DIGITIZATION FOR BEGINNERS Susanne CaroMansfield Library1/20/2016

What we will cover• Before you start• Copyright• Community interaction• Funding• Marketing • Preservation

Before you start…Why Digitize• Increase access • Preservation• Marketing your library and collections• Community expectations• Administrative expectations

Planning• Collection selection

• In-house or outsource

Collection Selection

• Interest/ uniqueness• Representation• Copyright issues• Scanning and Storage• Condition• Access methods

Interest/ Uniqueness

Has this already been digitized?

Representation• Does your collection reflect your community?

In-house or Outsource?

Budget and Staff

Scanning

Access/ hosting

Preservation

Budget and Staff• Equipment • Staff• Volunteers• Reoccurring expense

Working with volunteers• Find interested parties• Determine comfort level• Use volunteers to test equipment /software• Document procedures/ create guides• Give credit

HardwareScanner

• Desk top (flat bed) $200+

• Large format $2,000+• Book Scanner $10,000+• Digital Camera $50.00 +

Per page scanning:.10- $1.30 per page

Hardware/ Software

Computer• Scanning software• Additional memory• Metadata program• Server

Access methods

Library website• Control over appearance• Branding• Easy to link to collection

Hosted• Migration and

preservation• Off-site storage• Multiple servers

Access

Preservation

Working with vendorsScanning• Check references• Check previous work• Give detailed specifications• Get a sample• Get copies of master files

Hosting

How will the files be accessed?Are there multiple servers?How often are files monitored?What will happen if files are damaged?If contract is terminated- what happens to the files?

Copyright issues• Is it public domain?• Can permission be obtained?• Should you include a

copyright statement?• Do you collect copyright

information with donations?

Public Domain and Creative Commons: A Guide to Works You Can Use Freely

Community InteractionCollection development

Crowdsourcing

Outreach

PartneringInterested parties/ organizationsLike-minded organizations

• State Libraries/ archives • Universities• Consortiums

Preservation• File types• Maintaining • Monitoring• LOCKSS (lots of copies keeps stuff safe)• Metadata• Standards

File types

Thumb nail• Gif

Access• JPEG

Master• Tiff

Maintaining• Monitor• Migrate• Emulate

LOCKSS• Multiple servers• Multiple locations• Multiple formats

Metadata

Standards• Northeast Document Conservation Center• Library of Congress Digital Preservation Resources

Funding- Grants and Gifts• GrantsIMLS

Guidestar Foundation Center

• Gifts• Fundraising

Marketing• Facebook• YouTube• Twitter• Postcards• Bookmarks

Questions?

Available at the ALA

bookstore