Miles Maier @LasaICTLasa

Cloud Tools

Stony Grunow @ThirdsectorITThird sector IT

• Funded by DfE via Children England• Capacity building CYP knowledge of ICT• Series of 6 webinars on technology

– http://lasa.eventbrite.co.uk– www.childrenengland.org.uk/overview/1584

About Lasa

• 25+ years in the sector• Technology leadership, publications, events

and consultancy–www.lasa.org.uk/ict

• Welfare Rights–www.rightsnet.org.uk

Poll Questions

• Tell us about yourself!

CLOUD COMPUTING for Children & Young People Organisations / Charities

What is Cloud computing?

Definition

• Cloud computing is the use of computing resources (hardware and software) that are delivered as a service over the internet.

Analogy

• Old-School / Non-cloud: An electricity generator, with its requirements for space, hardware, petrol, etc., is old-school, or non-cloud.

• Cloud: Plugging something into the mains, and paying a monthly electricity bill only for what you use, is the ‘cloud’ way of getting your electricity.

What that means for you

• Old-School / Non-cloud: A giant server rack humming away in your kitchen

• Cloud: Your IT Server Room fits into an Ikea wicker basket

Poll Questions

• Barriers to cloud adoption

KEY FEATURES OF CLOUD COMPUTING, RELEVANT TO SMALLER CHARITIES

• Cost

• Scalable

• Security

• Accessibility

• Device independence

• No required hardware

WHAT IT MEANS TO YOU

• Costs lower, spread out, and scheduled• Increased Reliability• Less dependence on old & slow computers

SYSTEMS YOU USE WHICH COULD BE ON THE CLOUD

Poll Question

• Which systems are you considering or planning to move onto the cloud?

EMAIL / CALENDAR / CONTACTS

• Server in the kitchen / data centre that is your problem– Hardware, maintenance, security is either your responsibility

or an additional cost through a support company• Cloud Solutions

– Microsoft Office 365 / Microsoft Live– Google Apps– They are in theory responsible for all the problems, but read

the small print to see what that is!

FILES

• Old School approach is a server in the kitchen or under your desk

– Often have to be physically in the office, or – Require special connectivity software to work from

home• Dropbox, Amazon, Google Drive (docs), Office 365, Box.net• Best options depend

– organisation size and needs– existing hardware– quality of internet connection

COLLABORATION• Best of breed for single document

collaboration: Google drive, Office 365• Best of breed for conversations and

discussion:Yammer, Chatter & Chatter Groups

• Best of Breed Project Management: Huddle

• Wikis, Sharepoint, LinkedIn

Databases

• Salesforce CRM– Replaces Access / SQL /

Expensive databases– Free for first 10 licenses,

discounted 75% for additional

Accounting• Xero (25%

discount)• Kashflow• Quickbooks

Online• Sage Online

BYOD

• Sadly, not BYOB…• Staff ask to Bring Your Own Device• Agreement needed between organisation

and individual on acceptable use policy (AUP)• Lower cost, Low maintenance, possible with

cloud

Final Questions?

• Questions about:– Pros / cons– Still not convinced…

Cloud ToolboxHelps charities decide which cloud tools work for them

www.ictknowledgebase.org.uk/cloudtoolbox

Publishing:https://socialsourcecommons.org/toolbox/show/3249

• 10 Oct – E-Safety (Sangeet Bhullar)• 17 Oct – Websites (Jason King)

Sign up at: http://lasa.eventbrite.co.uk/

us at: @LasaICT and @childrenengland