The top 20 tech tools selected for successful meetings

Stefania Conti-Vecchi

The Top Twenty Tech Tools -‐ selected for successful mee4ngs

Stefania Conti-Vecchi – EIBTM 2013

Focus

Tech tools methodology and logis4c

h9p://www.slideshare.net/StefaniaCon4Vecchi


What kind kind of technologies?


Mobile apps and web tools for events allow a2endees to find content, find sessions, share experiences, collaborate and discover each other.

Mobile apps and web tools integra4on


The audience

Benefits of using mobile devices

Massive use of mobile devices during conferences and events.

I know how to use my device


More powerful collabora<on and networking experience.


Audience become part of the event experience


The speaker

Facing par<cipants, removing barriers




The organizer You can have your en<re office in your hands and much more…


Before choosing the apps


What kind of mee4ng and events

Face to face, Virtual or Hybrid?


Wifi connec<vity in the mee<ng venue. If you use webtools connected with apps check if the app needs the devices to be under the same wifi. Many a2endees will be connected using mobile devices, check if the network has been set up properly

A cri4cal point: WiFi


WiFi set up


Have always ready a “plan B”


Don’t do it too technical

Use some physical techniques to keep people awake and engaged (ex. body vo<ng) Help them to help each other!


Round tables with 6 max 8 chairs per table.

Plugs for mobile device chargers.

Pens and paper (even if they have iPads they will use it anyway)

Room set up


Room set up


Tons of solu4ons for every step of the event process

QR and other tools

Conference call

Project Management

Tickets and lists

Social Media Counters & 4mers

Quiz polls & survey

Docs edi4ng and sharing

Presenta4ons

Mee4ng management


What are the tools

How to use them

What do you expect from par4cipants

Where to go (Website? Applica4on?)

When do they need to be there

Your audience should know:


Project and event management Podio Podio is the collabora<ve work plaPorm where you can build your own work apps


Dropbox

Skydrive

Cloud storage


Your computer and data remotely available

Splashtop 2 -‐ Remote Desktop


Doodle 2 Go

Schedule events w i t h o u t m a i l chaos!

Schedule calls and mee4ngs according to par4cipants availability


Recrui4ng a9endees on social media

HootSuite

HootSuite allows you to send and schedule Twi9er, Facebook, LinkedIn, and Foursquare updates, track click stats, and set up tracking columns to monitor keywords, #hashtags, and lists.

You can reach more people differen4a4ng the 4mes of your tweets!


Event’s social network?

Yammer

is a private, secure social network for your company….


Scheduling tweets for presenta4ons

Backdraa

BackdraT is a new free iPad app that enables you to write tweets in advance, and then releases them while you are giving a presenta<on.


Quicktag

QRAugmented

Easy QR

QRcodes for networking


This is ME

Scan it and add me to your address book


Clicktotweet.com


QRcode generator

Scan to tweet


Check In Easy -‐ Guest List & Event Check-‐in Manager

Check-‐in and guest lists manager


TimeSta4on

Turn your iPad or iPhone into a contactless <me & a2endance system.

A9endance & Time Tracking


Pointer

Show your presenta<on on a secondary screen such as a projector, TV or monitor and interact with it by poin<ng and drawing.

CloudOn

CloudOn brings MicrosoT Office® to your iPhone & iPad and links it to your Box, Dropbox, Google Drive and SkyDrive accounts.

Slides and presenta4ons


5 genera4ons of iPads There are 5 genera<ons of iPads, the biggest differences are about the projec4on and the camera that is not included in the 1 genera<on and the cable connec<on in the iPad 4 and Air.


iPad 2, 3, 4 and Air no special app is needed to send your content to a screen

This way the speaker can stand anywhere in the room, walk and deliver the speech interac<ng with par<cipants.

Apple TV, Airport express cables and connectors, laptop

Tech tools to project


Asynchronous presenta4ons

Presenta<on doesn’t necessarily need to end when the presenta<on has finished.


piratepad.net

On-‐line collabora4on and co-‐crea4on


www.editgrid.com

On-‐line collabora4on and co-‐crea4on


iBrainstorm (iPad) + iBrainstorm Companion

From iPhone to iPad with just a flick of the finger. iBrainstorm Companion is used to connect to a running session of iBrainstorm on the iPad

Brainstorming


Brainstorming ∞Board + ∞Board Notes

∞Board is a virtual whiteboard. Other devices on your local network can connect to your board and throw notes to you. Great for brainstorming sessions!


Brainstorming

VoiceThread

Create and share dynamic conversa<ons around documents, snapshots, diagrams and videos. Anyone can join the discussion from their iPhone, iPad, iPod touch, Mac or PC -‐-‐ any<me, anywhere.


Webcast the event


Webcast the event

Event-‐Cast

Event-‐Cast turns your phone into a mobile broadcast studio.


Live audio broadcast

Soundcloud

SoundCloud is the world’s leading social sound plaPorm


Live audio broadcast

Spreaker Radio and podcast recorder

With Spreaker you can record your own podcasts. Report on live events


Virtual breakout rooms

GoToMee4ng

Google+

Skype


Zwoor Survey for Ipad Allows a mee<ng par<cipant to send answers to a survey via the iPhone or iPad. The user enters a code (e.g. Meet123) to retrieve the survey, and then proceeds to answering the ques<ons. .

Polls, surveys and quiz

Polldaddy Engage your survey respondents with Polldaddy for iOS -‐they'll enjoy the intui<ve interface for responding to your ques<ons and the speed of the applica<on.


Projectorfy

A2endees can vote for us ing the i r mobi le device and see the results live during the e v e n t . P r o j e c t a tweetwa l l showing event specific hashtags

Tweet wall and live polls


Mailchimp user? Collect subscrip4ons

Chimpadeedoo

Chimpadeedoo makes it easy to collect email addresses from your iPad and import them into MailChimp. Works offline


Be crea4ve


Stefania Conti-Vecchi www.eventagist.com

Thank you

Technology

The top 20 tech tools selected for successful meetings