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Total Technology Costs for a 1 Attorney, 2 Attorney and 5 Attorney Law Firms
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5k, 10k, 25k Law Firm5k, 10k, 25k Law Firm5k, 10k, 25k Law Firm5k, 10k, 25k Law Firm
Craig Bayer ([email protected])
Louisiana Solo and Small Firm Conference
Firm Size
5K Law Firm
● 1 Attorney and 1 Assistant
10K Law Firm
● 2 Attorneys and 2 Assistants
25k Law Firm
● 5 Attorneys and 5 Assistants
Small Business Server
● Microsoft Exchange (Get Hosted)● Automatic Patching● Fax Server● SQL 2005 (Premium Edition)● Backup Solution● Outlook 2007 to all Users● Monitoring Reports● Access to Workstation And Data
Remotely● Cheaper then Server 2008● Included in the Price of Server
Server
● Choose over Workstation● Choose 64-bit Operating System● 8GB Ram (At Least)● Redundant Systems● Raid 5 Configuration (3 Drives)● Harder to Setup● Must have Warranty
PowerEdge 2900: $2500
ANTI-VIRUS
● Trend Micro Client Server Messaging▸www.trendmicro.com▸Includes anti-virus, anti-spam, anti-spyware▸Available in small office and “Corporate” editions
● Norton Anti-Virus www.symantec.com Buy corporate not Internet Security
● McAfee VirusScan: www.mcafee.com
● Microsoft Security Essentials: http://www.microsoft.com/Security_Essentials/
TrendMicro: $330
DESKTOP PC
● Intel Core 2 Duo● Windows 7 Professional● 4GB RAM● 20 Inch Wide Monitor● DVD-ROM● 80 GB 7200 RPM SATA 3● 3 Year Warranty● Office Starter Kit
Dell OptiPlex 360: $700
NOTEBOOKNOTEBOOK
● Intel Core 2 Duo● 4GB RAM ● DVD-ROM● Encrypted Drive● Bluetooth● Weight/Size● 9 Cell Battery● Docking Station
Dell Latitude E5500: $1200
LASERJET PRINTERS
● Networkable●Multiple Trays
LaserJet 1130N: $150
Desktop Scanner
●50 Sheets●Duplex●Adobe 9.0 Standard●ABBYY Fine Reader●Scan to Word
Fujitsu ScanSnap S1500: $400
Switch
●Gigabit●No Daisy Chains●Cat 5 or 6●Most Critical Piece of Hardware●Need POE (Power over the Ethernet)
PowerConnect 3524P Gigabyte Switch: $715
Backups
●Tape vs. USB, Use USB
●Have an Online Backup as well
●Test Restore at least once a month
USB Travel Hard Drive
●Rugged and Portable
●Have 2 and rotate them offsite
Lacie 1TB: $140
• 2GB of Storage is Free• When you add a File to DropBox, it adds it to all other
computers you are shared to.• You can have your Time Exports and Imports go into DropBox
so you don’t have to use email.• DropBox’s stores versions and deleted copies of documents for
up to 30 days. • www.dropbox.com
• 2GB of Storage is Free• When you add a File to DropBox, it adds it to all other
computers you are shared to.• You can have your Time Exports and Imports go into DropBox
so you don’t have to use email.• DropBox’s stores versions and deleted copies of documents for
up to 30 days. • www.dropbox.com
DropBox DropBox
SOFTWARE
▸ Bundled Software▸ Adobe
▸ Billing/Accounting Software▸ Case management Software▸ Document management System
▸ Dictation▸ Antivirus software
BUNDLED SOFTWARE
Microsoft Office Starter – Outlook, Excel, and Word, Adobe Standard (docx v doc)
Adobe Acrobat 9 Standard Edition
Corel WordPerfect X4 Suite Less costly to buy OEM version separately
with any new PC systems
ADOBE
● Pro allows Bates Stamping
Upgrade to Pro: $159
Best Adobe Blog: http://blogs.adobe.com/acrolaw
BILLING & ACCOUNTING SOFTWARE
● Most packages are becoming integrated.
● Timeslips requires you to also have an accounting package like Quickbooks or Peachtree.
● PCLaw, Tabs 3, Juris, and Billing Matters have billing and accounting functions.
● Legal specific accounting software makes it hard to commit malpractice
PRACTICE MANAGEMENT
SOFTWARE● Combines ▸ calendaring/docketing
▸ tickler functions
▸ case information tracking,
▸ address book functionality
▸ conflict of interest searching,
▸ document assembly capabilities
▸ Palm and laptop portability
● Turn wasted time looking for case info and documents into billable time
● Avoid malpractice
● Look at Amicus Attorney, TimeMatters, PracticeMaster, PCLaw and Clio
● Don’t Practice Law Without One!
DOCUMENT MANAGEMENT SYSTEMS
● Opened Ended vs. Close Ended
● Most Practice Management
Software include an Open Ended DMS
• PCLaw is Open
• Worldox is Closed
DMS – Closed
DMS – Open
Pricing
5k Office5k Office
▸ 1 Laptop ($1300) ▸ 1 Desktop ($700)
▸ S1500 Scanner ($400) ▸ 1 Printer ($150)
▸ Hosted Exchange ($300) ▸ Router ($100) ▸ DropBox ($120) ▸ PCLaw ($1500)
TOTAL = $4570
10k Office10k Office
▸ 2 Laptop ($2400) ▸ 2 Desktop ($1400)
▸ 2 S1500 Scanner ($800) ▸ 1 Server ($2500) ▸ 1 POE Switch ($350) ▸ 1 Firewall ($350) ▸ 1 Printer ($150)
▸ 2 Lacie 1TB ($280) ▸ PCLaw ($2500)
TOTAL = $10,750
25k Office25k Office
▸ 5 Laptop ($6000) ▸ 5 Desktop ($3500)
▸ 5 S1500 Scanner ($2500) ▸ 1 Server ($2500) ▸ 1 POE Switch ($715) ▸ 1 Firewall ($500) ▸ 2 Printers ($300)
▸ Hosted Exchange ($600) ▸ PCLaw ($5000) ▸ Worldox ($4750)TOTAL = $26,365
Thank You For Listening! Thank You For Listening!
Law Office Technologywww.lawot.com
Craig Bayer ([email protected])
Law Office Technologywww.lawot.com
Craig Bayer ([email protected])
