Minnesota GIS

NATIONAL STATES GEOGRAPHIC INFORMATION COUNCILNATIONAL STATES GEOGRAPHIC INFORMATION COUNCIL

DESTINATION & POINT OF BEGINNING?DESTINATION & POINT OF BEGINNING?

GIS Reaches Enterprise Status in MinnesotaGIS Reaches Enterprise Status in Minnesota

NATIONAL STATES GEOGRAPHIC INFORMATION COUNCIL

• Developed over years with community input• Many setbacks along the way• Supported by CIO and 3 commissioner sponsors• Proposed as Governor reform initiative• Legislation sponsored by legislative leaders • Created by legislative action• Followed up with continued engagement

News Flash: May 16, 2009News Flash: May 16, 2009Minnesota Legislature Creates Minnesota Legislature Creates Geospatial Information OfficeGeospatial Information Office


The Journey: The Journey: Pack a Lunch!The Journey: Pack a Lunch!The Journey: Pack a Lunch!• 1978: LMIC established – 1st state GIS program in nation?• 1990: First Strategic Plan for State GIS (PlanGraphics)• 1991: Executive Order creates Governor’s Council on GI• 2004: Second Strategic Plan for State GIS (GCGI)• 2006: FGDC CAP 50 States grant• 2007: Compass Points retreat recommends priorities• 2008: Enterprise GIS adopted as DTE Subcabinet initiative• 2009: MGIO authorized by legislation


2008


At our first meeting, the State CIO, Gopal Khana asked: “What is the GIS cost to government?” So we figured it out (approximately).

• GIS cost to government:Conservatively:

$12,564,000 /yr

• Thus, 10% efficiency would yield >$1M/yr. savings


If we had an organization that did state government-wide, enterprise GIS coordination, what would it look like? We built a job description.

1

Job Description for a Minnesota Geospatial

Coordination Entity3 major activities;

8 program elements

GeospatialCoordination

Technical Infrastructure

Technical Support

Coordination, Outreach, Communication

Intra-government (agencies)Inter-government (Counties, Feds)

Extra-governmentData CoordinationData gaps

Data StandardsData stewardship

Aggregation of 3rd party dataEnterprise licensing

TechnologyCoordination

Project & procurement reviewAgency-based enterprise resources

New enterprise technologies

Data ServicesDeployment of an

Enterprise Data Library

Web ServicesMap services (OGC)

Capability services (geocode)

TrainingFormal, technical

GuidanceMentoring

Best practices

Consulting &Project Support

In-source vs.outsource


When GIS utilization continues to grow, how do you build an economic business case? Cost avoidance.

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Growth in State GIS Expenitures

0.0

5.0

10.0

15.0

20.0

25.0

30.0

35.0

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

An

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xp

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$M

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Current Trend With MGIO

Cost Avoidance Assumptions:• 10% /year current GIS cost growth rate• 5% /year after MnGEO implementation• $2.2M funding increase for MnGEO• Yields net $10.1M savings over 10 years

Reducing the Cost of GIS• Improved coordination• Reduced duplication of effort• More efficient data storage/management• More effective software licensing• Shared web applications and services• Coordinated data acquisition, collection

and compilation• Common data distribution portal• Communal strategic investments in

data/technology


Everybody’s watching, expectations are high, we’ve got one shot to make this work. What are the risks?

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• Perceptions of insufficient transformation• This must be more than re-branding

• Loss of agency GIS program support– Continue transparency and active outreach to

agencies

– Especially larger agencies w/ enterprise programs: DOT, DNR, PCA (they have the least to gain)

• Missing the unique timing of the Drive to Excellence initiative

• Inadequate funding

• Insufficient support for cross agency activities

• Inadequate performance of shared services and resources


• PrioritiesMatch priorities to legislative mandate.

• OperationalEvaluate existing services and make needed adjustments.

• OrganizationalEvaluate capacities and make needed adjustments.

• ResourcesFocus limited resources on high priorities and pursue options to fill the “resource gaps.”

• PartnershipsIdentify strategic partnerships and work hard to make them work.

MnGeo’s Challenging Journey AheadMnGeo’s Challenging Journey Ahead


MnGeo’s MISSIONMnGeo’s MISSION Improve services statewide through the Improve services statewide through the CCoordinated, oordinated,

AAffordable, ffordable, RReliable, and eliable, and EEffective use of GIS.ffective use of GIS.


Chief Information OfficerOffice of Enterprise Technology

CommissionerDepartment of Administration


David ArbeitDirectorCGIO

Chris CialekGIS Supervisor

GIS Clearinghouse

John HoshalGIS SupervisorGIS Consulting

** Jim DickersonIT Specialist 4

Web Mapping/Data

Nancy RaderRA Specialist Intermed.

Coordination

Susanne MaederRA Specialist Sr. Data Coordination

* Brent LundIT Specialist 3Programmer

* Jim KrumrieRA Specialist

GIS Consultant

* Norm AndersonRA Specialist

GIS Consultant

* Anna BrenesResearch Analyst Project Support

* Sandi KuitunenRA Specialist

GIS Consultant

* Matt McLeesStudent Worker Project Support

** Augusta PayeMgt. Analysis IOffice Manager

Fred LogmanPrincipal PlannerGIS Coordination

** Andrew KoebrickIT Specialist IV

Web Coordinator

** Pete OlsonIT Specialist IV

Systems Support

Administrative Support

IT Support

MnGeo OrganizationMnGeo Organization

Funding

5.5 FTE – Geo

0.5 FTE – Admin

1.0 FTE -- IT


The Journey: The Journey: Pack a Lunch!The Journey: Worth the Trip!The Journey: Worth the Trip!• Legislative awareness and support • Access to commissioners/cabinet• Invitations to advise agencies on their business.

– Stimulus Funding/State Investments (Finance)– Broadband (Commerce)– Public Safety, Transportation, Economic Development,

Corrections

• Agency contributions to enterprise data and service initiatives


Key Reminder! Respect and Involve Your StakeholdersKey Reminder! Respect and Involve Your Stakeholders


For More InformationFor More Information

About the Minnesota Experiencehttp://www.gis.state.mn.us/committee/MSDI/dte.htm

David Arbeit – [email protected] Terner – [email protected]