i

Develop Accurate Budgetsand Perform Analysis Fasterwith Oracle Hyperion PublicSector Planning and

Budgeting

Issam Hejazin

ERP and EPM: Complementary Perspectives

ERP (Transaction)Systems

• General Ledger

• AR / AP

• Human Resources

• Inventory

• Fixed Assets

• CRM

• Call Center

• Supply Chain

Transaction Systems: Helpdrive Agency efficiencies(automation of processes)

PerformanceManagement System

• Financial Data Quality

• Performance Based Budgeting/Planning

• Predictive Analysis / Forecasting

• Scorecarding / Dashboarding

• Financial Consolidation & Compliance

• Long Range Modeling & Planning

• Master Data Management (DRM)

• Interactive Reporting

Performance ManagementSystems: Help drive Agencyeffectiveness & accountability

Reporting &Compliance

OLTP & ODS

Systems

Data Warehouse

Data Mart

EBS, Siebel, JDE,

PeopleSoft, Custom

Excel

XML

Business

ProcessEssbase

Business IntelligenceApplications

Business Intelligence Foundation

Fusion Middleware

PERFORMANCE MANAGEMENT APPLICATIONS

FinancialStrategy Planning & Cost

Management Budgeting Management

Enterprise Performance Management SystemComplete, Integrated, Open

EPM WORKSPACE

Web AlertsOffice MobileDesktop Search

Gartner: Magic Quadrant for CPM Suites, 2010

The Magic Quadrant is copyrighted 25 January 2010by Gartner, Inc. and is reused with permission. TheMagic Quadrant is a graphical representation of amarketplace at and for a specific time period. Itdepicts Gartner's analysis of how certain vendorsmeasure against criteria for that marketplace, asdefined by Gartner. Gartner does not endorse anyvendor, product or service depicted in the MagicQuadrant, and does not advise technology users toselect only those vendors placed in the "Leaders"quadrant. The Magic Quadrant is intended solely asa research tool, and is not meant to be a specificguide to action. Gartner disclaims all warranties,express or implied, with respect to this research,including any warranties of merchantability or fitnessfor a particular purpose.

This Magic Quadrant graphic was published byGartner, Inc. as part of a larger research note andshould be evaluated in the context of the entirereport. The Gartner report is available upon requestfrom Oracle.

Source: Gartner, Inc., “Magic Quadrant for CPMSuites, 2010” by Nigel Rayner, Neil Chandler, JohnE. Van Decker, 25 January 2010.

Financials (ERP)

Hyperion Public Sector Planning and Budgetingis a new module of Hyperion Planning

Financial Reporting:

• Consolidated Document Publishing

Public Sector Planning and Budgeting

• Rich Position Budgeting functionality

• Pre-configured task / process flows

• Centralized End-User Environment

• Robust Workflow/Approval Routing

• Data Validations and Business Rules

Forecasting – Predictive Analysis

Packaged Source System Integration

HR (ERP)

Planning & Budgeting

Oracle-Hyperion PlanningStreamline Planning, Budgeting and Revisions

• 1 Version of the Truth

• Centralized and/or Distributed

• Scenarios & Versioning

• Integrated Components

• Reporting / Dashboards

• Workflow

• Document Management

• Data Entry Forms

• Driver-based Planning

• Linkage to Goals & Performance

• Forecasting & Predictive Analysis

Public Sector Planning and Budgeting

• Hyperion Public Sector Planning and Budgeting is anew module of Hyperion Planning– Built using Hyperion Planning as the foundation technology

– Address planning and budgeting needs of public sectororganizations through packaged product offering

• Key functional capabilities– Packaged position budgeting module

– Bi-directional integration with ERP sources through FDM

– Support for management of budgetary processes includingbudget book preparation through FR

Robust Capabilities in a Single Solution

MS OfficeReporting/Analysis Dashboards

Business Rule Editor

-> Data Collection

-> Workflow

-> Business Rules

-> Task Lists

Web User Interface

-> Commentary

-> Audit Trail

-> Security

Single DatabaseSingle Version of the Truth

Multi-Source DataIntegration

EPM Value: Driving Breakthrough Performance

• High ROI with low TCO––––

Synchronized view of all Enterprise data via a common workspaceSpeed user acceptance, lower training costs, minimize errorsCommon components & capabilities leveraged across solution suiteTrue COTS applications

• Rapid Time to Benefit––––

Iterative development lifecycleIT Infrastructure IndependentAnalysis and Reporting with MS-Office IntegrationExpansion/upgrade of existing Oracle footprints

• Support to decision-makers; accountability to the taxpayer– Better business systems & decisions = more resources– Increased visibility = increased accountability and focus

BEFORE

• Legacy budget formulation systemwas manually intense, requiringdata re-keying and multiplespreadsheets and lack ofconfidence in numbers.

• Difficult to forecast andreprogram and little visibility intovariance analysis.

• Could not track or manageperformance against the annualplan and quickly/effectivelyforecast resource constraints.

AFTER

• Automated system that minimizestime spent entering data andmaximizes time spent analyzingthe budget and making betterforecasting.

• Achieved financial data integrityfrom the budgeting process (no moredisparate spreadsheets w/multipledisconnected versions of the budget).

• Now have the ability to performwhat-if analysis and quicklyrespond to changing scenarioswithin the budget process.

Budget Formulation at theNuclear Regulatory Commission

The U.S. Nuclear Regulatory Commission (NRC) was created to enablethe nation to safely use radioactive materials for beneficial civilianpurposes while ensuring that people and the environment are protected.

Department of Commerce: Census BureauBudgeting and Analysis

“Hyperion has helped us create a centralized, real-time planning and budgeting system that isaccessible to our entire user population – not just thefinance staff. With our Hyperion solution it’s a giventhat our data at all levels is accurate, and that itsupports our official budget requests.”

Janet BeckFinancial Systems Officer

Oracle Public Sector Budgeting

Solution Update

15

Budgeting Can Be A Huge Burden

Rapid Adoption – Increased AccuracyTask Lists: Guide Users Through Budget Process

Role-basedTask List isAccessiblefrom Web or

Excel

• Budget wizard to guide planners

• Include instructions

• Set due dates

• Alerts and progress monitoring

• Send email reminders

• Report on budget status

Gather Data From Key ConstituentsOnline data-entry forms

• Web based data entry forms

• Structured form grids with Excel likefunctionality

• Security enabled folders to organizeforms by business function and usertype

18

• Grids structured for MS-Excel input

• Complete application securityenabled

• Full function MS-Excel

Data Integrity with MS-Excel

Fewer Errors – Increased OversightValidation Report for Alerts

• Auto generated validation report helps fixing any dataissues before submitting the plan

Process Management & Validation

• Manage budget reviews andapprovals

– By Department , Program orother perspective

– Approval based budgetvalidations (examples):

• Education costs > 10% oftotal costs, require specialapproval

• If Dept Salary Expenses >5% of previous version =>Notify a Budget Office

• Email Notifications

• Out of Office delegation

Public Sector Position BudgetingForecast Workforce Impacts

• Budget by Individual or Position

• Plan salary and othercompensation at any level

• Add, edit and deleteemployees and new hires

• Pre-defined or customcalculations for taxes, etc.

• Integrates actualsfrom HR systems

• Test scenarios in real-timefor impact analysis

Effective Dating and Position Types

Linkage to Funding Sources of Position Expenses

Pre-defined Reports

• Position-EmployeeAssociations

• Employment Levels

• Position Expenses byDepartment

• FTE and Headcount byPosition

• Position Impact

• Position Adjustment

• Stage Variance

• Vacant Positions

Turn-key Integration with Source SystemsERP Integration w/ Drill Through

– Pre-configured Adapters

– Support for meta data and data

– Drill-through to source detail

• Web Forms

• Financial Reports

• MS-Office

<Insert Picture Here>

Budget Book Enhancements:Complete Document Publishing

ProductionQuality Print

WebDistribution

Reporting Tools: Financial Reporting

Enterprise Reporting Available Immediately

Reportsand/orBooks

Yesterday - MS Word Integration

– Display the results of a Financial Report in MS-Word.

– Also retrieve a single data cell value from a Financial Report

– Word documents can be published to Content Repository, Workspaceor Planning Cell Text link

TODAY - Consolidated Document PublishingReduce Time – Eliminate Errors

• Generate consolidated documents (multiple formats!)–

–

–

–

Briefing Books

Budget Books

Web Documents

Others

• Out-of-the-Box Document Features

–

–

–

–

–

–

–

–

Page numbering – master / chapter

Bookmarks

Table of Contents

Start/ End pages

Chapter Start/End pages

Graphic/Text Overlays

Cross references

Document splitting

Book Editor Properties

HTML Web Site Features

Header withhyperlinks andimage on top

Breadcrumbsthat keep trackof site location

Table of contentswith nested /

indented contentand sectionheadings

Links to externalsite and pagewith FRExecute

Links todocuments(e.g. PDF, XLS)

Links to otherreports on rowmetadata labels

Search bar

FR Report withgrid, chart andreport header

Tab-like links toother reportsand pages

Oracle Public Sector Budgeting

Solution Demonstration

61

Issam_Hejazin@yahoo.com