Learn How to Efficiently Manage Your Print and Scan Environment - Canon

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Learn How to Efficiently Manage Your Print and Scan Environment

Dana MawnBusiness Development ConsultantNT-ware USA a Canon Group Company

Canon has a single platform solution to address the following:

Control and reduce your print and copy costsHeighten your document securityIncrease your employee productivityImprove your environmental performanceManage your print room

Canon has developed their latest MFP line with uniFLOW integration in mind that allows us to offer even more functionality and integration with the applications you use every day2

One platform for all your print, scan, and device management, designed to bring the full value of multi-functional devices to your organization

We have always excelled in the office with follow you printing and reporting. Where our platform has evolved has been in the addition of these other areas to provide a true single platform solution.3

What is uniFLOW?uniFLOW is an open platform to manage the print, copy and scan processes in an organizationKey functionality includes:Secure PrintingMobile PrintingCopy/Print AccountingPrint Job RoutingAdvanced ScanningDevice ManagementPrint Room Management

Again its an single platform (you will hear me say that a lot) here are a few of the feature we will talk about today and of course feel free to jump in and ask questions at any time. I want this to be as interactive as possible.4

How can uniFLOW help to control your Print and Copy Costs?

Built-in reporting system to track and assess current print, copy, fax and scan costsInternal costs can be charged back to cost centers, client matter codes, departments, etcCurrent usage can be audited

Control and reduce Print & Copy Costs

Printing Intelligence Report

The built in uniFLOW reporting engine can customize and automate reporting on print, copy, scan and fax activity. Any report we generate can be broken down by organization, location, building, department, group, user and of course device.6

Reroute jobs from expensive laser printers to more cost effective MFDsOr even to the print room

Route Jobs to the best Device

Rules based routing is a module that gives you the ability to route jobs to the least cost device by the feather or the hammer approach7

How can uniFLOW help to heighten your Document Security?

Grant access rights to the use of various device functionsSecure access to your devicesIf necessary, audit the content of the documentsEncrypted print jobs over the networkHeighten Document Security

How many of you have iphones or android device with a passcode? Why?

Security and a customized experience 9

Authentication at the device using e.g. a proximity card, username/password, PIN code or job codeLDAP connection to Active DirectorySelf card registrationTemporary card policy

Flexible Authentication

We will talk about the different methods of identification on the next slide.

Multiple identities10

Username & passwordjsmith ******PIN codeABC1234

Flexible Authentication

uniFLOW Release Station is a vendor-independent touch screen terminal with embedded card reader for releasing personal secure print jobs

uniFLOW Release Station

How can uniFLOW help to increase your Employee Productivity?

Print from anywhere

This should really say controlled printing from anywhere. We dont really want everyone printing from every device they have and driving up costs.14

One Universal Driver for your entire printer fleetPrint jobs follow you around the company, irrespective of make or modelDevice-independent routing and mobile printinguniFLOW Universal Driver

This is a key feature of uniflow for a few reasons.Single print driver to manageSingle interface for end usersThe ability to have your job print correctly at any device regardless of manufacturer or features15

uniFLOW app for iPad/iPhones, Android and Windows PhoneApple AirPrint CertifiedGoogle Cloud PrintEmail submission

Print from Mobile Devices

Android is a trademark of Google Inc. iPad iPhone are trademarks of Apple Inc., registered in the U.S. and other countriesWindows Phone is a registered trademark of Microsoft Corporation in the United States and other countries


Certified Apple AirPrint Support

Driverless printing from Mac OS X using Apple AirPrint

Submit jobs directly from the iPhone or iPad using Apple AirPrint

This was a long painful process with apple but we are now the only vendor in our industry with this certification. What this gives us is the ability to make the print server (running uniFLOW) to be the airprint server thus giving us the ability to make ANY printer that is on the print server airprint available 17

Release from anywhere

The most common here is proximity card however we are seeing people take advantage of the fact they can use their mobile device to manage their print queue18

Release secure jobs from anywhere

This is the interface set up for PIN code authentication. This is completely customizable and because we use the universal driver we can no make changes right at the device.Forgot color?Want to add stapling?Want to adjust copies?


One user interface and the same identification method for printing & scanningNo need to teach the user how to access the device

Unified Secure Print & Scan Interface


Scan to anywhere

Scan to anywhere

Of course all multi-function copiers come with scanning capability and the ability to scan to folders and more and more the ability to scan to other applications.With the uniFLOw capture module we can scan directly to these applications while also managing your identities and tying it to you primary login method such as proximity cardunifLOW capture also gives you the ability to cconvert scans to editable formats and utilize the OCR engine to read barcodes and route jobs, index key information through zonal OCR


How can uniFLOW help to improve your environmental Performance?

uniFLOW can help you waste less paper and save valuable trees by:Forcing users to print in double-sided mode Deleting jobs that have not been picked up

Improve your Environmental Performance

How can uniFLOW help to improve your Print Room Experience?

Print Room operators using a modern print management system expect:Clear information about end-user requirementsGood overview of all incoming ordersConvenient Make Ready tool to prepare jobsSimple system to get the job doneIncrease of volume in the print room

Print Room Operator Expectations

Printer Driver SubmissionDocuments are printed to the CRD using a PostScript printer driverAfter printing a digital job ticket opens upSpecify requirements quickly and accuratelyConvenient way of submitting jobsReducing the risk of errors

This ticket can be set up several waysPop-upEmailWeb interface27

Central Management of all JobsSort on any criteriaCheck the original job ticketOpen a PDF preview and/or check the preflight result

Simple drag & drop of print jobs to printersAutomatically match Job Ticket attributes Automatic media syncGet device status informationLoad balancing and color split

Printing Jobs in Operator Dashboard

Automatically re-route print jobs from the MFP to the print roomShow the cost of printing in the CRD and offer that as alternativeBring more volume to the print roomCreate awareness of the print room servicesReduce cost for the company as jobs are printed more economically on the right devices

Automatic Re-Routing of Print Jobs

The uniFLOW Advantage

uniFLOW AdvantageFleet wide centralized device management and configuration User authentication (Card, PIN, UN & PWD)Device and document security Statistical Reporting (based on what is output, not what was submitted)Secure Printing (follow me printing) Mobile Printing (all mobile devices and platforms)Secure Scanning (follow me scanning by user, dept or group)Desktop Scanning support (with ScanFront Scanners)Rules and Routing for behavior modificationDesktop Accounting for tracking locally attached printersCRD integration for electronic job ticketing and submission

How can we help you?

Scan documents to the applications you use every dayPrint documents from anywhere to a secure queueSecure documents and devices with existing authentication methodsMeasure and manage the cost associated with document output Route jobs to the appropriate device

One platform for all your print, scan, and device management, designed to bring the full value of multi-functional devices to your organization

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