Strategic Developments in Digital Initiatives at Academic Libraries

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  1. 1. Three Critical Strategic Developments that Academic Libraries Need to Pay Attention to in Digital Initiatives Jenny Jing July, 8, 2015
  2. 2. Overview Library 1. Business: Strategy 2. Academic Libraries: Reality 3. Technology & Digital Initiatives: Reality 4. Three Strategic Developments Mission
  3. 3. 1. Business: Strategy Three principles: - Create unique valuable position - Choose What not to do - Define activities to support the strategy - Create unique valuable position - Choose What not to do
  4. 4. Business: Strategic Development Realities SWOT Leadership Productivity Strategic Operational Measurements Goal tracking Four Components: - Awareness - Planning - Development - Results Realities Changes & Challenges Academic Libraries Technologies Digital Initiatives SWOT Digital Initiatives
  5. 5. Technology Resources 2. Academic Libraries - Reality: Changes & Challenges Users
  6. 6. Software InfrastructurePlatforms ILS: Voyager, Aleph ILL, Etc. Link resolver : 360 Link library guides: LibGuides Online databases IR (Scholarly Publications): DSpace DAM (Digital Preservation): Islandora Discovery Systems: Summon Websites: Library Homepage Library Technology Reality: Changes & Challenges Digital Initiatives
  7. 7. 3. Digital Initiatives: HU's Library Digital Initiative ( Creating the technical infrastructure for digital library materials Providing librarians/staff with experience in technologies and digital materials Enriching the HU Library collections with a significant set of digital resources Advising the HU community on issues in digital environmentDigital Initiatives Mission
  8. 8. Digital Initiatives Reality: Changes & Challenges Users: User needs analysis Collections: DP (long term vs short Term), born digital (Copyrights) Data: Data formats, Metadata, discover, access, Authority Control Technology: Open Source vs Vendor products, DAM vs IR, and more Operation (Cost and staff): Funding, budget; Skills, experience, training Collection/ Data ?
  9. 9. Digital Initiatives: SWOT Helpful Harmful Strength Data: Metadata, Indexing, cataloging Collections: Preservation, OAIS Technology: DAM, IR, DS Staff: skills, moral and loyalty Customer Services: community InternalExternal Weakness Operation: budget, staff Technology: lack of external support Training: lack of training & standards Communication: with stakeholders Decision making: slow process Opportunity Data management; Enrich Collection; Technology & personal development Collaboration: partnerships Educate, new research, new service to local community Threats Funding: Less funding, more cost Technology: competitors, third party support, outsourcing Communication, Legal issues/ copyrights Focus on users new services
  10. 10. 4. Three critical strategic developments Digital Initiatives : Focus on users/stakeholders to build new services Technology: Use multiple systems and adopt new technologies Business: Work with partners (consortia)
  11. 11. Funders/ Managers Users Community Needs Cost, budget Research, teaching Accessibility Digital Initiatives New collections New services Access, discover #1. Strategic Development: digital Initiatives: Collaboration with stakeholders to develop new services
  12. 12. Case Study: University of Toronto Library, ITS, Digital Initiatives service 20% of the digital librarians time Create policies and documentation Create workshop/training modules Communicate the service to users Collaboration with faculty to design and develop digital collections for faculty-led digital humanities (DH) projects.
  13. 13. Digital Initiatives -: Sample work - IR (Synapse)
  14. 14. #2. Strategic Development: Technology: Use multiple systems and adopt new technologies
  15. 15. Main systems IR: DSpace, EPrints, Digital Commons, BibApp DAM: Islandora, Hydra, CONTENTdm, Dspace Archival Description Software : AtoM Digital preservation: Archive-It, Archivematica Exhibitions: Omeka, Collective Access, CollectionSpace, Open Exhibits
  16. 16. Digital Initiatives: Technology - Environmental Scan
  17. 17. Strategic Development: Adopt new technologies Fedora 4: New features - Linked data capabilities, research data support, modularity - Islandora core and Basic Collection Solution Pack modules Linked Data Sample sites - Authority Control: DAM, IR - Increase data reuse - Bring more traffic to web sites Fedora 4.0 in Action at Stanford UNLV's Linked Data Project
  18. 18. Digital Initiatives Linked Data: Sample work - DAM
  19. 19. Solutions: Linked Data and Consortia
  20. 20. Technology Strategies: - Consortia, external experts, third-party support, etc. Benefits: - Share cost, experience/skills/expertise - Enhance standards, policies - Enhance co-operation #3. Strategic Development: Work with partners - Consortia
  21. 21. Recommended Systems for Queens
  22. 22. PLN LOCKSS & Case Study: COPPUL (23 University Libraries) Private LOCKSS Networks The Council of Prairie and Pacific University Libraries (COPPUL) Tools Developed by COPPUL: - LOCKSSdm (CONTENTdm) - DSpace 1.x - LOCKSS-O-Matic
  23. 23. The services provided by DPWG of COPPUL
  24. 24. OCUL DCC Group and Scholars Portal Mission and goal Activities & Events Proposals
  25. 25. Conclusion: Strategic Developments in Academic Libraries Digital Initiatives New Services Partnership New Technologies
  26. 26. Library + Technology + Business = Strategies to the future of Digital Initiatives Digital Initiatives Mission
  27. 27. Acknowledgements Nancy Y. McGovern: Head, Curation and Preservation Services, MIT Libraries Rachel Wise, Archives Program Manager, Harvard Business School Bronwen Sprout, Head, Digital Programs and Services Digital Initiatives, University of British Columbia Kelli Babcock, Digital Initiatives Librarian, University of Toronto Libraries
  28. 28. References/Resources Dole, W. (2013). Strategic planning and assessment: Pigs of the same sow? The Journal of Library Administration, 53, 283292. 865397. Dyson R. 2002. Strategic development and SWOT analysis at the University of Warwick. EUROPEAN JOURNAL OF OPERATIONAL RESEARCH, 152 (3). pp. 631-640. Porter, Michael E. (1996). "What is Strategy?". Harvard Business Review (NovemberDecember 1996). Saunders L. 2015. Academic Libraries' Strategic Plans: Top Trends and Under-Recognized Areas. The Journal of Academic Librarianship Volume 41, Issue 3, Pages 285291 UBC Library's Digital Preservation Strategy Institutional Repositories: Exploration of Costs and Value The Services provided by DPWG of COPPUL
  29. 29. Thank you!