SAP Mobile Documents - Secure Mobile Content Management

SAP AGMarch 2013

SAP Mobile DocumentsSecure Mobile Content Management

© 2013 SAP AG. All rights reserved. 2

Disclaimer

This presentation outlines our general product direction and should not be relied on in making a purchase decision. This presentation is not subject to your license agreement or any other agreement with SAP. SAP has no obligation to pursue any course of business outlined in this presentation or to develop or release any functionality mentioned in this presentation. This presentation and SAP's strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. SAP assumes no responsibility for errors or omissions in this document, except if such damages were caused by SAP intentionally or grossly negligent.


Mobile Offers Unprecedented Reach…

1. Mashable Tech , Feb 14, 2012 2. IDC – “Worldwide Smart Connected Device Shipments 2010-2016” – Mar 2012 3. InsightExpress

of all Mobile Userschecked their Mobile in the last

In the beginning of 2012 there was a prediction - by end of

2012, there will be

More Smartphones than People

on the planet1 There is

Unparalleled Proliferation of Mobile device.

Fortune 500 survey shows

dramatic uptake2

44%

30 min3

65%Use iPad80%

UseiPhone

100%


… therefore the Demand for Secure Content is Critical

1. BusinessWire.com “New Survey Finds Over Half of Employees Use Unauthorized Consumer Based File-Sharing Apps at Work” (SkyDox survey) (June 2012)

IT Departments must provide a Secure Mobile Content Management Solution to their End-Users!

Free Solutions pose a Risk!77%

Use Personal Mobile Devices / Tablets for

Work1

66%

Use free File-Sharing Platforms to Share

Corporate Documents

55% don’t alert IT1

80% Employees need Access to Work-Documents Outside the Office1


SAP Mobile Documents for Secure Mobile Content Management

My Documents

Access your documents instantly on any device (PC, Laptop, Smartphone and Tablet)

Share Documents

Share your documents with colleagues orbusiness partners

Mobilize Business ContentDiscover and access content from corporate document management system (e.g. Microsoft Sharepoint or SAP NetWeaver Portal)

Cloud and On-PremiseFree choice of deployment options: cloud, on-premise or hybrid (access your on-premise data utilizing SAP NetWeaver Cloud -planned H2/2013)

Standards Based

Utilize industry standard CMIS to ensure broad interoperability

Integrate with SAP and non-SAP solutions using a CMIS based SDK

Corporate Security and Compliance• Highest security standards for business practice

• Document level security

• Policy and compliance management with SAP AfariaCorporate Security and Compliance

• Highest security standards for business practice

• Centralized security configuration for clients

• Policy and compliance management with SAP Afaria

My DocumentsAccess your documents instantly on any device


Your Files Anywhere and on Any Device

Any file you save to SAP Mobile Documents is instantly accessible by your computers, tablets, and other devices – anywhere at anytime. SAP Mobile Documents works with Windows, Mac, in your HTML5 web browser and on iPad. Additional device support for Android devices and iPhone planned for next releases.


Offline and Online Support

Have your documents available on your mobile device even when not onlineSynchronize single documents or complete foldersOffline content updates automatically when online next timeJust by one click


Synced Documents View

Overview of all offline documentsDocument status identifiable:

Synchronized successfully

Dubbing right now

Unable to sync document


Present your Documents from your Mobile DeviceNavigate through documents in integrated presenter on your mobile deviceSee and navigate to previous, current and next slideNavigation pane for easy slide selection

Audience sees main page only


View and Act on your DocumentsView common document types inline

Process your documents directly Open in your preferred appPrint instantly on iPad compatible printersE-Mail directly from SAP Mobile DocumentsShare with other users


Browser based Document AccessAccess your documents with zero footprintNo installation neededHTML 5 UIVarious actions on documents like rename, delete or download possibleUpload new documents to your repositoryShare documents from browser

Share Documents… with other users


Share your Documents with Others

Allow shared folders for document exchange with other usersShared documents are snapshots copied to public folderNo SAP Mobile Documents license needed for sharing partnerAnonymous access with password protectionRepository for Sharing runs always in SAP NetWeaver Cloud –no need to open your network to unknown usersSharing options like maximum expiration date or password policies configurable on customer levelOptional: Allow public write access to shared folder


3 Simple Steps to Share your Documents

Select the documents you want to share

1 Choose Documents 2 Share in Public Folder 3 Invite Others

Share link and password with othersBe aware: Everyone with above information has access!No access after expiration date

Name folderSet expiration dateApply passwordOptional: Allow document upload to others


On-Demand Sharing Architecture

SAP Mobile Documents User Public Browser Access

PrivateDocumentRepositories

SharingDocumentRepository

Sharing = One Way Copy intoPublic Folder

SAP Mobile Documents Tenant running in SAP NetWeaver Cloud


On-Premise Sharing Architecture

SAP NetWeaverCloud

SAP Mobile Documents User Public Browser Access

PrivateDocumentRepositories

SharingDocumentRepository

Sharing = One Way Copy intoPublic Folder inSAP NW Cloud

SAP Mobile Documents On-Premise


Example View of Document Sharing


Share your Documents with Teams

Allow groups of people to access a set of documents and foldersCollaborative working with documentsChanges in documents are reflected to every group memberAccess restrictions based on group permissions

Mobilize Business ContentCorporate Documents at your Fingertips


Discover and Access Corporate Content

Open up your content management system for mobile device usageExtend the reach of your SAP NetWeaver Portal KM or Microsoft SharePoint Access content based on your user rights of the content management systemStandard based communication utilizing the Content Management Interoperability Services (CMIS) standard

e.g. MicrosoftSharepoint

SAP NetWeaverPortal

…


Example: Content Structure in the Mobile ApplicationMy DocumentsOffline (synced) DocumentsPublic (shared) Documents

Corporate DocumentsBrowse and read your CMS repositories


Expand the reach of your Corporate CMS

Microsoft SharePointLibraries

SAPNetWeaver Portal KMRepositories

Board Docs

Corporate KM

Marketing

Sales

Initiative

Development

Access multiple CMS

Access to repositories based on user credentialsSSO for SAP NetWeaver KMKerberos for MS SharePoint


Content Access in Different Clients

Desktop Client

NativeMobile Apps

HTML5Browser Access

My Documents Corporate Content

Read & Write

Read & Write

n.a.

n.a.

Read* Read*

* Write planned for later releases

Cloud, On-Premise, or BothScenario driven deployment options


Everything in the Cloud

Secure runtime running in SAP NetWeaver CloudSAP-managed cloud servicesReduce operating expense of maintaining systems

Documents stored in SAP NetWeaver CloudEliminate capital expense of procuring hardware and perpetual licenses Shared storage subscription between all users

SAP Mobile Documents Runtime

My DocumentsRepository

Native Apps Desktop HTML5 SDK Multi-client accessEasy entry to SAP Mobile Documents


Everything on Premise

Secure runtime running on-premiseRuns in your own landscape Everything under your control

All documents stored in-houseFulfill company policiesBut: Shared folders run in SAP NW Cloud

CMIS based backend connectivityExtend the reach of your CMS

Multi-client accessEasy entry to SAP Mobile Documents

e.g. Microsoft SharePoint

SAPNetWeaver

Portal


…

Native Apps Desktop HTML5 SDK



The Hybrid Scenario Version 1

Secure runtime running in SAP NetWeaver Cloud SAP managed cloud servicesMy Documents repository stored in cloud

Corporate content stored at customer

Backend access with SAP NetWeaver Cloud Connector and CMISMicrosoft

SharePoint

SAPNetWeaver

Portal


…





The Hybrid Scenario Version 2

Secure runtime running in SAP NetWeaver Cloud SAP managed cloud services

All content stored at customer

Backend access with SAP NetWeaver Cloud Connector and CMIS




Microsoft SharePoint

SAPNetWeaver

Portal


…

Standards BasedIntegrate and Extend


Content Management Interoperability Services (CMIS)

CMIS@OASIS

OASIS approved

Broad Industry Support

SAP, IBM, Microsoft, EMC², Alfresco, OpenText and other members

https://www.oasis-open.org

CMIS@SAP

CMIS ABAP Connectivity since SAP NW 7.03

CMIS Document Service in SAP NetWeaver Cloud since Q1/2012

CMIS open source libraries used in SAP Mobile Documents since Q2/2013

SAP drives CMIS

Active in Technical Committee

Spec Editors

SAP Chairs Apache ChemistryCurrent CMIS Project StateV1.0 released 05/2010

OASIS Content Management Interoperability Services (CMIS) TC‘CMIS – the OASIS industry standard for Content Management

(*) Source: www.oasis-open.org


CMIS based Integration and Extension

StandardClients

SecureRuntime

BackendSDK

SDK

Client Extension Scenarios

Backend Enablement scenarios

New SAP clientsCustomer specific client developmentPartner and 3rd party extensionsApplication Integration

Support for additional CMIS enabled DMSCustomer specific CMIS projects

Custom integration with SAP NW ABAP

SecurityCorporate Security and Compliance Standards


Business Level Security

SAP Mobile Documents protect your files

Security Policies prevent leakage of confidential data

Data encryption is applied for data in motion and data at rest

Device and policy management via SAP Afaria (optional)

Secure platform for on-demand scenarios with SAP NetWeaver Cloud


End-to-End Security Overview

Identity Provider


DocumentRepository

Secure AuthenticationSecure CommunicationSecure Data StorageDocument SecurityApplication SecurityIntegrated SAP Security FrameworksBased on Industry Standards

Planned Roadmap2013


SAP Mobile Documents Product Roadmap 2013

Q1 Ramp-Up to Customer

Runs in SAP NetWeaver Cloud

Runs On-Premise onSAP NetWeaver Java

Mobile Client for Apple iPad

MS Windows & Apple OSX Desktop Clients

HTML5 Web App for Laptop /Desktop

SAP NetWeaver Portal KM and MS SharePoint access for On PremiseExternal Sharing

Q2 Clients & Connectivity

Apple iPhone Client

Custom Branding (*)

Android Tablet Client (*)

Android Phone Client (*)

Alfresco and OpenText connectivity for on premise (*)

(*) Timeline for marked functionality might change depending on customer feedback

Q3/4 Enhanced Features

On Premise Connectivityfor Cloud

Internal Team Sharing

Pushed Content

Usage Reporting

Microsoft Windows 8 Tablet / Phone (*)

Annotations (*)


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