25 OCTOBER 2013 SCIELO 15, SĀO PAULO, BRAZIL

GLOBAL BUSINESS DEVELOPMENT MANAGER, SCHOLARONEIAN POTTER

TOOLS FOR EFFECTIVELY AND EFFICIENTLY MANAGING THE PEER REVIEW PROCESS

PUBLISHING OUTPUT

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!37,791!!

!46,938!!

!12,744!!!14,007!!

!8,782!!!10,224!!

!5,375!!!7,434!!

!2,845!!!4,226!!

!6,891!! !7,062!!

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5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

50,000

2008 2009 2010 2011 2012

Papers with Latin American Authors Web of Science, 2008-2012

BRAZIL

MEXICO

ARGENTINA

CHILE

COLOMBIA

ALL OTHERS

PUBLISHING OUTPUT

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0 500 1,000 1,500 2,000 2,500

CIENCIA RURAL

AIP CONFERENCE PROCEEDINGS

PLOS ONE

ZOOTAXA

FASEB JOURNAL

QUIMICA NOVA

REVISTA BRASILEIRA DE ZOOTECNIA BRAZILIAN

CIENCIA SAUDE COLETIVA

PHYSICAL REVIEW D

ASTRONOMY ASTROPHYSICS

LECTURE NOTES IN COMPUTER SCIENCE

CADERNOS DE SAUDE PUBLICA

ASTROPHYSICAL JOURNAL

PHYSICAL REVIEW B

Top Journals for Latin American Authors Web of Science, 2008-2012

2008

2009

2010

2011

2012

SUBMISSION GROWTH

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0"

50000"

100000"

150000"

200000"

250000"

300000"

2009" 2010" 2011" 2012"

Total&Submissions&(2009&to&2012)&

United"States"

China"

United"Kingdom"

India"

Japan"

Brazil"

Brazil is 16th largest originator of submissions in

ScholarOne Manuscripts

SCIELO FOCUS SUBMISSIONS FROM SCIELO NETWORK

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0"

5000"

10000"

15000"

20000"

25000"

30000"

35000"

2009" 2010" 2011" 2012"

Argen-na"

Brazil"

Chile"

Colombia"

Costa"Rica"

Cuba"

Mexico"

Paraguay"

Peru"

Portugal"

Spain"

Uruguay"

Venezuela"

Spain

Brazil

PortugalMexico

Argentina

SCIELO JOURNAL FOCUS SUBMISSIONS TO SCIELO SITES

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0"

2000"

4000"

6000"

8000"

10000"

12000"

Brazil"

India"

China"

Turkey"

Iran,"Islamic"Republic"of"

ArgenCna"

Mexico"

Malaysia"

Egypt"

United"States"

Colom

bia"

Pakistan"

Portugal"

Spain"

Nigeria"

Italy"

Taiwan"

Chile"

Poland"

Korea,"Republic"of"

Submissions)to)SciELO)ScholarOne)Manuscripts)Sites)2012)to)date)

Submissions from outside

SciELO region

AN ANATOMY OF THE PEER REVIEW PROCESS

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Manuscript Submission collection of files

and metadata

Editorial Process processing and management of submitted manuscripts

editor assignment and peer review

Production preparation of

accepted manuscripts

Publication print & online

Checks ensure

manuscripts are ready

Editor Assignments pass to suitable

editor

Review select, invite, and

assign suitable reviewers

Decision fate of the

manuscript

Select reviewers

Invite reviewers

Assign reviewers

Reviewers Score

MANUSCRIPT SUBMISSION TOOLS• Metadata collection collect all key manuscript information during

submission • Supplemental material collect all data whether or not for review • File type support flexible support for various submission formats (including

LaTeX) • FundRef link manuscripts to funding source

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Information can be collected throughout the submission process

This is includes configurable custom questions

METADATA COLLECTION COLLECT ALL KEY INFORMATION

SUPPLEMENTAL MATERIAL COLLECT ALL INFORMATION & FILES

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Configurable file designations allow easy identification and categorisation of author-submitted files

Designations can be selected by authors during submission...

...and files are automatically sorted into correct categories and appended if necessary to the proof

FILE TYPE SUPPORT INCLUDE LATEX, OTHER DATA

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Collect all kinds of files including LaTeX & supplementary

Import pre-preprints from arXiv.org

FUNDREF LINKING FUNDING TO OUTCOMES

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ScholarOne Manuscripts can collect funder information during manuscript submission

FUNDREF LINKING FUNDING TO OUTCOMES

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Funding information can be collected during submission

This becomes associated with the manuscript and will passed along to publisher with all other metadata after acceptance

Linking research funding with research outcomes

EDITORIAL TOOLS• ORCID manage user identities • Electronic forms manage copyright & legal requirements • Reports analyse editorial data for journal planning • Plagiarism checking ensure manuscripts are original • Duplicate submission checking avoid publishing mistakes • Open access tools to aid open access publishing • Manuscript transfer move manuscripts between publications • E-commerce collect fees at submission or after acceptance

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Initial functionality Allow users to add ORCID to account

Next release (4.14 December 2014) ‣Validate well-formed INSI 16-character ORCID ‣Retrieve ORCID from registry ‣Push–pull account information from ORCID registry

ORCID MANAGING USER IDENTITIES

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ORCID Registry !

Ian Potter 0000-0002-5356-805X

Publications

Grants

Patents

Affiliations

Works

Funding Agencies

Publishers

Researchers

Institutions

Repositories

ScholarOne

ORCID MANAGING USER IDENTITIES

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Register for an associate an account with an ORCID

ORCID becomes integral to the system and links out to the users ORCID profile

Send Form

Author Completes

Forms Complete

Skip for Now

reminders

Email

Authors can complete directly in their Author Centre

Completion link appears in the Author Centre next to the submitted (or

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ELECTRONIC FORMS EFFICIENTLY MANAGE PAPERWORK

E-forms can be tracked as part of the workflow

Any number of forms (e.g. copyright) can be sent to author(s)

Automated reminders based on journal schedule

Manuscript can be held until forms complete or continue to be processed and completed online

(download option available)

REPORTS ANALYSE YOUR DATA

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Reports are integrated directly into the system

Standard reports cover key areas of interest

Build-your-own reports let users construct custom reports from any data

Data is drag-and-dropped into the report table. Reports can be saved and scheduled for email distribution

Filters and other features are available

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ITHENTICATE CHECK FOR PLAGIARISM

Manuscript files can be sent to iThenticate

Originality report is returned based on CrossCheck comparison

Full details can be seen in the originality report

A full history of all checks is retained

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DUPLICATE SUBMISSION CHECK AVOID MULTIPLE SUBMISSIONS

Manuscripts can be checked for potential duplicates

Results on based on title & authorship matching criteria

Checks can be within a single title or across several

OPEN ACCESS

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Repository free access – immediately/embargoed

Print

Online

ReviewSubmission Production Publication

E-commerce at submission

E-commerce post-accept

Authorship Pu

blic

atio

n

Metadata Collection

Manuscript Transfer

Custom Metadata

MANUSCRIPT TRANSFER

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Journal A peer-review

Journal B

Journal C Journal D

Journal E

Editor Recs

Ms

XML

Reviewer ReportsAll manuscript

data, files, and completed reviews are transferred

Transfer decision for manuscripts that may be suitable for publication in another title

Transfer decision type and receiving journal

Transfer: author can confirm

Submission

Original

Revision

Post Acceptance

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E-COMMERCE COLLECT & MANAGE PAYMENTS

Fees can be collected during submission or...

...after acceptance

Post-acceptance e-commerce is a trackable workflow task

Payments can be managed

Authors pay directly through the system

Configurable options include payment card and payment formula

PEER-REVIEW TOOLS• Efficient tracking and management configurable workflows and

dashboards for visual tracking of manuscripts through the peer review process • Managing reviewer selections selection, automation, and reminder

tools • Finding the best reviewers search and Reviewer Locator tools • Automated reminders chasing pending reviewers without effort • External searches extend your internal database

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Set your required number of reviews

See manuscripts ready for reviewer invitation

See manuscripts awaiting assignment (reviewers can respond automatically)

See manuscripts awaiting scores

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The dashboard always shows which manuscripts need reviewer selection,

invitation, or assignment !

Each step has a schedule – overdue manuscripts can be listed separately and reminders automated

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PEER REVIEW PROCESS EFFICIENT MANAGEMENT

PEER-REVIEW TOOLS MANAGE REVIEWER SELECTIONS

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Editors can search the journal’s database with a range of search tools to find reviewers

Alternate reviewer lists can be created. Reviewers are invited as others decline

Reviewers who don’t respond to invites can be automatically declined

PEER-REVIEW TOOLS REVIEWER LOCATOR

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Reviewer Locator automatically returns reviewer suggestions from the Web of Science. Suggestions can be added directly to the selection list

All data is linked for additional information and publication history

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PEER-REVIEW TOOLS AUTOMATED REMINDERS

All workflow tasks are allotted a number of days to completion

Reminders can be dispatched before or after this date

and also when the task is completed, when it becomes due, or is abandoned

EmailAll reminders and email templates are journal-configured

AN ANATOMY OF THE PEER REVIEW PROCESS REPRISED

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Manuscript Submission collection of files

and metadata

Editorial Process processing and management of submitted manuscripts

editor assignment and peer review

Production preparation of

accepted manuscripts

Publication print & online

Checks ensure

manuscripts are ready

Editor Assignments pass to suitable

editor

Review select, invite, and

assign suitable reviewers

Decision fate of the

manuscript

Select reviewers

Invite reviewers

Assign reviewers

Reviewers Score

supplementary files | LaTeX |

metadata collection |

FundRef

iThenticate | duplicate

submission checks | e-

forms | ORCID | reports

search & finder tools |

automation & reminders | shared data

portals | external searches

production tools !web services API

QUESTIONS & FURTHER INFORMATIONemail ian.potter@thomsonreuters.com

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