Email is the #1 productivity killing, time sucking, addictive distraction that keeps us from doing great work.Most professionals today receive hundreds of emails each day, and spend on average 2.5 hours per day dealing with them. In a five-day workweek, that's 12.5 hours a week, 50 hours a month, 600 hours a YEAR!In this presentation I'll show you how I reclaimed about 40 hours a month by making a few simple changes in the way that I manage email.You really can improve your relationship with your inbox, and create space in your life for the important work, the important relationships, and life affirming experiences.If this presentation helps you, please share it with your colleagues, and drop by my website to let me know if it helped you.Stop by and visit anytime at:http://GlenMcNiel.com/
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How to Transcend Email Hell in 3 Easy Steps
1994Remember This?Oh boy!Someone actuallysent me an email!
The average worker spends 2.1 hours on email per day AOL poll:
51% respondents check email 4 or more timesper day 80% of business
people check email FIRST thing in themorning Some people are
ADDICTED to emailTheir drug of choice is called a Crack Berry
Sound Familiar?
Technology Related: Human Related: SPAM / Unwanted Email Psycho
Expectations Finding Stuff Easily Dealing with Nibblers
Conversation Threading Missing Urgent Messages Portability Poor
Etiquette Viruses Useless Subject Lines Integration with Calendar
Frequently Asked & ToDo List Questions
TIP: Dont know? Use http://www.RescueTime.com to findout where
youre productivity is going.
1. Email Less
1. Email Less2. Manage Actions
1. Email Less2. Manage Actions3. Cheat
Schedule Your Distractions
Schedule Your Distractions Never Check Email in the
Morning
Schedule Your Distractions Never Check Email in the Morning
Decide What Times Youll Check Email & Stick To It!
Schedule Your Distractions Never Check Email in the Morning
Decide What Times Youll Check Email & Stick To It! Turn Off
Email Alerts
Consolidate & Use Gmail
Consolidate & Use Gmail Identify your email accounts &
their purpose Setup Gmail Point all email accounts at Gmail Use
Mail Fetcher Setup Send Email As addresses too. Dont use forwarding
Banish your old email client
Cut the Cord & Clean House
Cut the Cord & Clean House Turn off your CrackBerry Remove
all email accounts from your Mobile Devices Create and use a
PRIVATE email address if needed. Give yourself a clean slate Empty
your inbox Tell the important peeps
Three Simple Rules
Three Simple Rules Star and archive all messages that need
action. Archive or delete everything else as soon as youve read it.
Take action on your starred items twice daily. (I recommend 11am
and 3pm.)
Whats the Next Action?
Whats the Next Action? Delete Delegate Respond Defer Do
Use Keyboard Shortcuts
Use Labels & Filters
Use Canned Responses
Use Signature Tweaks
Use Google Tasks
Use Google Calendar to set reminders
Use Away Findhttp://bit.ly/awayfindbeta
Hire an Email Manager/Virtual Assistant
1. Email Less2. Manage Actions3. Cheat
Thanks for your time & attention! Glen McNiel a.k.a.
{Zen}Glen http://facebook.com/zenglen [email protected]