Managing Microsoft Outlook

MANAGING MICROSOFT OUTLOOK

AGENDA Organizing Email

• Setting up Rules• Using Quickstep

Organizing Events• Setting up Meetings• Using Tasks

Customizing Outlook• Changing Background Colors• Custom Signatures

Summary Questions

• Rules– Used to Organize Mail…Automatically– Help de-clutter your inbox

Moves emails with 3 different conditions:

From someone to a folder Messages with specific words in the subject to a folder Messages sent to a public group to a folder

MANAGING MICROSOFT OUTLOOK

ORGANIZING EMAIL

• Quickstep– Multi step actions with one click– Customizable …”THANK YOU VERY MUCH FOR THIS INFO”

By Default you have:

Move To Team E-mail Reply & Delete To Manager Done

Create New Quick Step

MANAGING MICROSOFT OUTLOOK

ORGANIZING EMAIL

• MeetingsSet up a meeting with multiple coworkers Coordinate multiple schedulesAllow attendees to respond and suggest alternate times

Accept Tentative Decline Propose New Time Respond Calendar

MANAGING MICROSOFT OUTLOOK

ORGANIZING EVENTS

• Tasks

Sends a task to coworkers Sets a reminder and posts to Calendar Helps get things done and keep track of projects

MANAGING MICROSOFT OUTLOOK

ORGANIZING EVENTS

• Changing Background Color-Limited colors :

BlackSilverBlue

-Does not change layout

MANAGING MICROSOFT OUTLOOK

CUSTOMIZING OUTLOOK

• Adding Custom Signatures Personalize messages Give further contact information Multiple signatures for different situations

Remember that users are accessing email from different types of devices other than PC’s !

MANAGING MICROSOFT OUTLOOK

CUSTOMIZING OUTLOOK

MANAGING MICROSOFT OUTLOOK

SUMMARY Organizing Email

• Setting up Rules• Using Quickstep

Organizing Events• Setting up Meetings• Using Tasks

Customizing Outlook• Changing Background Colors• Custom Signatures

MANAGING MICROSOFT OUTLOOK

QUESTIONS