) Cash Balance Benefit Program

PERS 1000 Hours Rule (fiscal year)

Social Security OptionSavings Plans

403B & 457

1000 Hour Rule

1000 Hour Rule

UP NEXT:

Leila Menzies

Reporting Reporting URGENTURGENT Issues/ProblemsIssues/Problems

• Problems that stop your work are URGENT

• Report URGENT problems by phone (213) 891-2117 press 2 for HR Team

• If for any reason we are not available by phone, please immediately email DO SAP HR FUNCTIONAL TEAM

Submitting IMPORTANT Issues

Submitting IMPORTANT Issues• SAP system problems you currently “work

around” are IMPORTANT

• Manually generated Reports which could be generated by the system are IMPORTANT

• Desired features which would save you and the District time and money are very IMPORTANT

• Report IMPORTANT ISSUES via email (not by phone) so that no details are lost

• An HR Issues Log Number will be created and work will be prioritized

AUTHORIZATION AUTHORIZATION IssuesIssues• If you get the message

“You are not authorized to…”

• go to the command field and type /nsu53 to capture the Authorization Error

• Email a screen print to “DO SAP AUTHORIZATIONS”

PCR / PCS PCR / PCS ProblemsProblems

• If you have a PCR/PCS problem, capture a screen print and email it to DO PCR HELP

Payroll Posting Payroll Posting ProblemsProblems

• Email DO SAP PAYROLL POSTING HELP

• Unmatched salaries which should have posted to fund 10100

• Salaries posted to an SFP program which should be posting to a DIFFERENT SFP WBS or fund 100

• If someone was not paid correctly, etc, then email the DO HR HELP DESK at hrhelpdesk@email.laccd.edu

Payroll Posting Payroll Posting ProblemsProblems• Alternatively, to give more information to the

LACCD HR HELP DESK please go to:http://albacore.laccd.edu/HR/hr-help-desk-instruction.htm

UP NEXT:

Carlos Covarrubias

QuestionQuestions s

AnswersAnswersandand

FeedbacFeedbackk

UP NEXT:

Hazel Juanico

•Transaction Transaction CodeCode

•ZTMUPDZTMUPD

ZTMUPDZTMUPD

Enter Person#Enter Date(s) of absenceEnter partial

absences in hours or fraction of day

Enter Start Time if different from Start Time of Work Schedule

Choose Absence Type

Uncheck for actual run

Delete absence(s) fordate(s) indicatedShows absences

onday-to-day basis

Shows total number ofdays/hours of absence

Sample RunSample Run

Person #775039Person #775039Vacation from Vacation from 4/1/08 to 4/30/084/1/08 to 4/30/08

Update TimesheetUpdate Timesheet

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