How To Track Your Company's Fuel Usage, The Automated Way

HOW TO TRACK YOUR COMPANY’S FUEL USAGE

The Automated Way

We used to collect fuel receipts every day.

Enter them in a spreadsheet on a daily basis.

But that process is BROKEN.

We didn’t know exactly what our drivers were buying.

We didn’t know exactly what our drivers were buying.

We didn’t know exactly what our drivers were buying.

We were spending too much time doing this.

Not to mention collecting fuel receipts was a pain.

We needed something different.

So the search began.

We discovered a fleet card.

Looks like a credit card

Smells like a credit card

But it’s not a credit card.

Fleet cards are made for businesses.

More specifically for purchasing fuel.

We started by setting up purchasing controls.

We set transaction limits per day.

2 transactions per day 3 transactions per day 3 transactions per day

Gallon limits per transaction.

30 gallons per transaction

60 gallons per transaction

200 gallons per transaction

Limited drivers to only purchasing the appropriate type of fuel for their vehicle.

gas only diesel and def only diesel, red dyed diesel, and def only

Set time frame limits.

Mon. - Fri. 8am - 5pm Mon. - Fri. 24/7 24/7

At the pump drivers are required to enter:

Pin numberSecures fuel purchasing transactions.

OdometerCalculates mpg.

Unit numberKeeps track of which driver drives which vehicle.

Unit 15 Unit 38Unit 1

Next is the part that really made our job easier.

Let the automation begin.

Fuel e-receipts are emailed to us after every transaction.

Fuel reports are automatically created.

All reports can be easily exported into Excel.

And we receive one consolidated invoice.

The result...

No more wasting money.

We don’t even know what fuel receipts are anymore.

Now we can focus on other things like growing our business.

So start exploring fleet card options for your fleet to track your company’s fuel usage.

Click to explore fleet card options today.