SharePoint Apps for the End User

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There's been a lot of talk about Apps in the new SharePoint 2013, and a lot of people are still confused about what they are, how they can benefit end users, and why you'd even need them. This presentation will help you understand their value (for both the end-user and the business), how they work in your environment (on premise or in the cloud Office 365), and will give you a first-hand look at a handful of apps, and how we use them in house (at itgroove) to benefit our own processes. This presentation is meant for business users to understand what Apps mean to them.


  • 1.SharePoint Apps for the End User Colin Phillips :: itgroove

2. What are Apps? If your reading this, theres an app for that. The lineage of Apps Back in the old days when flip phones still ruled (SharePoint 2007), we had Farm solutions Next (in SharePoint years - i.e. 2010) came the need for a design which was less taxing on the Farm This birthed Sandbox solutions Finally, in todays smart phone ruled society, everything needs to be an App In SharePoint 2013, everything is an App sort of Lists are apps Libraries are apps Templates are apps Apps are apps Web parts are web parts Nice and clear, right? 3. What are Apps Breaking it down Lists, libraries, and several other things have been renamed to Apps But really thats not what were talking about when we refer to apps What we really mean is the idea of some feature that is not built-in to the product, and which is available via some 3rd party, and obtained via a browsing mechanism (like a store) Example: A tool used to load CSV data (comma separated values) into a SharePoint list Apps add value to your SharePoint environment, without the need for you to build them yourself 4. What are Apps Analogy Time Think of SharePoint Apps a lot like youd think of Apps for your Smart Phone (iPhone, Android, etc.) Adding Apps to SharePoint is really no different (from the end-users perspective) than adding Apps to your phone Platform: Phone Platform: SharePoint Find a need: Must know the weather in Hong Kong! Find a need: Hey, I need that too! I bet theres an App for that! Go to the Apps Store Find the App you want Add it to your phone Go to the Apps Store Find the App you want Add it to SharePoint 5. Where did (SharePoint) Apps come from? Apps as a concept are something SharePoint has never been able to offer (successfully) before Once upon a time, SharePoint 2010 had the concept of templates This concept was seemingly abandoned long before it baked into a proper solution 6. Where did (SharePoint) Apps come from? With the growing popularity of Office 365 and other online SharePoint providers, 3rd party solution authors wanted a way to tap into that growth market Nintex Workflow (an awesome product) couldnt fly in the old Office 365 Sandboxed solutions were limited in the functionality they could offer, and therefore were typically only good for smaller tasks The existing framework wasnt sufficient, since it didnt allow anyone to install larger scale 3rd party solutions (like Nintex) into online environments Enter Apps Trusted 3rd party solutions with the capacity to extend SharePoint (both on-premises and online) in ways not previously possible 7. SharePoint 2010 Foundation Isnt SharePoint already awesome? 8. Why should you care about Apps? There are concepts in the Apps Store that MS wouldnt be inclined to build themselves A million minds are better than a thousand Apple, Google, other platform creators arent responsible for the vast majority of the most popular apps in their stores Why should we think Microsoft would have all the answers to our SharePoint needs? 9. Some of the benefits of Apps Developer Money, Money, Money, Mooooo-neeeeey! Business Where the product falls short, a 3rd party solution can pick up the slack. For instance, a tool used to load CSV records into SharePoint can be bought for $5, whereas building that yourself may take days or at least hours. How much is your employees time worth? End-User Able to get a solution to their problem without ever having to involve IT (assuming IT have set it up as such), or having to go through a long, drawn out acquisition process (user requests) 10. The cost of (SharePoint) Apps dissected Paid vs. Free Trials X users for N # of days Licensing by user Up to a maximum # of users Office 365 vs. On-premises 11. Cost / License Relationship Total cost of a single license (Cost per License) $1.49 $999.99 Number of licenses before reaching the maximum, whereupon all additional licenses are included (# of Licenses) 1 1000 Total Cost of Ownership (TCO) TCO = # of Licenses * Cost per License Developers Responsibilities Developer decides the cost per license Developer decides the maximum number of licenses (before all additional are essentially free) Purchasers Responsibilities Purchaser decides how many licenses (each one at the cost decided by the developer) they wish to acquire at the time of purchase Additional licences can always be acquired later on 12. A few unrelated things about apps 1. SharePoint License Management license-management/ Everything you need to know to manage your licenses 2. Also note the white background of apps (frame) on themed sites 3. Types of Apps include: Immersive (full page app) Webpart (app parts iframe on a page) UI custom actions / Extension app (little or no User Experience) 4. Apps Require Permissions anything from to to even 13. Demo Colins Sandbox I am a Site Collection Admin Im going to show you: What Apps looks like in SharePoint The SharePoint App store How to add an App to SharePoint How to manage Apps (though this is beyond the scope of an end user) 14. A few Apps to dip your toe into Free lots of geo-location apps (Bing Office Locator, Location Finder, etc.) Picture Rotator / Slider apps (Collage App, CarouselSlider, Gallerific, etc.) AvePoint Task & Calendar Sync Best App in Show (Feb 2013 @ European SharePoint Conference in Copenhagen, Denmark) - Two-way synchronization for tasks and calendar items Paid CSV Uploader (Import CSV files to a SharePoint list) $4.99 vSlider Video Carousel (Supports Sharepoint, Youtube and Vimeo Really Cool) $5.99 Print List (Adds a Print button to a list and shows it in a print preview frame) $1.99 15. SharePoint Apps Price is Right How it works: Take the cost of a single licence for an App, and add up what you think the total cost of the 5 most expensive apps would be. Winner: Closest to the total without going over will win a prize Cost of 1 license for App 1 Cost of 1 license for App 2 Same for App 3 Same for App 4 Same for App 5 Tell me Your Name and Your Guess Ex. 5 + 6 + 7 + 8 + 9 = 35 16. App #5 Most Expensive This App: $249.99 Running Total: $249.99 17. App #4 Most Expensive This App: $299.99 Running Total: $249.99 + $299.99 = $549.98 18. App #3 Most Expensive This App: $349.99 Running Total: $249.99 + $299.99 + $349.99 = $899.97 19. App #2 Most Expensive This App: $399.99 Running Total: $249.99 + $299.99 + $349.99 + $399.99 = $1299.96 20. Bonus Question! Given that youve now seen the 2nd 5th most expensive apps, what will the most expensive app cost? Maybe it will simply follow the trend (essentially $50 more expensive than the last) -- Maybe not 21. App #1 Most Expensive This App: $699.99 Running Total: $249.99 + $299.99 + $349.99 + $399.99 + $699.99 for a grand total of = $1999.95 22. Most Popular Free Apps Free apps are surprisingly popular Some are both amongst the most popular and highest downloaded Samples of the most downloaded include the following 23. Most Popular Paid Apps There are many paid apps out there which are doing quite well Both expensive and inexpensive in the running for most popular Some examples include the following Corporate news has a separate free app, which likely (for the most part) explains its popularity, while layer 2 has a trial (also valuable) 24. The App were most proud of We learned a lot from making this app both the coding side, and the deployment side Originally developed when the store was still in beta, so many hiccups along the way The easier Microsoft can make it for developers, the more and better the apps will ultimately be 25. In Summary Microsoft still has some challenges left to overcome (theres presently no killer app(s) out there). Apps are a useful addition to both online and on- premises installations and should (ideally) be made available to end-users to explore Apps are growing in popularity, and Microsoft is encouraging new growth in the app space going forward Price is Right is fun! 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